Procedural Items
Meeting Minutes
Meeting
Name: / Board Meeting
Meeting
Date: / August 25th, 2016
Meeting
Time: / 10:00 A.M.
Venue: / Conference Call / City: / Halifax
Attendees
Primary and Secondary Delegates:
Other attendees: / Brianna Jarvin (ASU), Samantha Sproule (ASU), Andrew Robertson (AVC NSCCSA), Roy Karam (CBUSU) Brandon McDonald (CBUSU), Justin Jamieson (Kingstec NSCCSA), Taylor Chase (StFXSU), Annie Sirois (Vice-Chair/StFXSU), Ben Gaunce (SMUSA), Kazi Rahman (SMUSA).
Sophie Helpard (Executive Director), Collette Robert (Chair/SMUSA),
Absent:
Quorum (50% of Members represented?): YES
PROCEDURAL ITEMS
§ Roll Call (0:00 on recording)
a. Acadia Students’ Union
b. Annapolis Valley Campus NSCC
c. Cape Breton University Students’ Union
d. Kingstec NSCC
e. St. FX Students’ Union
f. St. Mary’s University Student Association
§ Call to Order (1:35 on recording)
§ Approval of Agenda (2:00 on recording)
Motion to approve agenda
Moved by CBUSU
Seconded by SMUSA
Motion carries
§ Call to Order (1:45 on recording)
DISCUSSION & APPROVAL
1. Approval of Minutes (2:45 on recording)
Overview: None.
Approval Item: Be it resolved the Board approve the following Board Meeting minutes: 2016-08-14.
Reference Item: Minutes should be sent by day of meeting (awaiting submission).
Notes: Item moved to next meeting for approval.
2. In-Camera Discussions (3:43 on recording)
Overview: Brandon MacDonald to provide overview; should in-camera discussions be recorded? Should the Board adopt an agenda that features a section for in-camera discussions for each meeting?
Be it resolved that Students Nova Scotia audio records their in-camera discussions
Moved by ASU
Seconded by CBUSU
Item passes unanimously
Approval Item: N/A
3. Follow-up on Honoria (12:25 on recording)
Overview: Board’s decision; plan moving forward.
Approval Item: N/A
Motion to move into camera
Moved by ASU
Seconded by SMUSA
Motion carries
Move out of camera
4. Board Expectations (2:05 on recording 2)
Overview: Taylor Chase to provide overview; Board expectations as discussed at AGM.
Approval Item: N/A
Reference Item: Please see Board Expectations SNS_Final.docx attached.
5. Experiential Learning Working Group (5:30 on recording 2)
Overview: Sophie to provide overview; representative from Board to sit on Experiential Learning Working Group.
Approval Item: Be it resolved that _____ sit on the Experiential Learning Working Group for 2016-2017.
Reference Item: N/A
5. Student Assistance and Scholarships (10:15 on recording 2)
Overview: Sophie to provide overview.
Approval Item: N/A
Reference Item: N/A
6. StudentsNS Pins (21:30 on recording 2)
Overview: Brianna Jarvin to provide overview; should StudentsNS invest in pins to improve brand recognition?
Approval Item: Be it resolved that the Board order ____ pins to improve brand recognition.
Reference Item: Please see StudentsNS Pin Quote.pdf attached.
7. SNS Committee Work Plan (29:40 on recording 2)
Overview: Annie to provide overview.
Approval Item: N/A
Reference Item: Please see link: https://stfxca-my.sharepoint.com/personal/su_pres_stfx_ca/_layouts/15/acceptinvite.aspx?invitation=%7B5DD7FF2F-E38C-44F4-8AB3-9B5939F14711%7D&listId=a5c5fccd-7c66-4398-950b-a9300851e845&itemId=23c0b137-3d80-42a6-bbb5-012d198a71c5
8. Future Meetings/Availability (25:20 on recording 2)
Overview: Collette to provide overview; approximate timeline of future events and meetings.
Approval Item: N/A
Reference Item: N/A
REPORTS
1. Campus Reports (see attachments for individual reports) (42:05 on recording 2)
a. Acadia Students’ Union
b. Annapolis Valley Campus NSCC
c. Cape Breton University Students’ Union
d. Kingstec NSCC
e. St. FX Students’ Union
f. St. Mary’s University Student Association
2. Committee Reports (44:20 on recording 2)
g. Governance Committee
h. Membership Committee
i. Policy Committee
3. Executive Director Report (see attached: 2016-08-2_ ED Report to Board) (46:40 on recording 2)
OTHER BUSINESS
ADJOURNMENT