Private, Voluntary and Independent Providers of Early Educationand Childcare

AGREEMENT OF USE BETWEEN THE CHILDCARE PROVIDER AND

SUFFOLK COUNTY COUNCIL (SCC)

For access to SCC’sEarly Years Checker for Two Year Funding and 30 hours

Full name of Childminder:
Address:
Data protection registration No:
[if applicable]
Purposes for which the data will be used: / For providers to confirm parent/carer/child eligibility for:
(1)Two Year Old Funding:
(2)30-hours childcare for working parents
Data to be made available to Providers via: / Early Years Checker (Open Objects Idox Ltd, product “Early Years Providers Hub”)
Frequency of data required: / All year round.
User process: /
  1. The Provider’s named Super User will log onto thewebsite.
  2. The Super User is responsible for:
  • creating and managing User accounts of other staff who work for their provision;
  • ensuring staff are using the checker appropriately and are aware of their data handling obligations under data protection legislation; and
  • deleting accounts when members of staff leave or aresuspended for the purposes of disciplinary action.
  1. The Super User will submit an eligibility numberwhich the parent/carer has obtained from the governmentalong with the parent/carer’s National Insurance number and the child’s Date of Birth.
  2. The Eligibility Checking Service (ECS)will retrieve data from the government’s ECS checker and provide confirmation of thechild’seligibility status. The confirmation will be in either a negative or positive format.

PROVIDER CERTIFICATION

I certify:

  1. The information I am submitting to the Early Years Checker is to the best of my knowledge, accurate at the time of returning it to SCC.

PLEASE SELECT EITHER (2) or (3) BELOW

  1. I am aware of my obligations under the Data Protection Act 1998 in relation to the processing of personal and sensitive personal data and confirm that I have the following policies in place:

(a)Data Protection

(b)Information Security

(c)Acceptable Use

  1. I am aware of my obligations under the Data Protection Act 1998 in relation to the processing of personal and sensitive personal data but do not have the above policies in place.

Accordingly, I confirm I will abide by SCC’s Data Protection, Information Security and Acceptable Use policies in this respect and acknowledge receipt of them.

4. In the event of a security incident (i.e. the inappropriate use and/or disclosure of individuals’ data obtained via the Early Years Checker) I will, within 24 hours of the working week notify the Suffolk Family Information Service by calling 0345 60 800 33.

  1. I confirm that I am legally authorised to enter into this Agreement of Use on behalf of the named Childcare Provider.

Name and signature:
[THE SIGNATORY MUST BE EITHER THE MANAGER OR OWNER OF THE PROVISION (CHILDCARE PROVIDER)]
Email address:
Position:
Date:
Name and signature:
[THE SCC SIGNATORY MUST BE EITHER THE INFORMATUON ASSET OWNER OR SERVICE MANAGER]
Email address:
Position:
Date:

What you must do:
Fully complete and sign the Agreement of Use and the Super User Pro-formaand return by email to

ChildminderChildcare Provider – Agreement of UseV1 July2017

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