Private Hire Operators Licenceprocedure Notes

Licensing Team
Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND /

Private Hire Operators LicenceProcedure Notes

It is your responsibility to read the relevant parts of the full Hackney Carriage and Private Hire Licensing Policy 2015 – 2019 before applying to ensure that you meet the criteria which came into effect on the 1st April 2015. This document is available to view at .

• In order for your application to be accepted you must ensure you send in the following information:

-Completed application form (where the application relates to a partnership or a company, the name, address, date of birth and other information of all partners, directors/company secretaries must be included in the application form)

-Fee or a copy of the receipt if the fee has been paid online. A full list of the fees is included within this application pack and is also available at

-A list of the vehicles and drivers which are to be operated

-Copy of any fleet insurance that you may hold with an accompanying schedule of vehicles and named drivers disclosed to the insurance company

-If applicable, a copy of the Public Liability insurance for a minimum of £5,000,000 where members of the public have access to the premises

-If applicable, a copy of the Employers Liability indemnity

• In addition all applicants including partners, directors/company secretaries will need to:

-provide a satisfactory basic criminal record disclosure from the Disclosure and Barring Service, will not be required where the applicant(s) already holds a valid Shropshire Council issued drivers licence)

-Complete the Reference Form

-Complete the Convictions Form

-Complete the Five Year Address History Form

-If applicable, provide a certificate of good conduct issued by the relevant embassy or High Commission if the applicant has not been resident in the UK for five years

-Provide evidence of your right to work in the UK in accordance with Home Office requirements

• Please note: if any part of the application is incomplete, or the fee not paid, the application will not be processed until such a time as all the information / documentation is provided.

Hackney Carriage and Private Hire Vehicle, Driver and Operator Fees 2017/18

Licence Type / Current Fee (£)
Drivers
Driver’s Joint Badge – New Application - 3 Year (includes DBS, DVLA, first knowledge test and first driver assessment) / 235.00
Driver’s Joint Badge – Renewal Application - 3 Year (includes DBS and DVLA) / 202.00
Driver's Knowledge Test Resit / 53.00
Driver Badge Replacement following damage or loss / 45.00
Driver Training assessment / 23.00
Safeguarding Training course / 39.00
Vehicles
Private Hire Vehicle - new / 148.00
Private Hire Vehicle - renewal / 142.00
Private Hire Vehicle Licence Transfer / 108.00
Hackney Carriage Vehicle - new / 142.00
Hackney Carriage Vehicle - renewal / 154.00
Hackney Carriage Licence Transfer / 102.00
Exterior plate replacement following damage or loss / 45.00
Internal plate replacement following damage or loss / 45.00
Fare Card replacement following damage or loss / 2.50
Private Hire Door Signs (pair) / 45.00
Private Hire Operators – New Application – 5 Year
Private Hire Operator– up to and including 30 vehicles and one base / 317.00
Private Hire Operator – 31 vehicles and more and/or more than one base / 676.00
Private Hire Operators – Renewal Application – 5 Year
Private Hire Operator– up to and including 30 vehicles and one base / 253.00
Private Hire Operator –31 vehicles and more and/or more than one base / 666.00
Additional Administrative Charges
License holder transfer/change of details (e.g. change of address/other minor changes) / 24.00
Licensing Team
Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury, SY2 6ND
Email:
web:
Tel.: 0345 678 9046 /

Application to Renew a Private Hire Operators Licence

To assist you in completing this application form please read the guidance notes provided.

Local Government (Miscellaneous Provisions) Act 1976

1. / Are you applying as (please tick):

• An individual (please complete Question 2 then move to Question 5)
• A company (please complete Question 3 then move to Question 5)
• A partnership (please complete Question 4 then move to Question 5)

2. / INDIVIDUAL APPLICANTS ONLY
2a. / Applicant Details:
(Please complete all fields) / Title (delete as appropriate): Mr/Mrs/Miss/Ms/Other:
Surname:
Forenames:
Address:
Postcode:
Date of birth:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
How many years have you been resident in the UK?
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
3. / COMPANY APPLICANTS ONLY
3a. / Company Details:
(Please complete all fields) / Company name:
Company registration number:
Company registered address:
Telephone number:
3b. / Company Director Details:
(Please complete all fields) / Title: Mr/Mrs/Miss/Ms/Other:
Surname:
Forenames:
Address:
Postcode:
Date of birth:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
orBasic Disclosure certificate attached: YesNo
How many years have you been resident in the UK?
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
Company Director Details:
(Please complete all fields) / Title: Mr/Mrs/Miss/Ms/Other:
Surname:
Forename(s):
Address:
Postcode:
Date of birth:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
orBasic Disclosure certificate attached: YesNo
How many years have you been resident in the UK?
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
3c. / Company Secretary Details:
(Please complete all fields) / Title: Mr/Mrs/Miss/Ms/Other:
Surname:
Forename(s):
Address:
Postcode:
Date of birth
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
orBasic Disclosure certificate attached: YesNo
How many years have you been resident in the UK?
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
If there are additional directors, shadow directors please provide full details on a separate sheet.
4. / PARTNERSHIP APPLICANTS ONLY
4a. / First Partners Details:
(Please complete all fields) / Title (delete as appropriate): Mr/Mrs/Miss/Ms/Other:
Surname:
Forenames:
Address:
Postcode:
Date of birth:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
or Basic Disclosure certificate attached: YesNo:
How many years have you been resident in the UK?
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
4b. / Second Partners Details:
(Please complete all fields) / Title (delete as appropriate): Mr/Mrs/Miss/Ms/Other:
Surname:
Forenames:
Address:
Postcode:
Date of birth:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
Shropshire Council Joint Driver Badge number:
or Basic Disclosure certificate attached: YesNo:
How many years have you been resident in the UK
Do you hold a valid passport?
Yes No
If yes, is your passport issued by the UK/EU/EEA/Switzerland?
Yes No
If no, which country was your passport issued by?
Do you have the right to work in the UK?
Yes No
(You must provide proof of the right to work in the UK)
If there are additional partners please provide full details on a separate sheet.
5. / Has any person listed in this application ever been refused/revoked/suspended as a licensed private hire operator by another Local Authority?
Has any person listed in this application ever had a private hire operators’ licence lapse whilst licensed by another Local Authority?
Refused: / Yes No
Revoked: / Yes No
Suspended: / Yes No
Lapsed: / Yes No
If yes, please give details below:
Refused / Revoked / Suspended / Lapsed / Local Authority / Date / Reason for refusal / revocation / suspension / lapse
Please continue on a blank sheet if required
6. / Premises Details
6a. / Trading name:
(must not include the words taxi or cab in the singular or plural):
6b. / Full address of premises where business is to be run from:
(Premises must be located within the administrative area of Shropshire Council) / Address:
Postcode:
Telephone number to be used for bookings:
6c. / Number of cars to be operated under this licence:
7. / Designated Person (DP) Details
7a. / Name of the person with responsibility for Safeguarding
7b. / Contact details for person with responsibility for Safeguarding / Address:
Postcode:
Telephone number:
Mobile number:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
7c. / Position within your organisation
(eg operator / company director / licensed driver)
Please tick  Yes

• I have enclosed a completed application form and all supporting documentation as listed in the Procedure Notes

• I have enclosed a copy of the receipt for the fee paid OR I enclosed cheque payment for the fee (cheques made payable to Shropshire Council)

• I understand that if I do not comply with the above requirements my application will not be processed

Please note: if any part of the application is incomplete, or the fee not paid, the application will not be processed until such a time as all the information / documentation is provided.

Authorisation and Declaration For All Persons Listed in the Application:

I, the undersigned, hereby give permission for Shropshire Council to be given information regarding myself to assist them in making a determination on my application under the relevant Acts.

I give permission for enquiries to be made with relevant police forces, other local authorities or any other agencies that the Council may deem appropriate in order to determine my application. These enquiries may include requests to Children’s and Adult’s Social Care regarding safeguarding information.

I am aware that my right to work in the UK will be checked as part of the application process. This may include checking my immigration status with the Home Office. I am aware that if there are restrictions on the length of time I may work in the UK, my licence (if granted) will not be issued for any longer than this period. I understand that if I am later disqualified from holding a licence because I have not complied with the UK’s immigration laws, my licence will lapse and I must return it toShropshire Council.

I have read and understood the conditions of licence and will abide by them.

I confirm that I am aware of the requirements of the Hackney Carriage/Private Hire Licensing Policy 2015-2019 in particular that all private hire bookings will be received at, and drivers of private hire vehicles instructed to fulfil bookings from, the physical premises for which the licence is issued.

Ideclare that the information I have supplied in this application is true, complete and accurate to the best of my knowledge.

If any person knowingly or recklessly makes a false statement or omits any material particulars in giving information he/she shall be guilty of an offence.

Data Protection

The information provided will be used in the process of considering the application and may be sent to authorised bodies including: Police, Benefits, Councillors, Inland Revenue, other local authorities.

Shropshire Council is under a duty to protect the Public Funds that we handle and to this end we may share your information internally or with other organisations for the prevention and detection of a crime or any matters connected to a breach of Shropshire Councils Licensing Policy. We will not transfer your personal data outside the European Economic Area or disclose it to any third party other than for the purposes outlined.

Each person named in this application (partner/company director/secretary) must sign below, further sheets can be submitted if necessary.

Signature: / Date:
Full name (in CAPITALS):
Signature: / Date:
Full name (in CAPITALS):
Signature: / Date:
Full name (in CAPITALS):
Signature: / Date:
Full name (in CAPITALS):
For office use only
Completed application form
Fee or receipt
List of drivers/vehicles
Fleet insurance details
If applicable, a copy of the Public Liability insurance for a minimum of £5,000,000 where members of the public have access to the premises
If applicable, a copy of the Employers Liability indemnity
If applicable, basic criminal records disclosure forpersons named in the application
Completed Reference Form all for persons named in the application
Completed Conviction form for all persons named in the application
Completed Five Year Address Form for all persons named in the application
If applicable, certificate of good conduct for persons named in the application
Proof of right to work in the UK for all persons named in the application
Licensing Team
Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury, SY2 6ND
Email:
web:
Tel.: 0345 678 9046 /

Private Hire OperatorsReference Form

Each person listed in the application will form will be required to complete a Reference Form.

In the interests of the travelling public, it is essential that private hire operators are completely trustworthy and responsible people. In order for Shropshire Council to determine whether you are a fit and proper person, the Council requires that two satisfactory references are provided.

References can only be provided from either professional or business sources who have known you for at least two years. The Council will not accept references from family members or future employers.

Please provide the details of two persons who can be contacted regarding your suitability. Shropshire Council may write to these persons for a reference.

Name of the person the reference is for:
Referee 1. / Title:
First name and surname:
Address:
Postcode:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
In what capacity do you know this person:
Referee 2. / Title:
First name and surname:
Address:
Postcode:
Email address: (the licensing team will forward correspondence via email as the preferred method of contact)
In what capacity do you know this person:
Licensing Team
Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury, SY2 6ND /

Private Hire Operators Convictions Form

Each person listed in the application will form will be required to complete and sign a convictions form stating details of previous convictions.

All previous convictions, including driving endorsements, must be disclosed to the Council. For licensed drivers, no offence is ever considered spent, please ensure that you answer the following questions accurately.

Have you ever:

a)Been convicted of any offences (including driving / motoring offences) / Yes No
b)Been cautioned for any offences (including driving / motoring offences) / Yes No
c)Received warnings for any offences (including driving / motoring offences) / Yes No
d)Received fixed penalty notices for any offences (including driving / motoring offences) / Yes No
If you have answered “Yes” to any of these questions please give further details below:
Date of Conviction / Caution / Warning / Date Of Offence / Fixed Penalty / Offence / Sentence

Please use continuation sheets if required

Declaration of Applicant (Conviction Form)

I declare that the information I have supplied in this convictions form is true, complete and accurate to the best of my knowledge.

I have read and understood the conditions of licence and will abide by them.

If any person knowingly or recklessly makes a false statement or omits any material particulars in giving information he/she shall be guilty of an offence.

Signature: / Date:
Full name (in CAPITALS):
Licensing Team
Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire, SY2 6ND /

Five Year Address History Form

Each person listed in the application will be required to complete a Five Year Address History Form.

Please provide all addresses where you have lived in the past 5 years. There must be no gaps in dates, however, overlapping dates are acceptable. All fields must be completed for each address.

Name of the person the Five Year Address History is for:

Current address:

Address:
Town: / County:
Postcode: / Country:
Dates from:
(Month & Year) / Date to:
(Month & Year)

Previous addresses (start with the most recent):

Address:
Town: / County:
Postcode: / Country:
Dates from:
(Month & Year) / Date to:
(Month & Year)
Address:
Town: / County:
Postcode: / Country:
Dates from:
(Month & Year) / Date to:
(Month & Year)
Address:
Town: / County:
Postcode: / Country:
Dates from:
(Month & Year) / Date to:
(Month & Year)

If the space is not sufficient, please continue on a blank sheet

Private Hire Operator’s Licence Renewal Application – V5From 21st January 2018

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