ACADEMIC PERFORMANCE & DEVELOPMENT REVIEW FORM
To be completed during review discussions by reviewer/reviewee and then passed to second reviewer for comment / signature (normally the reviewer’s line manager)

Private& Confidential – For all Academic Colleagues, including Research and Professorso

Reviewee Name: / [insert]
Job Title: / [insert]
College/School/Division: / [insert]
Reviewer Name: / [insert]
Objective setting meeting: / [insert date]
Mid-point review: / [insert date]
End of PDR review: / [insert date]

The following notes outline guidance for the process (PLEASE READ):

ACTION / WHAT TO COMPLETE
1 / Set new objectives for the next 12 month period (recommended 4-8 objectives); must refer to the Objective Guidance Template (appendix A)
Should be completed by 31st August
Discuss development goals required to achieve the objectives and reviewee’s career aspirations (if applicable). / Part A – Objective setting form
Part B – Performance Development Plan & Career Aspirations
2 / Hold mid-point review meeting to review progress– looking back over the review period assess whether the individual has achieved the milestone and/or objectives over the period.
Should take part between January and March and should be completed by 31st March
Sign relevant section in Part D
/ Part A – Mid-Point Review sections
3 / Hold end of PDR review. By objective indicate if the reviewee has ‘achieved’, ‘partially achieved’, ‘not achieved’ or whether the objective is ‘no longer applicable’, and then use the box to capture any comments about progress. Do not agree a final rating.
Should take place in July or August and be completed by 31st August
Sign relevant section in Part D / Part A – End of PDR Review sections
4 / At the End of Review complete the Overall Review of Performance and ask the reviewee to complete the ‘comments by reviewee’ box. / Part C – Overall Review of Performance
Part D - Signatures
5 / Following the meeting determine an overall rating (not to be shared with the reviewee until after the calibration meeting).Complete date calibration meeting held. / Part E
6 / Complete date Reviewer feedback rating to Reviewee / Part E

PART A – OBJECTIVES:

Standard Objective – applicable to all roles

DESCRIPTION: / Fulfils the requirements of the role an individual is employed to undertake. This includes the duties and expectations of the role (Reviewers will outline those expectations at the meeting). This is the minimum expectation required of an academic role and includes non-substantive roles (Please refer to the Academic Roles Manual if required).
Achieved / On target / Behind Schedule / Revised
Please Tick:
Describe progress against objective:

1. Learning and Teaching

OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:
OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:
OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:

2: Research

OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:
OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:

3: ICZ/Engagement/Enterprise/Management

OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:
OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:
OBJECTIVE: / [Insert Number]
DESCRIPTION:
TIMESCALE(S):
DATE SET:
MID-POINT REVIEW
Achieved / On target / Behind Schedule / Revised / No longer applicable
Please Tick:
Describe progress against objective:
END OF YEAR REVIEW
Achieved / On Target / Partially Achieved / Not Achieved / No longer applicable
Please Tick:
Describe progress against objective:

PART B – PERFORMANCE DEVELOPMENT PLAN & CAREER ASPIRATIONS:

PERFORMANCE DEVELOPMENT PLAN
Development goals and methods to enable you to achieve your objectives
Development goals / Development methods1 / Sources2 / Review methods,3 dates and comments
Career Aspirations
What are your longer-term (i.e. 3-5 year) career aspirations? (This is only to guide the conversation with your Reviewer about work opportunities, training and development).
Development goals and methods to assist with career aspirations
Development goals / Development methods1 / Sources2 / Review methods,3 dates and comments
Notes
1 / Remember to include self-development, job assignments, coaching etc, not just courses
2 / It is the reviewee’s responsibility to arrange for development support interventions

PART C – OVERALL REVIEW OF PERFORMANCE

Overall Review of Performance (completed by Reviewer)
Comments by Reviewee

PART D – SIGNATURES:

STAGE / Objective Setting
Reviewer:
Reviewee:
Date:
STAGE / Mid-Point Review
Reviewer:
Reviewee:
Date:
STAGE / End of Year Review
Reviewer:
Reviewee:
Date:
Notes: / For each stage indicated, the reviewee and reviewer is required to sign to confirm that the performance and development review has been fully discussed and understood.

PART E – OVERALL RATING:

PART E – OVERALL RATING COMPLETED POST CALIBRATION
Exceeded: an excellent performance as all objectives have been achieved and the individual has exceeded expectations in the achievement of these.
Achieved: a good performance as all objectives have been achieved in accordance with the agreed expectations.
Partially achieved: a satisfactory performance as most but not all objectives have been achieved Orall objectives have been achieved but fall short of the agreed expectations. (Reasons for non-achievement of objectives/standards have been discussed and corrective action agreed as necessary)
Not achieved: An unsatisfactory performance as most or all objectives have not been achieved and /or achievement falls considerably short of agreed expectations.
The individual has already been made aware of the under-achievement of objectives and performance improvement steps are being taken to deal with the under-performance issues.
FEEDBACK TO EMPLOYEE AFTER CALIBRATION MEETING
Date calibration meeting held:
Date of Reviewer feedback rating to Reviewee:

1. Academic Performance Development review form 2016. v1.01072016

Appendix A – Objective Guidance – guidelines for use in PDR conversations

All objectives should be written in line with SMART criteria. This document shows which activities the objectives could relate to but is not an exhaustive list. These should be developed into objectives and recorded on the Performance Development Review Form.

LEARNING AND TEACHING / RESEARCH / E/E/M / COVERS ALL 3
GROWTH / QUALITY / ACADEMIC PORTFOLIO DEVELOPMENT / RESEARCH / ICZs/ENGAGEMENT/ENTERPRISE
/MANAGEMENT / INTERNATIONAL
Build realistic but high quality and sustainable growth through existing and new programmes whilst maintaining high standards of support of students and delivery of content / Academic Improvement and high quality delivery of programmes and academic support / Development of academic portfolio to meet future student needs/demands. Ensure we are proactive in delivery methods and content as well as introduction of new modules and programmes / High impact research aiming for international importance and driving esteem & reputation. Active bidding and successful grant applications incorporation collaboration and co-creation / Contribution to the management of the School and University. Drive opportunities for engagement and enterprise through the ICZs – ensuring a wide range of partnerships which are beneficial to both the student and the University / Development of international relationships which contribute to academic delivery and diversification, engagement activities, enterprise opportunities and research collaborations
Key Deliverables/KPIs
Eg
  • UG home/EU – meet programme level recruitment targetsPGT – meet programme level recruitment targetsPGR – meet programme level recruitment targets
    International UG/PG recruitment targets
  • Exploration and development of different markets eg as appropriate, open learning, summer schools, franchise
  • Engagement with recruitment activities to support admissons – contribute and deliver as appropriate for role
/ Key Deliverables/KPIs
Eg
  • NSS – increase in % for all questions asked in NSS by Programme as per defined targets/actions on NSS action plan
  • Compliance with all academic regulations and school policies in support of academic excellence improvement, meeting appropriate deadlines(e.g PALs)
  • Meeting of programme level targets for retention and progression
  • Completion of PDRs within the cycle timescales – either as reviewer or reviewee
  • Financial Acumen/Sustainability(director only) eg managing HPLs budgets, capital expenditure, WLB
Use of up to date technology to enhance the learning experience and innovative enhancements to this / Key Deliverables/KPIs
Eg
  • Contribute to new Programme Development- as defined in conjunction with eg Director and Programme Leader
  • Collaboration both internally and externally to enhance academic delivery through projects such as:
Creative Campus
Engineering Showcase
Dementia Institute
Media City
SIIS
Industry partnership/collaborations / Key Deliverables/KPIs
  • Deliver outcomes based on 5 year research plan submitted to the school.
  • Bidding and Grant success
  • PhD supervision and completion
  • Numbers of papers produced and their REF rating, impact etc
  • Citations
/ Key Deliverables/KPIs
Eg
  • ICZ agenda
  • As appropriate to collaborate with other individuals and support the delivery of strategically important objectives, eg.
CREATE
SIMF
Industry Partnerships
Sandwich courses
FE relations
HOME
CFCCA
Live Briefs
  • School Management roles eg Programme Leader, Admissions, Open Days
  • Cultivating enterprise activities – would need specific projects defining
/ Key Deliverables/KPIs
Eg
  • As appropriate to work with and support the AD International to deliver strategically important objectives eg
ROI – international income
Course development
Partnerships
Research Collaborations
International conferences
Example Objective
Recruitment targets for Module x for 2016/17 are met.
Measured by:
-Numbers registered at the beginning of the year
-Activities undertaken to ensure these numbers eg open days, school visits, interviews
-Involvement in clearing / Example Objective
Overall NSS Total Satisfaction Score for Programme X for 2016/17 increases by 2%
Measured by:
-Actual increase
-Completion of any tasks assigned from the NSS action plan
-Attendance at Programme NSS meetings / Example Objective
Complete the documentation required for consideration of new module Y to the standard required and by the relevant deadline
Measured by:
-All documents received on time and contained all information needed
-Liaison with colleagues at meetings and via email to ensure they are up to date
-Resolution of any issues raised in a timely fashion / Example Objective
During the academic year complete 3 bids and receive one grant award
Measured by:
-Bidding documents submitted on time and containing all relevant information
-Documents presented of a standard comparable to other applicants
-1 grant confirmed to have been awarded / Example Objective
Agreed 2 new partnerships with external bodies by July 2017, which enable a minimum of 5 new student placements
Measured by:
-Evidence of the partnership agreements
-Agreement of at least 5 student placements for 2017/18 academic year
-Attendance at relevant external events including 3 conferences and the Create Festival awards dinner / Example Objective
Attend 2 international conferences and present 1 paper by August 2017
Measured by:
-Evidence of attendance at conferences
-Submission of at least 1 paper during the timeframe stated

1. Academic Performance Development review form 2016. v1.01072016