Prince George’s County Public Schools Emergency Plan, 2017 – 2018
Prince George’s County
Public Schools
Emergency Plan
For
Frances Fuchs Early Childhood Center
11011 Cherry Hill Road
Beltsville, Md 20707
301-572-0600
School Year 2017-2018
Table of Contents
Introduction …………………………………………………………………………. 4
Chain of Command 5-6
Organizational Chart 7
Medical Coordinator/CPR/First Aid Course Certifications 7
FEMA100 Course Certification 8
Incident Command Staff Responsibilities/descriptions 8-9
Safe/Refuge Areas information 10
Emergency Response Team 11
Command Post and Distribution List…………………………………………………… 12
Emergency Operations and Control ………………………………………………… 13
Safety Terminology, L.S.S.R.
How to Shelter-in-Place ……………………………… ……………………………..14
Remain in Place
Emergency Notifications
Emergency Checklist ……………………………………………… ………………..15
Emergency Procedures ………………………………………………………… …...16-21
(Multiple Hazards)
Evacuation Assembly Sites 22
Exterior Door Labels 22
Accountability 23
Student Release Procedures 23
Individuals with Disabilities 24
Emergency/Medical Kits 25
Family Reunification Centers 26
Mini Floor Plans Illustrating Utility Shut-offs and Refuge Areas 27
Written Description of location of Emergency Shut-offs 28
Mini Floor Plans Illustrating Location of Fire Extinguishers 29
Emergency Plan Maintenance 30
Post Incident Procedures
Emergency Plan Training Schedule 31
Security Upgrades 31
Weapons of Mass Destruction 32-33
Biological Agents
Radiological Agents
Nuclear Agents
Incendiary Agents
Chemical Agents
Explosive Devices
Preparedness
Appendix 34
Evacu-Trac Guidelines…………………………………………………………...34
Evacu-Trac Names……………………………………………………………….35
Reproducible signs …………….36-42
Emergency Plan
For
Frances Fuchs Early Childhood Center
Name of Building
2017-2018
School Year
Emergency Plans have been reviewed by the Superintendent of Schools/designee and the Senior Administrator.
Superintendent/Designee
Senior Administrator Date
Distribution List: Check the appropriate boxes
X / Area Office / X / DirectorsX / Instructional Directors / X / School Nurse
X / Principal / X / PTSA President
X / Assistant Principal / X / Safety Office
X / School Based Professional Staff / n/a / Department Heads
X / Secretaries
X / Building Supervisor
X / Building Night Supervisor
X / Cafeteria Supervisor
X / Security Services
INTRODUCTION
EMERGENCY PLAN
Frances Fuchs Early Childhood Center
Name of Building
PURPOSE
The Emergency Plan will provide basic guidelines and procedures to be followed in the event of an emergency. All staff will be familiar with the plan and their individual responsibilities in the event of an emergency.
The designated Emergency Response Team (Incident Command Staff) MUST comply with requirements of the emergency plan.
In developing school plans, consider contingencies in case communication with the central office staff is not possible. Lessons learned from September 11 in New York, revealed that principals must be empowered to make decisions without consulting with central office. The arrival of first responders may result in the incident command being transitioned to a unified command. Unified command means that designated individuals from one or more response agencies will work jointly with the local school system (LSS) or school commander to carry out the response.
The Emergency Plan will be updated, reviewed, and revised annually.
DEFINITION OF CRISIS
A crisis is defined as any emergency situation which severely impacts the normal operation of the building. A crisis can be initiated as the result of a threat/action such as a bomb threat, hostage/barricade, accident etc., or a natural disaster. In any such situation, administration and staff must be prepared to ensure the safety and care of the students, staff, and visitors.
CHAIN OF COMMAND
In the event of any emergency, the Senior Administrator/Designee will be the primary administrator responsible for establishing a Command Post. This is the single location from which the Incident Commander (Senior Administrator), oversees all incident operations to include personnel, students, facilities, equipment, and communications.
In the event of an emergency, the following is the chain of command for:
Frances Fuchs Early Childhood Center
Name of Building
1. Senior Administrator/Designee Diedra B. Tramel: Principal
2. Second in Command Rhodora A. Alonzo: Assistant Principal
3. Third in Command Cindy J. Ettinger: Special Education Coordinator
4. Fourth in Command Alletta Davidson: Professional School Counselor
Upon the arrival of Emergency Public Safety Personnel, the Senior Administrator/Designee will transfer command of the situation to the appropriate authority and serve as a liaison.
To ensure leadership and direction in the event that the Senior Administrator/Designee is not available, the following Central Office personnel, upon arrival on the scene, will assume the Senior Administrator/Designee’s duties from the designees listed above.
Chief Operating Officer Wesley Watts Jr. Ed. D.
Associate Superintendent for Supporting Services ______Mark Fossett______
Area Associate Superintendent Dr. Melissa McGuire
Instructional Director Dr. Tricia Hairston ____
Director of Security Services Cesar Pacheco______
Safety Officer Vince Curl
Below is a list of telephone numbers to be used in case of a school facility emergency:
Weekdays between the hours of 7:00 am and 4:30 pm:
Facilities: Sam Stefanelli 301-952-6506 (O) 240-305-0795 (C)
Director of Building Services
George Dorsey 301-952-6550 (O) 240-876-7194 (C)
Facilities Supervisor
John Van Slyke 301-952-6905 (O) 240-695-4132 (C)
Weekdays after 4:30pm and on weekends and holidays:
Facilities Coordinators:
Roger Coley 240-876-6461 (C)
Ingo Davies 240-464-2208 (C)
George Dorsey 240-876-7194 (C)
Louis Snowden 240-876-7308 (C)
Kenneth Staton 240-876-5934 (C)
ORGANIZATIONAL CHART
Double click each box to fill in (where appropriate) the assigned personnel responsible for each area.
NOTE: See next two pages for descriptions.
· Add any additional areas specific to your building.
· The Finance/Administration function is not done at the incident scene, but, rather is handled by the school district.
Medical Coordinator requires current CPR/AED and First Aid:
____Kyna Shaw______12/2017______
Medical Coordinator’s Name Expiration Date
Incident Commander shall have completed an approved Incident Command Training Class: FEMA-100*
____Diedra Tramel______09/2013______
Incident Commander’s Name Date of Course Completion
*FEMA 100 is an online, easily understood training class that can be readily found by doing an online search for FEMA 100. (i.e. Google Search)
It is important that consideration be given, in plan development, to who is best qualified to perform the functions and that staff is assigned appropriately. This is necessary so that staff may be trained appropriately and knows what to do in an emergency. Each key person should have a back-up person assigned in case the person with primary responsibility is unavailable or injured. Routinely review the Emergency Plan to consider turnover.
Some situations may require that a classroom teacher be used to fill an ICS position. This means that a buddy system should be developed in order to ensure that students are properly supervised. If a buddy system is used, school administrators should provide duplicate rosters for both classes and evacuate both to the same area in the event of an incident.
Incident Command Staff Responsibilities
In an incident command organization, the Command Staff consists of the Incident Commander and various special staff positions. The special staff positions are specifically designated, report directly to the Incident Commander (IC), and are assigned responsibility for key activities. Three special staff positions are typically identified in School Incident Command System (ICS): Public Information/Notifications Officer, Safety Officer, and Liaison. Additional positions may be required, depending on the nature, scope, complexity, and location(s) of the incident(s), or according to specific requirements established by the Incident Commander.
ICS can serve as a possible link between the LSS, school, and all others who are involved in an emergency. Following is an example of an ICS organization.
School System Incident Command
Emergency situations demand constant control from a central location (i.e. a command post). That means that the Incident Commander should not leave the command post without leaving someone in charge. At a minimum, the Incident Commander should:
o Assess the situation;
o Establish objectives;
o Track resource needs, including what resources are available, what have been assigned, and what additional resources are needed;
o Develop a strategy/plan for handling the emergency, monitoring how the plan is working, and adjusting the plan to meet the realities of the situation;
o Ensure that the emergency is properly documented as a historical record and for legal and financial reasons;
o Appoint additional staff as necessary; and
o Maintain lines of communication.
Other roles and functions during an emergency include, but, are not limited to the following:
The Building Safety Officer (SO); Normally assigned to the Building Supervisor and/or Security (where appropriate) ensures that the safety of students, staff, and others on campus has the highest priority. The SO is empowered to stop actions that create an unsafe situation or put students, faculty, staff, and others at risk.
The Building Public Information Officer (PIO); will handle duties normally assigned to secretarial staff or a designated spokesperson acts as a liaison with the public and the media. The PIO must be well informed of the situation at all times and should be the ONLY person talking to the media. All other staff should refer media questions to the PIO. Someone should be designated as the alternate PIO in the event the primary PIO is unable to perform the duties.
The Liaison Officer; acts as a point of coordination between the IC and other agencies and organizations such as the Health Department, Red Cross or public utilities.
The divisions of labor and responsibilities included in the ICS model are:
Operations; Normally Assigned to the Assistant Principal handles all emergency response jobs, including accounting for and taking care of students and all personnel. Most of the adult responders will be assigned to jobs in the Operations Section.
Planning; is responsible for tracking both available and needed resources, assessing the changing situation, documenting the response, and managing the large site map at the Command Post.
Logistics; manages personnel, supplies, and equipment. During the response, the Logistics Section is responsible for handing out supplies and equipment for deploying unassigned people for work.
The Finance/Administration Section is responsible for buying materials and keeping financial records of expenditures and employee hours.
Some emergencies may require that procedures be in place to handle the following:
· Student and Staff Accountability - This includes using the rosters and sign-in books to account for all students, staff, and visitors.
· Medical - This includes triage, treatment, and psychological first aid. The school nurse and guidance counselor are essential in fulfilling these functions.
· Transportation – This entails coordinating physical movement of the students/staff to alternative locations.
· Safe Area Supervision – This includes designating a staff member to monitor a specific location above or below the main level for individuals with disabilities until the arrival of emergency personnel.
· Response Team – This is the emergency response team assembled by the Principal to assist with evacuation, first-aid, and security.
All of the above functions would report to the staff person in charge of Operations.
Family Reunification
Getting families reunited in an efficient and orderly fashion is essential. Reunification can be an enormous challenge and requires a great deal of careful planning. An area should be designated for parents/guardians to pick up their children. This area should be away from the damage and away from the student assembly area. Parents/Guardians will be required to sign a statement indicating they have picked up their child. Communication with families is essential. Schools should notify parents at the beginning of each school year of the school’s procedures for dealing with an emergency and the process that will be used in reunification in the event of an emergency. School staff should be aware that reunification has at times taken place at locations other than the school.
Safe/Refuge Areas
Prince George's County Public Schools, in order to evacuate individuals with disabilities from multi-level buildings, have implemented the Safe Area Plan. This plan designates an area near a stairway on each level above and below the first level to temporarily locate individuals with disabilities during an emergency. The purpose of the plan is to provide protection for individuals in an area of safety until rescue personnel can evacuate them.
Safe/Refuge Area Plans shall be established for all multi-level buildings. To the greatest extent possible, individuals with disabilities should be placed in classes and/or offices on the ground floor. The safe area evacuation plan should be implemented during all fire drills, as well as real emergencies.
A. Basic Concept of Safe/Refuge Areas
1. Safe/Refuge Areas:
a. Designated area near a stairwell on each floor, at opposite ends of the building, to which individuals with disabilities can report when the fire alarm is activated.
b. Are located on all floors above or below the main entrance level or ground floor.
c. Serves as transition areas for individuals unable to evacuate on their own, as they await evacuation by trained rescue personnel.
d. Safe/Refuge Area should be clearly marked on the mini floor plan.
e. Safe/Refuge Area windows should be marked where possible from the outside with appropriate signage (see example below) Reproducible in Appendix.
EMERGENCY RESPONSE TEAM
The following staff are members of the Emergency Response Team for this building.
Name / Title / CPR Yes/No / Emergency Training Type / School Location1.Diedra Tramel / Principal / No / Principal Office
2. Rhodora Alonzo / Assistant Principal / No / Office #4
3. Cindy Ettinger / SPED Coordinator / No / Room 19A
4. Sandra Thomas / Building Supervisor / No / Custodial office
5. Phyllis Pielmeier / Principal Secretary / No / Office #3
6. Alletta Davidson / Professional School Counselor / No / 17B
7. Kate Moraff / School Psychologist / No / Psychologist Office
8. Kyna Shaw / Registered Nurse / Yes / AED / Health Room
9. Elizabeth Hairston / Nurse / Yes / AED / Health Room
10. Ken Kitchelt / Adapted PE / No / Office #3
11. Brigid Prufer / Adapted PE / No / Office #3
12.Laura Martinez / Community Outreach Coordinator / No / Main Office
13.Sherry Brown / Front office support / No / Main Office
14. Shannon Swallenberg / Team Leader-4 year old / No / Room #6
15.Laura Clements / Team Leader-Pre-K / No / Room #2
16. Makina Hagens / Teacher-co-taught / No / Room #2
17.Essence Payne / Team Leader-3 year old / No / Temp #3
18.Monica Levin / Music Teacher / No / Temp #7
19.Anna Krakowiak / Team Leader-Autism / No / Room #12
20.Lona Giosa / Media-Paraprofessional / No / Media
21.Melissa Vega / Media Teacher / No / Media
All Schools, Bus lots, AND OFFICES are equipped with automated external defibrillators (AED). in the event of a suspected cardiac EMERGENCY, NOTIFY 911, INIATIATE CPR AS NEEDED, AND SEND FOR THE AED IMMEDIATELY; SUMMON TRAINED HELP BY “ALL CALL” OR OTHER APROPRIATE MEANS.