Central West Gippsland

Primary Care Partnership

MINUTES

Meeting: / S2S User Group Meeting / Date: / 19th March 2012
Time: / 1.30pm / Chair: / Elizabeth Meggetto
Venue: / PCP Office

Present:

Rowena Lam / Department of Health
Pat Giblett / Latrobe City
Gail Willett / Latrobe City
Jean Murphy / LCHS
Lindsay Grant / LCHS
Pat Lovelock / CWGPCP
Liz Meggetto / CWGPCP
Agenda item / Discussion point / Action/Outcome
Previous minutes / Unhappy with response from Infoxchange regarding merged client display on client search screen.
Group re-iterated that issue is coming from S2S users creating duplicate clients in the first place
Queried if S2S will interface with other databases in the future / This needs to be followed up with Infoxchange to see if there is a possibility of revisiting if ‘merged’ client information can be viewed from the search screen.
CWGPCP needs to update S2S key contacts lists at agencies
Ask Infoxchange if they can have a warning when creating a client who may be a duplicate client.
Follow up with mandatory field requirements in client details section.
Follow up on future plans of possible system interfaces. Common databases: TCM, Sharikat, PJB, Uniti
GP e-referral project – Pat Lovelock / Pat outlined the full project piloted by Breed Street clinic.
Messages were being sent from GP clinics via Argus to LCHS in S2S.
There were a few glitches around attaching to the S2S referral. Amodha assisted with ‘work arounds’ to overcome these issues. 1 client successfully went through the system.
Since the project closed, CWGPCP have met with Breed Street, LCHS and Latrobe City to continue these referrals and send more clients through the system.
Also looking into expanding into other areas or GP clinics if an expression of interest is there.
A summit is being organised.
Update on eCare Planning project / A meeting will be organised with Latrobe City to increase their interagency care planning.
Baw Baw cluster have completed a lot of work in this area with Meredith Davey, having the protocols and agreements worked out. Now Meredith has completed the project, the CWGPCP will continue to support these agencies.
S2S in Gippsland / Quarterly report on Central West Gippsland S2S use given out and discussed.

S2S use in Victoria poster given out and discussed.

S2S use in Gippsland poster given out and discussed.

Congratulations to Central West Gippsland agencies being leaders in S2S use.
New S2S users are LRH consulting suites, LRH mental health unit and the aboriginal health service. / CWGPCP to find out Who else is using S2S (what regions outside of Gippsland).
SCTT 2012 updates – Liz Meggetto / The SCTT 2012 and governance structurepowerpoint presentation is attached.

Issues /
  • Put outcomes on S2S Referrals
  • S2S referrals sent via ‘fax’ functionare not disappearing after 2 months as indicated they would by Bruce
  • Investigate if referrals can be sent from region to region over S2S
  • Eastern Region are on S2S but it is not the same as the S2S that everyone else use. This is due to the contractEastern region are under that is why on S2S site is says Eastern Region and rest of Victoria is the 2 options.
  • Other issues just around individual user competencies perhaps due to lack of training or confidence.
  • PCEHR – embed link to WA video into mins and PCEHR release


  • PCP will revisit the agency contacts to see who istheir key trainer for S2S usage.

Meeting close 3.30pm / Next meeting: Monday July 16th at 1.30pm