MINUTES OF GEDNEY PARISH COUNCIL MEETING HELD AT GEDNEY DYKE VILLAGE HALL ON TUESDAY 9th September
Presiding over the meeting, Cllr Hutchison
In Attendance:
Cllr Cain, Cllr Hallam, , Cllr W Webb,Cllr Hargreaves, Cllr Chapman, Cllr I Field, 3 members of the Public and Mrs J Ripley Parish Clerk.
(GDE = Gedney Drove End)
There followed a 15 minute Public Form, during which the council meeting was filmed and recorded by a member of the public. Topics under discussion were:
- New Youth Club provision for Gedney Drove End
1)114.14 Apologies for absence
Cllr Wilkinsongave her apologies and Council RESOLVED to accept them.
2)115.14 Declarations of Interest
Cllr Hallam and Hargreaves declared a personal interest in items 10 as have an interest in the Allotments. Cllr Chapman declared a personal interest in item 8b as she is on the Gedney Dyke Hall committee.
3)116.14 Signing of the Minutes
Notes from the last meeting held on 8th July 2014 were taken as read & council RESOLVED to accept them as minutes.
4)117.14 Police Matters
Cllr Hutchison reported that WPCSO Bennett had been unable to attend recent meetings as they did not fall in line with her duty roster; however it was hoped that WPC Griggs would be able to attend.
There has been some speed camera work in Gedney Dyke.
If incidents are reported to 101, councillors are requested to make a note of the incident number and report this along with the incident to the council meeting.
Cllr Webb reported that the Police would be taking no further action over the lead stolen from Gedney Church roof in July due to lack of evidence.
5)118.14 To Discuss Applications for Co-option to Council
Council read Mr Wells application and following a discussion it was proposed that he be co-opted to council, this was seconded and RESOLVED. (this took place in closed session)
6)119.14 Questions on District Councillors Report
No Report at this meeting
7)120.14 Clerks Report
All correspondence from the July meeting has been dealt with.
Costing’s for new street lights in Gedney Dyke (as per public forum at last meeting) have been applied for and council is still awaiting the outcome.
8)121.14 Financial Matters
a)Sec137 payments
b)Grant application – Gedney Dyke Village Hall
This was discussed, proposed, seconded and RESOLVED.
c)Accounts for payment
Date / Payee / Ref / Item / Chq No / Net / VAT / Gross15/7/14 / James Chadwick / T23 / Clear Bus stop / £220.00 / £220.00
5/8/14 / Malc Firth / T24 / Empty green Bin / £100.00 / £20.00 / £120.00
5/8/14 / Grant Thornton / T25 / Audit / £200.00 / £40.00 / £240.00
5/8/14 / LALC / T26 / Training Lunch / £14.00 / £14.00
5/8/14 / Malc Firth / T27 / Ground Maint / £362.75 / £72.55 / £435.30
28/8/14 / Mrs Ripley / T28 / Wages Aug / £1034.57 / £1034.57
9/9/14 / Mrs Ripley / T29 / Expenses / £185.75 / £185.75
9/9/14 / Gedney Dyke Village hall / T30 / Grant / £500.00 / £500.00
9/9/14 / Cllr J Hallam / Travel Expenses / 101867 / £54.90 / £54.90
9/9/14 / Malc Firth / T31 / Ground Maint / £362.75 / £72.55 / £435.30
9/9/14 / Crown Estates / T32 / Allotment Rent / £400.00 / £400.00
Money In:.£75.00 Memorial stone ( E M Hammond)
9)122.14 Correspondence
a)SHDC – Copies of meeting agendas and minutes
b)Carter Jonas – new payment method
c)Grant Thornton - Completed Audit
Displayed on notice board.
d)BT – confirmation of Phone Kiosk maintenance
e)SHDC – Notice of vacancy
f)LCC Highways update on maintenance (item 18)
g)FLP – Inspection report (Item 12)
h)FLP – Maintenance quotation (item 12 )
i)Christ Church PCC – Thank you letter
j)LIVES – Grant request
Clerk to write a reply.
k)Communities together – training info
It was proposed for Cllr Hallam and Cain to attend this training, this was seconded and RESOLVED.
l)SHDC – E mail from Planning (circulated)
m)Savills – reply to clerks e mail (item 11 )
n)Mr G Wells – Application for co-option to council (item 5)
o)E-mail (A)– from Parishioner (closed session)
p)Memorial application (item 12)
q)Letter (B) - from Parishioner (closed session
r)Data Information Request (closed session)
s)Lincolnshire Road Safety Partnership –Launch of Speed Watch
t)Savills – Reply to Clerks second e mail ( item 11)
u)Memorial application (item 12)
v)SHDC – Notice of review of Polling Districts
w)LALC – News
x)SHIDB – Wayleave
y)LCC – Funding for rural shops and cycle storage
z)Gedney Dyke Village Hall – Grant application item
aa)SHDC – Vacancy of Office
bb)GDE Village Hall- Thank you letter
cc)NALC – legal briefing – Standing Order update 3l
dd)Internal Auditor – Receipt
ee)Burial application ( item 12)
10) 123.14 Allotments
- Update on Bellamys land
It was proposed to follow LCCs guidance on this matter and follow their set procedure; this was proposed, seconded and RESOLVED.
- Allotment inspection report (Cllr Webb)
The report was discussed.
- To discuss rent increase and new tenancy agreements
It was proposed to give tenants notice in October 2014 that there will be no increase in rent for 2015 but that the Allotment Agreements that are due for renewal in 2015 will be for two years as opposed to three.
11) 124.14 To Discuss Play and Open Areas
- To discuss Play area inspection report and maintenance needed.
Following a discussion it was proposed for the clerk to contact FLP to discuss the maintenance proposals and costs they had provided. Should they make the alterations to this that council require then the clerk has delegated power to authorise the maintenance work to start as soon as possible. This was seconded and RESOLVED.
- To Resolve on removal of Deadly Nightshade in play area
Cllrs Hallam & Cain have removed this year’s growth. The area will be sprayed next year.
The continued bad management of the grass cutting was discussed at length, it was RESOLVED that the Clerk to write to the contractors voicing councils concerns.
12)125.14 To Discuss Cemetery matters
a)Grass cutting around graves
It was reported that the grass cutting is becoming a big issue, the cemetery looks a mess.
Council proposed for the clerk to write to the contractors and voice their concerns.
b)Memorial application x 2
These were proposed and RESOLVED.
c)Burial Application
Council RESOLVED to charge normal fees for this application
13) 126.14 To Discuss Outcome of Areas for Inspection in Parish
The Bus Stop on Main Rd Gedney
This has been cut back and looks very nice; it will be added to the annual maintenance budget
The public phone box in Gedney Dyke
Reported to BT
The public phone box on the east bound carriageway of the A17
Reported to BT
The hedge on the corner of Kingsgate Gedney Dyke
Reported to Highways and has been cut back.
The footway from Engine Dyke east bound along Roman Bank outside The Mill House
Reported toHighways and has been dealt with
The footway outside C Wright & Son at Whitehouse Farm
Letter sent to owners and has been rectified.
The Footway from Kingdom Hall towards Albert Avenue on the B1359
Reported to Highways
The trees all around Walker Memorial Park GDE need cutting back (It was suggested this may be a job for the Community Pay back team)
Awaiting visit from Community Pay Back team leader for evaluation report.
War Memorial Gedney Dyke
Checked and in good order
The steps from the road to the car park at Walker Memorial Park GDE
Cllr Hallam reported this is cracked and needs attention. It was proposed to get a quotation from James Chadwick, this was seconded and RESOLVED.
14) 127.14To Adopt FOI Policy, Data Policy & Expenses Policy (circulated with agenda)
These were proposed, seconded and RESOLVED
15) 128.14 To Elect a Personnel Committee
Deferred to next meeting
16) 129.14 Planning Matters
Applications:
H06-0658-14 Mr Dearlove, Forest Lodge, Church End, Gedney
First Storey bedroom extension
Council Supported this Application
H06-0670-14 Mr Davison, 17 Bramley Meadows, Gedney
Single storey extension
Council Supported this Application
H06-0682-14 Mr Robinson, Rookery Farm, Joys Bank, Holbeach
Proposed expansion of nursery and glass houses
Council Supported this Application
Amendments:
Appeals:
Approval:
H06-0395/6-14 Mr Plumb, Granite House, Gedney
Proposed porch entrance/ single storey extension, new dormer roof above stair well to main dwelling & new garage extension.
H06-0539/0259-14 Sly Agri Ltd –Bridge House Farm, Ravens bank, Sutton St James
Erection of 2 x steel frame porta-buildings for office and storage
H06-0382-14 Mr Sturman, Cherry Lodge, Main Rd, GDE
Change of use to paddock, stables and secure storage (private use)
Refusals:
17) 130.14 Highways & Footways
- Update on Outstanding matters.
Marsh Road pot holes have been filled in places but there are still a lot and very unlevel ground.
B1359 Hallgate to Gedney Dyke from Gedney . The dip in the road is getting worse.
Both the above to be reported by Clerk and Cllr Webb.
- New Matters to report:
The foot path GDE from Main Road to Dawsmere Rd is overgrown by the hedge from the Housing Association House again. Clerk to write ti SHDC.
18)131.14 To Resolve to suspend Standing Order 3L until NALC updated version is adopted when available in due course
This was proposed, seconded and RESOLVED.
19) 132.14 To Resolve on whether the council should move into closed session for
discussion of the following agenda items, on the grounds of confidentiality.
This was proposed, seconded and RESOLVED.
20) 133.14 To Discuss Items of Correspondence.
The clerk read out e mail (a) to the council.
The clerk read out letter (b) to the council, following a discussion it was proposed for the clerk to reply as instructed, this was seconded and RESOLVED.
The clerk informed the council of the Data Information request that had been received and that it was being dealt with as per their policy.
21)134.14 Date of next meeting:
October 14thGedneyDrove End Hall
There being no further business the meeting closed at 9.35pm
Signed: Date:
Chairman
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