PRESIDENT’S OFFICE PRIORITIZED GOALS 2010-2011
FY10-11 Strategic Planning Form – GOALS, ACTION PLANS, ASSESSMENT
Program/Unit/Area: / Presidents Office AREA / Preparer: Jerry Patton / Supervisor: Board of TrusteesFY 2010-2011 Program Goal 1 Unit Goal 1 Area Goal X (Check Appropriate Box) / College wide Goal
1. / JP 1 - Increase the success rates of students in basic skills, career technology education and general education courses / I
2. / JP 2 - Integrate the College’s annual planning with budgeting and resource allocation / VI
3. / BI 1 – Empower users with research and data / VI
4. / PL 1 – Ensure that data and research are used effectively to assist in the dialogue regarding continuous quality improvement in PR, planning & student learning / I, II, VI
5. / BI 2 – Ensure student success by providing technology support / I
6. / RR 1 - Facilitate COD’s Continuous Quality Improvement / VI
7. / JP 3 - Achieve targeted growth through an integrated enrollment management process / IV
8. / JP 4 - Encourage an innovative and entrepreneurial spirit / V
9. / RR 2 - Facilitate Resource Department / V
10. / JP 5 - Improve and expand linkages with educational partners and community agencies for mutual benefit / III
11. / PL 2 – Strengthen COD’s connection to the community / III, IV
12. / RR 3 - Improve Campus Communications / II, III
13. / JP 6 - Hire, develop, support, and empower employees who take an active role in student learning and success / II
14. / BI 3 – Promote new technology and technology training / IV
Goal # / Obj. # / Objectives / Responsible Unit/Area
1. / 1.1. / Create first-year experience (FYE) / Academic/Student Affairs
1.2. / Enhance and expand learning communities / Academic/Student Affairs
2. / 2.1. / Fully implement the strategic planning process; involve individuals at the grassroots level / Cabinet
3. / 3.1. / Customize the Research webpage to meet users’ needs / ITIR
3.2. / Collaborate and support key personnel on the BSI and BRIC projects
3.3. / Create standard and custom reports
3.4. / Collaborate with end users to submit reports and data on time to federal, state, and county agencies
4 / 4.1. / Finalize Accreditation Self-Study / OIE/RO
4.2. / Continue to redefine IE process, through facilitation of CPC & working with campus community. / OIE
5. / 5.1. / Provide support to the new CAD, Student Services, Dining Hall and Nursing Labs. / ITIR
5.2. / Implement Windows 7 in the lab environment to provide students with latest technology.
5.3. / Improve Helpdesk support.
6. / 6.1. / Improve efficiency of the President’s Area / Pres/IS/Resrch/OIE/PR
6.2. / Support Accreditation Activities / Office of the Pres./OIE
7. / 7.1. / Update strategic master plan, particularly external environmental scanning / President
7.2. / Achieve targeted growth through an integrated enrollment management process / Cabinet
8. / 8.1. / Increase the coordination with the COD Foundation to enhance resource availability / President
8.2. / Pursue alternative revenue streams / Business Affairs
9. / 9.1. / Enhance Grants Function / Office of the Pres./OIE
9.2. / Enhance Donor Participation / Office of the President
10. / 10.1. / Encourage community/business partnerships in the learning process / Cabinet
10.2. / Encourage faculty and staff to take leadership roles in community initiatives / Cabinet
11. / 11.1. / Reinforce COD ‘s role as principal in economic & workforce development. / OIE/BUAC
11.2. / Build COD’s brand image. / OIE/PIO
11.3. / Maintain COD’s role as central partner for valley-wide education. / OIE/AA
12. / 12.1. / Improve Communication with Campus / Office of the President
12.2. / Improve Communication with Community / Office of the President
13. / 13.1. / Provide and support professional development programs and opportunities to enhance staff and faculty effectiveness as facilitators of teaching and learning. / Business Affairs
13.2. / Promote a culture of inclusiveness, participation, collaboration, and mutual respect that recognizes and celebrates the value of employee contributions. Develop and maintain a strong sense of community. / Cabinet
14. / 14.1. / Implement the new Spam Server / ITIR
14.2. / Support all new technologies implemented by Bond construction in new buildings
14.3. / Offer training classes in EMS and for any custom programs
14.4. / Deploy Office Communicator, Extended SSLs and Windows Live Meeting
Obj # / Action Plan # / Action Plan (What specific steps will you take to implement your goals and objectives) / Responsible Unit/Area
1.1. / 1.1.1. / Develop curriculum to develop academic skills and orient students to campus resources and services
1.1.2. / Reallocate resources for funding FYE
1.2 / 1.2.1. / Investigate additional curricular structures by incorporating existing COD LC and other best practices
1.2.2. / Provide organizational structure for support and resources
2.1 / 2.1.1. / Continue training for planning
2.1.2. / Continue defining/refining planning process and use assessment for improvement and funding
3.1 / 3.1.1. / Get input from users and design the research web page to meet their needs / ITIR
3.2 / 3.2.1. / Work with the vendor in the design, analysis and customization of the surveys and data warehouse project / ITIR & ITP
3.2.2. / Collaborate with the end users to meet their needs via training and reports generation specific to this project (BSI). / ITIR & BSI
3.3 / 3.3.1. / Perform technical systems analysis. / ITIR
3.3.2. / Empower users to create their own reports or assist them with their custom reports. / ITIR
3.4 / 3.4.1. / Train IT staff to submit reports to external agencies accurately and on time. / ITIR
3.4.2. / Collaborate with end users to get the data input needed for data submissions for external agencies. / ITIR
4.1 / 4.1.1. / Continue work with Steering Committee & Self-Study teams. / OIE/RO
4.1.2. / Catalog evidence as appropriate. / OIE
4.1.3. / Ensure broad campus participation in final Self-Study. / OIE
4.2 / 4.2.1. / Based on input from CPC’s Evaluation Task Force, refine strategic & annual planning & institutional effectiveness process. / OIE
4.2.2. / Implement structure necessary to support CPC’s Data Advisory Sub-Committee & its recommendations. / OIE
4.2.3. / Maintain collaboration w/ CPC & BSI, OAC & Title V to create and implement a staff development program that contributes to and supports continuous quality improvement and institutional effectiveness. / OIE/AA
4.2.4. / Produce an Annual Report that communicates institutional outcomes to our internal & external audiences. / OIE/PIO
5.1 / 5.1.1. / Collaborate with Bond staff in purchasing the district standard equipment and end users in customizing the hardware and software. / ITIR & Bond
5.2 / 5.2.1. / Work with individual lab coordinators/Deans and do the Windows 7 upgrade as needed. / ITIR
5.3 / 5.3.1. / Secure additional assistance and realign Helpdesk functions to improve services. / ITIR
6.1 / 6.1.1. / Implement conclusions of Efficiency Task Force – President’s Area / Reynolds, et al.
6.1.2. / Develop and implement survey to evaluate effectiveness/efficiency of the Office of the President. / Reynolds/M. Breindel
6.2 / 6.2.1. / Facilitate completion of accreditation self-study due March 2011. / Reynolds/P. Chapman
7.1 / 7.1.1. / Assign CPC taskforce to update environmental scans
7.1.2. / Assign CPC taskforce to develop objectives/action plans/key performance indicators for each FY
7.2 / 7.2.1. / Assess demand for programs/courses
7.2.2. / Market programs/courses to meet demand; sustain 150-200 FTES over funding cap
8.1 / 8.1.1. / Refine grants management team and functions
8.1.2. / Increase time/availability to meet potential donors
8.2. / 8.2.1. / Revitalize community education; continue land use planning
9.1 / 9.1.1. / Finalize Grants Management Handbook / R. Reynolds / P. Chapman
9.1.2. / Finalize Grants “Boilerplate” information / Reynolds / P. Chapman
9.2 / 9.2.1 / Facilitate Scheduling for President to Meet with Potential Donors / Reynolds / Weaver
10.1 / 10.1.1. / Engage CVEP in stronger efforts to support education
10.1.2. / Expand faculty involvement in professional learning communities via CalPASS through education consortium
10.2 / 10.2.1. / Continue sending faculty/staff to Coachella Valley Leadership
10.2.2. / Encourage involvement in community chambers of commerce
11.1 / 11.1.1. / Continue serving on Riverside County Workforce Development Board & Eastern County Regional Committee. / OIE
11.1.2. / Continue participation with Coachella Valley Economic Partnership. / OIE/BUAC
11.1.3. / Update Economic Impact Report. / OIE/Foundation
11.1.4. / Serve as resource to Center for Training & Development. / OIE
11.2 / 11.2.1. / Utilizing “Opening the Door” tagline in standard messaging. / OIE/PIO
11.2.2. / Create & Implement Marketing Plan. / OIE/PIO
11.3 / 11.3.1. / Support Educational Consortium as needed. / OIE/AA
11.3.2. / Provide data & resources appropriately to PLCs. / OIE/IS
11.3.3. / Continue partnership w/ SPI and three (3) industry councils. / OIE/BUAC
11.3.4. / Strengthen opportunities for education partnership grants. / OIE/AA/Foundation
12.1 / 12.1.1. / Update/reorganize Office of the President’s portal and website / Reynolds / Chapman / Weaver
12.1.2. / Reorganize Strategic Planning portal and website. / R. Reynolds / P. Chapman
12.1.3. / Assume greater involvement in publication of President’s Report (after July 1, 2010) / R. Reynolds
12.2 / 12.2.1. / Coordinate/Participate in: involvement in Chambers of Commerce / Reynolds
13.1 / 13.1.1. / Send faculty/deans/staff to student learning outcomes training conferences/seminars
13.1.2. / Develop “Train the trainer” programs; continue SLO and Basic Skills training/support
13.2 / 13.2.1. / Encourage/support building community programs and Diversity Council
14.1 / 14.1.1. / Monitor the new Spam server and customize it to COD. / ITIR
14.2 / 14.2.1. / Provide support to increased core infrastructures that is necessitated by the increased technology in the new buildings. / ITIR
14.3 / 14.3.1. / Provide ongoing customized training for specialized software as it related to research. / ITIR
14.4 / 14.4.1. / Implement new technology as needed by department and divisions. / ITIR
Action Plan #
1. / Why should this goal/objective/action plan be done? Continue to find ways to improve student success
Will this goal/objective/action plan benefit other areas of the college? If so, how? Yes; student successes is everyone’s mission
Will this goal/objective/action plan impact or require accommodations from other areas? If so, how? Yes, create new programs
Does this goal/objective/action plan fulfill a legal or accreditation mandate? If so, how? Yes, all planning & actions increase student success
Does this goal/objective/action plan address a safety issue? If so, how? No
2. / Why should this goal/objective/action plan be done? Increase and enhance skills of faculty and staff to better use SLOs
Will this goal/objective/action plan benefit other areas of the college? If so, how? Yes, improve completion rates of student goals/successes
Will this goal/objective/action plan impact or require accommodations from other areas? If so, how? Yes, develop human resource master plan that includes recruitment and training components
Does this goal/objective/action plan fulfill a legal or accreditation mandate? If so, how? No
Does this goal/objective/action plan address a safety issue? If so, how? No
3. / Why should this goal be done? As part of the Bond projects, several academic student and general purpose computing labs were planned. As a service division, ISIR will be supporting these labs and technology to expand opportunities for student learning and student services. Windows 7 will be implemented to keep up with the technology. With the growth in student enrollment and programs, the associated technology needs have increased. The increase in timely Helpdesk support will greatly assist in meeting those needs.
Will this goal benefit other areas of the college? If so, how? Yes, the support of the new labs will impact Business Division, Student Services, Nursing, and Student Activities. The implementation of Windows 7 will impact all the labs. The reorganization of the Helpdesk will impact the entire District to provide additional services.
Will this goal impact or require accommodations from other areas? If so, how? Yes, accommodations from DSPS and the various Divisions. We need to comply with the DSPS requirements and the needs of the various Divisions.
Does this goal fulfill a legal or accreditation mandate? If so, how? No.
Does this goal address a safety issue? If so, how? No.
4. / Why should this goal be done? Mandated by accreditation; necessary for effective functioning of the institution.
Will this goal benefit other areas of the college? If so, how? Yes; all areas of the college are impacted and will benefit.
Will this goal impact or require accommodations from other areas? If so, how? Yes; all areas must participate.
Does this goal fulfill a legal or accreditation mandate? If so, how? Yes.
Does this goal address a safety issue? If so, how? No.
5. / Why should this goal be done? Research and data are very vital to our organization to make informed decisions. With major projects such as Educational master plan, Technology master plan, Facilities master plan, Grants agenda, reports needed for external agencies, data is needed. By creating a user-friendly research web page, empowering the users to create their own reports and by standardizing several regular reports, data can be made readily available.
Will this goal benefit other areas of the college? If so, how? Definitely, yes. Data is vital for key decision making all areas of the District. By providing data in various forms (web, reports, etc.) and by providing training to extract the needed data, we will be empowering the users to be self-sufficient.
Will this goal impact or require accommodations from other areas? If so, how? Users need to inform us their data needs and requirements so that it can customize it to their needs.
Does this goal fulfill a legal or accreditation mandate? If so, how? Some of the reports such as FTEs, ARCC, IPEDS, MIS, etc. are required reports and they need to be filed on time for funding and good standing.
Does this goal address a safety issue? If so, how? No.
6. / Why should this goal be done? Efficiency and effectiveness benefit students, staff, and the budget. Accreditation self-study in an accreditation mandate.