Rotary Board

Minutes

September 13, 2007

Present:Brad Botos, Angie Bright, Marcy Davis, Tom Friedman, Teri Hofer, Doug Ripley, Gary Welch

President Ripley called the meeting to order at 12:08 PM

Secretaries Report:

Marcy Davis presented the secretary’s report for August. Tom Friedman made a motion to accept the report, second by Gary Welch, Motion Carried Unanimously (MCU)

Treasurer’s Report:No report

Request for funds:

  • Project Fresh Start requested $1,000 which is consistent with past years that has been provided. Tom Friedman made a motion to provide the $1,000, second by Brad Botos, MCU
  • Rotary Rose Parade requested $3.00 per member which has not been supported in the past. Tom Friedman made a motion to deny the request, second by Brad Botos, MCU

Service Chair Reports:

Community Service:

  • District Simplified Grants are due at the end of September and it was suggested that we begin to think about next years opportunities because it would not be possible to complete the process by the end of this month
  • Xicotepec update – Marcy will let Jane Lamfers know that the club will sponsor up to 4 Interact students who have not gone before.
  • The ambulance request is still missing details so we will hold this until more information is available

Foundation:

  • The October 9, 2007 club meeting is Club Assembly and Doug “voluntold” Terri Hofer that she would be our speaker for the day to focus on the Foundation

Membership:

  • Bill Dennis submitted his resignation as he is moving to Florida. Gary Welch motioned to accept the resignation, second by Terri Hofer, MCU
  • Jan Globuschutz requested medical leave of absence back to the date of her injury. Tom Friedman motioned to approve the medial LOA, second by Brad Botos, MCU

Public Relations – No Report

Administration – No Report

Social:

  • Next event is the Boone Dinner Train on October 23rd – more information will follow

Programs – No Report

Old Business:

  • Briefly discussed the Xicotepec water project and agreed to wait on a decision until all the detail were available. The project is projected to take place in March of 2008 so we have time to make a decision and raise money should we choose this as a project
  • Doug Ripley reported that when he checked with the City of Ankeny, we have completely satisfied our financial commitment to the Band Shell
  • We discussed whether or not we were going to participate in the sound system for the band shell and it was not clear. Marcy will read through past minutes to see if we made a commitment. Doug Ripley pointed out that the Mayor’s Youth Council was supposed to sell bricks to help pay for the sound system but that also has not occurred

New Business:

  • Reach out and Read – no update
  • Leadership Seminar – Brad Botos, Cathy Spenceri and Gary Welch are attending, Angie Bright is checking her schedule to see if she is available
  • Dictionary project – waiting for final numbers and then will schedule distribution
  • Xicotepec 2008 – See above
  • District Governor Nomination – it was discussed that Gary Welch expressed interest in serving as District Governor and it would be a natural transition because he serves as an Assistant District Governor at this time. Brad Botos motioned to nominate Gary Welch as a District Governor pending club ratification at the 9/18/07 club meeting, second by Marcy Davis MCU. Marcy will prepare a Board Resolution for the club meeting 9/18/07
  • Doug presented the board with a committee structure (attached) and discussed changes to the structure. Highlighted members have been asked but have not necessarily responded or accepted. Changes include expanding the Summer Fest chair to a full committee to reduce loss of information and burnout, adding the Presidents Advisory Committee to assist the President when needed and adding an Audit Committee to enhance our current structure and oversight and provide for some familiarity if and when the Treasurer position changes. Marcy Davis motioned to accept the committee structure, second by Gary Welch, MCU
  • Brad Botos brought an issue of concern from the Interact Club. The club is interested in sponsoring an event at the school. Some of the ideas brought forward by members of the Interact club may be controversial. It was discussed that perhaps a Rotarian should be present at these meetings to provide guidance on possible events to make sure they match the Rotary goals and ideals. It would be more appropriate if the Interact club would choose non-controversial projects for their service projects as well as projects that are community minded. Doug Ripley will see if we can set up a sign up list for Rotarians to attend as it is two times every other Tuesday (7:00 AM and 3:00 PM).

Tom Friedman motioned to adjourn, second by Brad Botos, MCU

Meeting adjourned at 12:58 PM

Respectfully submitted,

Marcy Davis

Secretary

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