MINUTES
SASD EXECUTIVE BOARD MEETING
CONFERENCE CALL
Wednesday, October 4, 2017
President Frevik called the meeting to order at 2:05 pm
Executive Board Members Present: Nick Gottlob, Kevin Pickner, Debi Caskey, Trista Hedderman, Wendy Otheim, Kevin Nelson, Brad Seamer, Joel Jorgenson, Kym Johnston, Kathy Cleveland, Jill Thorngren and Jack Broome
Executive Board Members Absent: Ethan Dschaak, Joe Childs, and Melody Schopp,
Staff Present: Rob Monson, Executive Director and Kara Brandlee, Administrative Assistant
QUORUM ESTABLISHED
Motion: Agenda: Gottlob moved, seconded by Otheim to approve the agenda with the addition of 3.1 Revise Budget – under New Business. [carried unanimously]
Motion: Minutes: Seamer moved, seconded by Caskey that the August 9, 2017 SASD Executive Board meeting minutes be adopted. [carried unanimously]
Financial Report: Executive Director Monson asked if anyone had any questions or concerns regarding the SASD financial reports. Hearing none the following motion was made:
Motion: Financial Report: Cleveland moved, seconded by Nelson to accept the September and October 2017 financial reports. [carried unanimously]
UNFINISHED BUSINESS
SASD Policy Handbook: Executive Director Monson reported that a couple of years ago a subcommittee was formed to thoroughly go through the policy handbook. Out of that subcommittee a lot of cleanup and rewording was done.
The following motions were then made:
Motion: Conflict of Interest: Seamer moved, seconded by Caskey to insert a conflict of interest statement into the SASD Policy Handbook. [carried unanimously]
Motion: Policy Handbook: Heddermanmoved, seconded by Seamerto approve the SASD Policy Handbook. [carried unanimously]
NEW BUSINESS
SASD Budget: Kara stated that with the SASD Loan Program now completely in Quikbooks and moved into “accounts receivable”, asked the Board for a motion to delete “zz SASD Loan Program 2017-2018” and move the $10,000 that was budgeted into “Y SASD Loan Program”. This would not change the budget at all, it is more of a clean-up change.
Motion: SASD Budget: Heddermanmoved, seconded by Seamerto delete budget item “zz SASD Loan Program 2017-2018 and move the $10,000 that was budgeted to “Y SASD Loan Program”. [carried unanimously].
COMMUNICATIONS
President’s Remarks: President Frevik thanked Executive Director Monson for organizing the recent President/Vice President Retreat.
Parent Group Reports: Members gave brief updates on their respective parent groups..
SASD Update: Executive Director Monson updated the Executive Board on the following:
*SASD professional development activities.
*Reported on punitive damage coverage. Stated that would be expensive coverage for SASD to provide to membership and that few insurance companies offer this coverage.
*Technology update
*SASD bulk email problems
*Preschool Levels of Excellence online tool – Approximate cost to put this online is $8,000.00. Executive Director Monson and Kevin Nelson will travel to Fargo in the next few weeks to further discuss this with BPro.
*SASD Audit – Executive Director Monson reported that Kara spoke with Scott Currier at Currier, Palmer and Hoffert regarding SASD having an outside accounting firm conduct the yearly SASD audit rather than having the three business officials that conduct the audit each July. Mr. Currier stated that due to SASD being a small association and having a yearly budget of just under $400,000 he felt that what SASD is currently doing was more than adequate. Scott stated that most small offices do just as SASD is currently doing and have just in-house yearly audits.
ADJOURN: Motion: Jorgenson moved, secondedby Nelson to adjourn the meeting at 2: 27pm. [carried unanimously]
1