NOBBY STATE SCHOOL P & C GENERAL MEETING

Tuesday 17th November 2015

President Edmund Callanan opened the meeting at 3.15pm

Note: School Council elections are postponed due to nomination requirements (not all nominations received before 3rd November cut-off).

¬ Attendance: Matt Sheridan, Ted Callanan, Tim Youngberry, Wendy Noller, Belinda Naumann, Alicia Kiepe, Rose Hopper, Christine Nicholson, Robyn Bargh

¬ Apologies: Sue Breeze, Georgie Barwick, Vicki Green, Kathy Newman

¬ Minutes of the Previous General Meeting: The minutes of the meeting held Tuesday 20th October 2015 were handed out.

Business arising: Move GCBF and building update, OSHC, School Crossings, Uniforms, Fundraising Strategy update, Mango drive, Arts Extravaganza, EMP letter to general business. Move SSS to Principal report.

¬ Correspondence: Incoming and Outgoing as per attached list

¬ Treasurer’s Report: See attached

-  As per bank statement dated 31/10/15 bank balance is $9,468.84

-  As per bank statement dated 12/11/15 bank balance is $13,634.84

¬ Principals Report: Tim Youngberry presented his report

2015 Year 6 Books: An idea was brought forward that a photo book be presented to Year 6 students at end of year presentation night, instead of the parents purchasing a book and being reimbursed by the P&C (this was $35 per student in the past). Positive feedback was given for the photo book which P&C will put money towards. School to organise photo books.

Presentation night: Art will be displayed in the supper room.

GRG: The three guarantees were:-

1.  Yr. 3 and 5 students to achieve national minimum standard on Naplan reading- 83% achievement.

2.  All students in years 1-6 achieve minimum benchmark for PAT reading comprehension diagnostic test by the end of the year- 80% achievement.

3.  Prep students to be reading PM Level 5 by the end of the year- 90%

SSS: Application due on 27th November. Tim, Ted and David Jago have been finalising the application. Building plan and costing from Jeremy yet to be submitted.

Maintenence: Estimated figure for 2016 is $4500. Priorities are external painting of Junior building, junior room gutters cleaned and junior room gutter protection system installed.

School Council: Elections to be held December 1st.

2016 Staffing: Due to student numbers and space, staff are looking at:

Prep – One & Years 5-6 being held in the Junior Building with Kerry Morwood teaching.

Years 2 – 4 in the Senior room with Jill Field teaching.

Current programs will still run and senior camp will be as per existing- years 3-6 only.

Discussions were positive for the change which may only be for 12 months but will be reviewed on a yearly basis. LOTE will be French. The school is trying to opt out of the LOTE circuit but if the school remains in the circuit, then the hours may change. Talks around introduction of other languages that would be more beneficial were held. Students with a disability staffing allocations are still to be confirmed.

Finance: Cash at bank: $103 558 – as at 17/11/15

¬ General Business:

Arts Extravaganza: Alicia and Robyn to meet with NDHA to finalise details. Meal was proposed for 5pm to allow for an early night for younger students. As the time was not made aware to families that have already ordered meals it was considered too early to eat and would not allow for people that work in town enough time to arrive in time for the start, which may result in some orders being withdrawn. After discussions it was decided to open doors at 5.30 for a 6pm concert, meal at 6.45/7pm and presentation to follow. Hall table and chairs will be used and an eating area set up outside with gazebos if needed.

School Crossing: Pat Weir rang this afternoon – Ted will ring back.

GCBF: Updated letters of support from councillors are being received. Application due 30th November.

Fundraising Strategy:

Mango Drive: Order placed. Storm damage has affected crop, may result in not all orders being filled.

EMP: a letter has been drafted

OSHC: A very positive meeting was held with Tim, the executive committee and Kylie Brannelly from QCAN regarding outside school hours care. Kylie provided a wealth of knowledge which left all feeling that it is a good opportunity especially due to EMP restrictions. It appears that it will be a big ask for P&C in setting up, coordinator responsibilities and additional duties for the Treasurer to undertake the task of payroll. Discussions were held on whether to proceed with application process and it was decided to propose OSHC Monday – Thursday from 3-6pm. In addition, an EOI is to be sent home to Nobby families regarding afternoons they may utilise, an estimate on costing and rebates available. A position description will be put together and a budget drawn up. With regard to Treasurer Role – it was tabled that the extra workload might be a concern. Suggestions were that it become a paid position or enlist a second Treasurer for that specific role.

Foodworks: The school has received an invoice. School admin can account for all invoices and were wondering if it might be confused with the P&C account. It appears the P&C have a zero balance after confusion early in the year.

Felton Food Festival: Vicki was approached by FFF Tea & Coffee stall ladies to see if our P&C would be willing to make sandwiches for their stall and be paid for them. After taking into consideration the preparation time, cost of ingredients and what we would sell them for, it was unprofitable so said NAH!

P&C Laptop / Volunteer Grant: The school currently uses it, but is due for replacement on the schools asset replacement schedule due to age. Do we want to replace it on a school order for around $800? As current executive are happy using home computers, a suggestion was that one would be handy for OSHC Director. The volunteer grant is for items up to $5000. Items suggested are tuckshop, Chappy Matt breakfast, hot water system or zip mini boil, camera and laptop. Tim will talk with Sue and Chappy Matt as to what their needs are. This grant is due soon. Ted has offered to help write the grant.

Uniforms: Jackets have been ordered – delivery 2-3 weeks

2016 Camp: Ewan Maddock Dam (environmental outdoor education centre) was suggested for camp in 2016 for current enrolled 27 students. It would be 2 days / 3 nights. Activities include archery, ropes, kayak and zoo trip. If P&C contributed $2000 (as in 2015) cost would be $198 per child. As it is more than other years it was felt to ask families with multiple students about affordability.

NEXT MEETING: Tuesday 1st December 2015

MEETING CLOSED: 5.00pm