Minutes of the May 22, 2014 Meeting of the Board of Directors of the

Preserve At Vero Beach Homeowners’ Association, Inc. held at the offices

of the Salvation Army, 5th Street SW, Vero Beach, Florida.

1. Call to Order - Jim Haesche, President called the Meeting to Order at 6:30 PM.

2. Roll Call - Jim Haesche announced that Marilyn Dussault, Secretary, had resigned, and Jim conducted the Roll Call, to wit:

Present: Jim Haesche, President; Gary Scenti, Vice President; Joe McQuillan, Treasurer; Jack Turbitt, Tom Ammirato, and Janny Maiorca - Members At Large.

Absent: Marilyn Dussault (Resigned).

3. Quorum - Jim Haesche certified that a quorum was present; Meeting Notice and Agenda had been properly posted at each front entrance gate; and e-mail notices to all Association Members for whom the Manager’s Office had valid e-mail addresses had been delivered.

4. Approval of Prior Meeting’s Minutes - Jim Haesche called for approval of the Minutes of the April 29, 2014 Meeting of the Board. Approval could not be achieved as the Minutes were incomplete. The Minutes for the April 29, 2014 meeting will be compiled and sent out to the Board for review prior to the next Board meeting.

5. Treasurer’s Report - Jim Haesche called for the Treasurer’s Report. Joe McQuillan gave Treasurer’s Report, which is shown below.

6. Property Manager’s Report - Jim Haesche called for the Property Manager’s Report. Michael Barber delivered the Property Manager’s Report, a copy of which is shown below and made a material part [JH1]hereof.

  1. Committee Reports by Committee Chairs
  1. Welcoming Committee (Michael Howard)
  • One new neighbor - Neil Wilson at 310 24th St. SW (Phase One)
  • 20 new residents since April 2013
  1. Violations Committee (Michael Barber)
  • Approx. 42 notices of mold on fences and driveways were sent out last week
  1. ARB Committee (Cindy Turbitt) - nothing to report
  1. Common Grounds Improvement Committee (Michael Howard)
  • Waiting for the bid from “X-Treme” for a 2nd quote to clean up/thin out the entrance areas.
  • Waiting to hear from “J & J” about weed control in the shrub areas of our entrances.
  • Waiting for quote from “Superior” for torpedo grass removal from our 3 ponds.
  • Michael B. to get prices for 2 pallets of mulch, one for each gate.
  • Pond sod and aquatic plantsstill be evaluated

OLD BUSINESS

  1. WEBSITE-RESPONSIBILITIES (ENCOURAGE USE BY RESIDENTS)

Financial Reports and Long Range Improvements will be added to the Website

  1. GATES-TIMETABLE OF WEST GATE COMPLETION

To be completed by end of the week.

  1. NEW GATES MOTORS-DISCUSSION OF THREE NEW BIDS FOR EAST GATE

WEST GATE MOTORS-IS IT NECESSARY TO CHANGE THEM TO SAME AS EAST GATE

See Attached quotes

  1. RETENTION PONDS-PERIMETER OF PONDS BEAUTIFICATION PROJECT

Torpedo grass has not been addressed.

  1. WEST GATE LANDSCAPING

Discussed above under committee reports

  1. FISH STOCKING PROGRAM

It was approved unanimously by the Board to go ahead with the Fish Stocking Program

  1. STATUS OF GATE CRASHER RESIDENT NOTIFICATION-LETTER, RESPONSE?

A letter was sent out and waiting for response

NEW BUSINESS

  1. APPOINTMENT OF NEW DIRECTOR/SECRETARY - SEEKING INTERESTED RESIDENTS

Don Hillstrom volunteered to be Secretary and was accepted unanimously by the Board

  1. NEW ORGANIZATIONAL STRUCTURE OF BOARD AND MGMT COMPANY

ROLE OF KEYSTONE MGR.-BOARD MEMBERS-DECENTRALIZED APPROACH

  1. DIRECTORS AND OFFICERS INSURANCE-STATUS AND COVERAGES

Keystone to investigate $5M Umbrella Policy

  1. STATUS OF PAST YEARS’ LOAN FROM CAPITAL RESERVES

Board agreed to close this issue

  1. REPAYMENT TIMETABLE

Discussion of repayment of loan from reserve fund

  1. CAPITAL RESERVE –EXPENDITURES - SPECIFIC ITEMS VS. POOLED (NON SPECIFIC) ITEMS EXPENDITURES

Board still needs to discuss if Capital Reserves are defined as Pooled or Specific

  1. CLARIFICATION OF BUDGET ITEMS RELATING TO INFRASTRUCURE

ASSET REPLACEMENTS

Board discussed this item

  1. LEGAL COUNSEL REPRESENTATION-RETAINER VS. HOURLY

FINANCIAL IMPACT ON LINE ITEM BUDGET

Keystone to provide payment schedule per Attorney’s office.

OPEN FORUM-INTERESTED RESIDENTS (3 TO 5 MINUTE MAX/COMMENTS)

  1. Resident complained of dogs on their property causing urine stains on lawn. Board noted that there is an easement on properties and that a message would be released that advised dog owners to pick up after their dogs and restrain their dogs from encroaching on other people’s property so as not to be invasive.
  1. A Resident asked Keystone to investigate if Roberts’ Rules is mandatory to conduct Board meeting.
  1. A resident asked if there is anything that can be done to maintain the light poles within the association. Keystone took an action to contact FLP on this issue.

ADJOURNMENT

Respectfully submitted,

Don Hillstrom

Secretary

[JH1]I do not have a copy of the Mangers’s reprort. Michael Barber should provide this.