A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, JANUARY 10, 2012 AT 10:00 A.M.
PRESENT: Suellen Wilkinson, member, Warren Nash, member, Michael Hall
ALSO PRESENT:Mary Ann Prestigiacomo, City Controller, Fire Chief Matt Juliott, Scott Wood, Director of Plan Commission, Mickey Thompson, Street Commissioner, Joe Ham, Stormwater Director, Police Chief Sherry Knight
CALL TO ORDER:
Ms. Wilkinson called the meeting to order at 10:05 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
Item #1 - Frank Briner, Infrastructure System Inc re: Street Cut for working being done for IN-AMW on Culbertson.
Mr. Doug Stewart addressed the board regarding a water main project on Culbertson between Silver Street and Eleventh Streetand will be requesting a street cut permit for the project.
Mr. Thompson recommended that the board hold off on the permit.
Ms. Wilkinson explained that the board is going to review aResolution regarding street cuts later in the meeting.
Mr. Stewartrequested to be on agenda next week under old business.
Item #2 - Resolution Inventory of Assets
Ms. Wilkinson read the Inventory of Assets Resolution.
Mr. Nash recommended that if it is a vehicle, the name and driver’s license number of the person be required.
Mr. Mickey Thompson stated that they have dump trucks and salt trucks that no one person drives all of the time but they do have record of driver’s license numbers in their personnel files.
Ms. Prestigiacomo recommended that the lists be emailed to her. She also stated that there is a present list but it is not $2,500.00 or above and this will be a more comprehensive list.
Ms. Wilkinson asked that the list be updated based upon purchase orders.
Ms. Prestigiacomo requested that anytime a department head purchase anything over $2500.00 they would update their list and forward that to her. She also mentioned that it would be best if department heads could submit the list in Excel format.
Chief Juliott stated that it may take him a little longer than the 31st.
Ms. Wilkinson changed dateto February 14th for list to be due.
Mr. Nash moved that the Resolution be adopted with a due date of February 14th, Mr. Michael Hall seconded, all voted in favor.
Item #3 - Sherrie Homes re: New Albany Curb Ramps Improvements – Change Order #2
Ms. Sherrie Holmes explained that the order was changed to a reduced amount of $6,568.00. She stated that they have changed to paint instead of thermoplastic crosswalk due to the weather.
Mr. Rosenberger stated that it may come back later for the thermoplastic in a year or two.
Mr. Nash moved to approve, Mr. Hall seconded, all voted in favor.
Item #4 - Resolution for street excavations
Mr. Scott Woodstated that it will create a right-of-way management program for the city with regards to utility companies making patches after completing their work.
Mr. NashIs whether or not there is a flag person there while work is being done addressed?
Mr. Wood replied not currently.
Mr. Nash stated that there should be some uniformity regarding that.
Mr. Wood agreed and said that it will be addressed later.
Mr. Nash moved that the Resolution be adopted, Mr. Hall seconded, all voted.
Item #5 - Mark Bliss re: banner request for Bridal Show
Ms. Glotzbach stated that Mr. Bliss is requesting that the banner be displayed at Spring Street and Eighth Street from February 13th – February 27th for the 7th annual Bridal Show.
Mr. Nash moved to approve banner request, Mr. Hall seconded, all voted in favor.
OLD BUSINESS:
Item #1 - City Garage
COMMUNICATIONS - CITY OFFICIALS:
Mr. Rosenbarger stated that he wanted to make the board aware that they are doing a signal warrant analysis at Charlestown Road and Blackiston Boulevard. He added that the preliminary analysis shows that a signal is warranted there. He said that funding for the warrant analysis and installation of signal would be paid for by Redevelopment.
Ms. Wilkinson asked how long it would take to do the study.
Mr. Rosenberger stated that the warrant analysis is finished but now they have to look at interconnecting the signal with the other signals. He added that they are also doing the same at the State Street corridor but it has been held up because of the bridge.
COMMUNICATIONS – PUBLIC:
Mr. Todd Ebling was present to request a street cut permit to install a residential sewer at 2229 Willard Avenue.He added that the street cut would be in the alley between McDonald Avenue and Indiana Avenue.
Mr. Nash asked Mr. Thompson if he had a problem with it.
Mr. Thompson replied that he does not.
Mr. Nash moved to approve, Mr. Hall seconded, all voted in favor.
Mr. Nash asked who is responsible for the trash lined at the fence on Graybrook Lane.
Mr. Thompson replied that it is the Housing Authority and he usually calls them when it gets built up.
Mr. Nash said that it is built up now.
Mr. Thompson stated that he would contact them and he may have to contact the Parks Department as well.
Mr. Schellenberg,Jacobi, Toombs and Lanz addressed the board regarding the intersections at Old Vincennes Road and Woodmount Drive and Korb Avenue and Oriole Drive. He requested detailed accident data for the last three years to see how the accidents are occurring.
Chief Knight stated that she would get that information to him.
Mr. Schellenberg stated that after he gets that information, he will come back to the board. He also stated that they have a 2011 general contract with the city.
Ms. Prestigiacomo suggested that the contract be renewed yearly.
Mr. Schellenberg stated he could go ahead and draw up a new one for 2012.
Ms. Wilkinson asked Mr. Schellenberg to get the new contract to the City Clerk and she can distribute it to the board.
BIDS:
NONE
APPROVAL OF MINUTES:
NONE
ADJOURN:
There being no further business to discuss the meeting closed at 10:45 a.m.
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Suellen Wilkinson, PresidentVicki Glotzbach, City Clerk
1 Board of Works
January 10, 2012
All meetings are recorded and on file with the City Clerk’s Office