Present Status of the Site and the Condition of Houses
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A: Jo Star <>
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From: vinoth lal dharme <>
Date: Tue, 1 Jul 2008 00:23:12 -0700 (PDT)
To: <>
Subject: BOQ and other docs
--- On Tue, 7/1/08, vinoth lal dharme <> wrote:
From: vinoth lal dharme <>
Subject: Re: sorry
To: "Vivek Dharme" <>
Date: Tuesday, July 1, 2008, 12:21 AM
Technical Proposal
Understanding the background, opportunity
And Project worthiness
of
Permanent Shelter
for
the homeless
Families affected by tsunami of December 26th 2004
Proposed Housing Project
At Thirukkovil DS Division
Funded & Guided
With the blessings of
MR.FEDERICO STELLA
MR. GIOVANNI STELLA
At
Gordon House
Barrow Street
Dublin 4 Ireland
Introduction
First we wish to place on record our sincere appreciation and honour to Mr.Federico Stella and Mr. Giovanni Stella for the kindness and the quality of giving exposed at the hour of need by the presence to provide shelter to the homeless.
It gives us great pleasure to team up with you in this meaningful event and submit this technical proposal covering the relevant aspects to complete and hand over the half built houses to the tsunami victims to restart their worthy living and transition from disaster to development, both physically and psychologically.
Our approach towards this development is not the concern one would have with regard to building construction with a minimum of 30% profit margin or to be opportunistic capitalizing on an emergency relief effort for refugees. In fact we are looking forward to give the best we could give with the assistant rendered by your enterprising contribution to provide with a better shelter for some would have had before the devastations.
We are optimistic that the project will be completed within a fixed budget to bring these houses to a condition that the beneficiaries could occupy.
It is also assumed that this benefiting community will be satisfied and will accept the fact that they all are in the similar conditions today and are been driven to a better tomorrow by this project.
We are forwarding in this proposal with the following information for your decision.
- Present status of the site and the condition of houses
- the cost to complete them in summarized form
- other related activities and concerns in this kind of a development
- the area of responsibility
- Our Objective- planned achievements
- Implementation plans
- Our capacity in handling this project.
- The general concept of our team in brief.
Present status of the site and the condition of houses
Construction works
The substructure of the house and basic masonry works of all 30 houses have been completed by the previous work force. Roofs of all houses, The Doors and Windows, Door and Window Frames, Septic Tank and Toilets, Floor Concreting and Painting, Plaster work, Basic electrical Wiring and at least two common wells have to be completed to hand over the houses to facilitate minimum conditions for beneficiaries to occupy them.
Our Observations revealed that wall plaster works of two houses have been started and completed. It is also evident that roofs of these two houses had been fabricated but now they are removed /destroyed by unknown forces.-.
Four houses out of thirty houses have to be completely constructed as the walls of these houses are totally destroyed - could be attributed to natural / artificial interventions.
Polish Humanitarian organization has contributed a tube well and this could be cleaned and utilized when constructions commence.
Our Team was fortunate to obtain the appointment from the head of the local government authority who explained prevailing social conditions of the area. The area is totally cleared and controlled by the government and community affected by the long standing conflict and the tsunami are recovering from disaster. Main stream electricity, water supply schemes for the resettled families are been provided by the government. The Divisional Secretary of the Area is ready to provide necessary support for the works when started He will also provide the names and members of the families who will be benefited from the project.
Cost to complete the houses
The unit of house has been designed to be constructed with block masonry, fully plastered, Asbestos roofing with, Main entrance doors in Solid wood and others in Plywood, Toilets with Bathroom and squatting Pans, Glazed Windows, Individual septic tanks, Water, electricity, painting and fixing of all door window accessories and locks.
Please refer the attached summary of the scope of work to be carried out and the cost.
Inflation of our country is always double digit and we have planned to complete the works within three months to avoid difficulties due to possible price increases.
The cost of material in 2005 has increased by 200% in some cases.
Other related activities and concerns in this kind of a development
Other Administrative costs and infrastructure developments such as Roads, Common Water Supply, Main stream Electricity through the National Electricity Board, Cost of Main water lines from National Water Board, assistance for health and medical care for children, educational needs, psychosocial consultancy workshops, livelihood support will be coordinated by the Divisional Secretary’s office.
Responsibilities
Creating awareness amongst the beneficiaries, obtaining their acceptance, coordinating and introduction of the program to the local authorities and assistance shall be areas of responsibility of the local Government authority and a member of our team.
All detail and structural inputs, civil works, site supervision, labour mobilizing, purchasing of goods and services, logistics during construction, wages for skilled and unskilled labour will be technically coordinated by our team.
Objective
To provide homes to the beneficiaries with all basic amenities with quality construction and fast development with infrastructure required for healthy living and creating a sense of belonging of their own new village.
The secondary objective is to mobilize the affected people – the members of beneficiary families during the construction works by obtaining their participation for skilled and unskilled labour, thus providing a livelihood package for many of them, hands on experience for the other and most importantly as a therapy of making their hands and minds work which will eliminate the trauma to a great extent.
Implementation
Operational setup phase
Our team will launch all activities within 72 hours of agreement for investment with the critical tools needed to start works immediately.
Quick establishment of detailed and tangible development proposal that produces the targeted objectives, procedures to accomplish all logistical tasks necessary to support the operational set up, determination of roles and responsibilities and the accountability, delegation of authorities and the key elements of monitoring, safety and evaluations and building of capacities with required office infrastructure, mobility and transparency levels to be maintained will be our prime concerns.
We will accomplish the pre deployment activities listed above within the required time frame (usually 72 hours). The operational set up team is ready to deploy for the project activities on the third day after contract award.
Please refer the activity plan.
Demonstrated Capability to quickly establish, maintain and accomplish tasks within time frame in similar settings
Personnel Qualifications and experience.
We have selected an exceptionally well qualified team for implementation of the proposal.
Mr.Surrendra Wijeratne brings to the team demonstrated team leadership and project management skills in the construction and development environment; A thorough understanding of procedures for project management, a strong record of managerial experience. Since 1988 Mr. Wijeratne has served as an executive to the Largest retail, manufacturing and Marketing Organization in the country in the areas of Distribution Warehousing ,Inventory and material Management Imports and local purchasing, Marketing, Field Sales and Administration, Crisis management, lease asset and human resource Management and since 1996 in the capacity of Coordinator for 27 projects in Sri Lanka funded by the German Technical cooperation covering a varied field of activities including livelihood developments, agricultural projects, coast conservation National Water systems, and rehabilitation and development of Northern Schools of the country.
The most recent and the greatest achievement for him is the construction of 100 houses in different locations within just 57 days ( targeted for 60 days) for the US Agency for international Development OTI Program in Sri Lanka followed by another 83 houses constructed in next sixty days achieving a total of 183 houses in just 120 days.
Mr. S. Jemettakan is a qualified technical coordinator who will be one of the site coordinators and carries with him a experience in Construction of domestic and commercial buildings for over five years and is a member of the implementing youth volunteer team who were in charge of the Hundred houses project funded by USAID in 2003.
Mr. Milroy Prera is an experienced building contractor engaged in civil construction, in the area of mass scale buildings religious buildings and domestic units and is familiar with all local regulations and standards for construction.
Mr. Vinoth Lal Dharme is the second site coordinator who will be in charge for coordination with local authorities and the beneficiary community. He is also a member of the volunteer team in 100 houses program. He is an experienced field coordinator who has been service in projects funded by the USAID in the South/North East area of the country in rendering assistance to the Tsunami affected communities. His main area of concern will be logistics related to the programs mobilizing local communities and development of the supply chains and coordination with all local authorities and maintaining the uninterrupted information flow between the community, authorities, suppliers and site engineers.
.
Should you have any questions or clarifications please do not hesitate to contact us
Very truly,
Surrendra Wijeratne
Team Leader
Fax Transmission: No 067 2265056
July 1st 2008 Program Coordinator
Stella Homes
16-01, De Fonseka Place
Colombo 05
Mr.V. Alagarathnam
Divbisional Secrtary
Thirukkovil
Dear Sir,
RE: COMPLETION OF CONSTRUCTION WORKS OF 30 HOUSES
Further to the discussion we held at your office on the 5th of June 2008, regarding the subject we wish to inform you the following.
As explained to you at the meeting these houses have been half build and due to unknown reasons the works had stopped. Further with the death of Donor, Mr. Federicio Stella the activities had not been monitored by anyone. Now the son of Late Mr. Stella is in charge of funding and monitoring project until completion of all activities.
At the last meeting we agreed to obtain and table available information pertaining to the land ownership.
The coordinator of Mr. Giovanni Stella ( Son of Mr. Stella ) has informed us that the late Minister Mr.Jayapalan had coordinated the allocation of land for these houses and the land is said to be owned by one of the relatives of late Minister. They are in the process of obtaining the necessary documents / a letter of consent to donate the lands to respective beneficiaries.
Due to the instability of market prices and inflation of prices of construction material we are starting from preliminary works by third week of July 2008 and completing these houses with a tentative activity plan of 3 months to avoid the cost implications and further damages to this half build houses.
We are also in the process of coordinating with UN and other organizations to provide any psycho social assistance to the occupants and will keep you informed on progress.
We wish to meet you within next two weeks with prior appointment with further information and our Team Members Information before starting work.
Thank you for your valued cooperation.
Very Truly,
Surrendra Wijratne
Program Coordinator Contact: 0777 756781/ 0112 599323/ 0114 850089.
BOQ FOR THE COMPLETION OF PROPOSED HOUSES
FOR , ……………………………………………………………….. / TSUNAMI VICTIMS
AT THIRUKKOVIL DS DIVISION
DONATED BY Mr.FEDERICIO STELLA / REF GW/C/08
NO. / scope of work / QUANTITY / VALUE / TOTAL COST/HOUSE (RP)
UNIT / FREQUENCY / RATE / TOTAL
I / PRELIMINARIES
1 / Clearing Site & Levelling / Item / Sum / 50000 / 50000
& Setting Out
2 / Prelimineries Including errecting of / Item / Sum / 250000 / 250000
temporary Shelter & providing
services for Labour force - including water
temporary toilet facilities, water for construction
work, equiupment, machinery, first aid,
power, communication for project etc etc
Subtotal / 300000 / 300,000.00
II / SUBSTRUCTURE
1 / Excavation and laying of foundation / houses / 30 / 0 / 0
according to detailed drawings of all 30 houses
have been completed
2 / Since 4 houses are to re done from the
foundation height a DPC layer to be done for
said houses / houses / 4 / 8000 / 32000
Subtotal / 32000 / 32,000.00
III / SUPERSTRUCTURE
1 / Roof work
Construction of roof in asbestos sheets
heat resistant foil in class one timber
including, material, labour and accssoris / houses / 30 / 200000 / 6000000
2 / Windows and Doors in Class I Timber
including frames, fittings and paint
suitable for the area, totaling to only 130
square feet in openings as detailed in drawings
price includes material and labour / houses / 30 / 91000 / 2730000
3 / Plaster Works for walls , amounting to
2734 square ft in each house with smooth sand / houses / 30 / 71220 / 2136600
price includes matrial and labour
4 / Floor work - cement rendring with single
coloured cement to the total floor area
totaling to 620 square feet in each house / houses / 30 / 30000 / 900000
5 / Paint Works for external and internal walls
all houses in one colour price inludes
matrial and labour / houses / 30 / 25000 / 750000
6 / Electrical layouts with basic outlets switches
and lights including a circuit breaker price
includes, material and labour / houses / 30 / 20000 / 600000
7 / Septick tank for each house
and a squatting pan for each house and outlet
horse, hume pipe to comnplete the toilet / houses / 30 / 20000 / 600000
8
Subtotal / 13716600 / 13,716,600.00
ADDITIONAL WORKS
1 / Cement block works in block masonry
in 1:5 cement sand mix in 4 houses damaged
by unknown factors - all walls are to be / houses / 4 / 180000 / 720000
reconstructed in these four houses
2 / extending the walls upto roof height / houses / 26 / 18000 / 468000
in other houses to reach correct roof height
Subtotal / 1188000 / 1,188,000.00
IX
1 / Contingency / 5% / total / 745580
Transport of goods, matrial and logistical
expenses
Subtotal / 745580 / 745,580.00
Grand Total / 15,982,180.00
From: vinoth lal dharme <>
Date: Wed, 9 Jul 2008 05:20:12 -0700 (PDT)
To: <>
Subject: Revised Thrikkovil
July 9th 2008
ATTENTION : JIMMY / GIOVANNI STELLA
FROM : SURRENDRA – GOODWOOD -Team Leader
SUBJECT : Completing Thirukkovil Tsunami Houses –
Further to our previous correspondence and discussions we wish to inform you on the following.
We will complete 23 houses at a minimum price of Local Rupees 8 million with the following changes from our previous offer.
Changes –
1.The total houses to be completed -23 nos from 30 houses.
2. The ceiling for houses will be excluded
3. We have excluded the pavement around the house
4. Finishes for Door windows will be normal enamel paint instead of Spray Painting Finish.
These changes will not affect the functional value of the houses.
The price offered is on prevailing market prices of hardware and for urgent commencement of work with a plan for purchasing all material as soon as possible to control the price increases and its affect on site works.
Look forward to your quick response.
Thank you,
Very truly,
Surrendra Wijeratne.
- Surendra Wijerathne 24/8/2008
- Dear Gio,
Hope you have reached home safe and you are in good health.
I heard from Vinoth that you are satisfied with our plans, thanks for that and we will keep up to our word.
I am writing this note as the first progress report to keep you informed on the latest situation with regard to the Houses.
1. Actions after meetingts we held with Divisional Secretaries office at Thirukkovil - Mr. Alagarathnam and the colonosation officer - Ms. Lochini and at Ampara District Secretaries office with Mr. Muzamil - Assistant commissioner Lands.
- I prepared the minutes of the meeting and faxed to DS office requesting them to proceed with the selection of beneficiaries according to the criteria we tabled.
- Mr. Alagarathnam called back and was happy to start on selection and we are trying our level best to send the names list with Jimmy.
- During the telephone conversation I had with DS Office they are ready to assist us in visiting the families that they listed and we will look into the background of those named families and forward you the details.
- Signage for the construction site - We will use the Name as
" Stella Homes"
Nehrupuram
Thirukkovil with Our Team Logo All lettering in Orange Colour on a white flag.
We will send you a photograph once we complete that flag - in next progress report.
2. Meeting Jimmy and Myself had with Prasudi who started construction works previously.
- We received all information with regard to the background of construction work and the LAND TRANSFER - How it was done before and the progress made.
- Mr. Prasudi informed that they had very little to do on demarcating land for the houses because at that time - immeadiately after tsunami it was the DS Office who was in charge and that they were advised and supported by the Late Minister - Mr. Nehru in using this land for tsunami houses. Basically the Authorities - at that time - soon after the tsunami invited many organisations for support and they provided the locations to built houses.
- The full story was detailed to us by Mr. Prasudi. - This Land was donated by Late Mr. Kannan to the poor people through Late Minister Mr. Nehru who had with the local authority and late Divisional Secretary selected 44 families and blocked to build houses for this poor families.After Tsunami the extent of the block was redyced and 30 blocks were given to build the houses with the kind donation Your Father. At that time Mr Nehru coordinated the land registration with Local Authorities and the plan has been to build these 30 houses for Tsunami Victims and when the other 44 families are also provided with assistance the site becomes a village of 74 families. Mr. Nehru had been Coordinating the activity with local authorities to provide seperate documents for beneficiaries on the condition that they will occupy the new houses and start life here.There had been a community leader appointed from the 44 beneficiary families who helped the construction work and local labour work . - His name is Mr. Sathasivam. According to Prasudi a copy of the said name list should be with him and he is still at Thirukkovil - We received information including telephone Number.The Land was surveyed,blocked and drawn by Mr. Kannadasan of Karathivu - we received his details - telephone Numers and whereabouts.In late 2005 and early 2006 Minister and the Divisional Secretary was Shot dead by terrorist groups. The Ceasefire Agreement between the Government and LTTE was put aside. with these socio political uncertainity the selected 44 families did not have enough security to resettle in the location and nor did the tsunami victims. As we were advised by the Asst Commissioner of Lands - documents detailing the confirmed name list or the background information and acceptance from the selected beneficiary families were not sent to Provincial Land commision. - Simply - there are no people or information to demarcate and tranfer land - therefore the land is still ready to be given to people if the name list - schedule and beneficiary information is sent.
Now Mr. Nehrus son is the Minister who lives at Ministers Quarters in Colombo - Mr. Prasudi gave his address and Telephone Number so that we could contact him directly for any assistance.