A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, JANUARY 31, 2017 AT 10:00 A.M.
PRESENT: Mickey Thompson, member, Cheryl Cotner-Bailey, member, andWarren V. Nash, president.
OTHERS PRESENT: Fire Chief Juliot, Fire Marshal Koehler, Police Chief Bailey,Assistant Police Chief Fudge, Larry Summers, Chris Gardner, Linda Moeller, Sydney Main, David Hall, Bryan Slade, Jessica Campbell, Tonya, Alicia Meredith, Courtney Lewis, Mike Hall, David Brewer, David Duggins and Vicki Glotzbach
CALL TO ORDER:
Mr. Nash called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
- KeneciaKinler with AT&T re: Solicitor’s permit
Not Present.
- Vectren re: Cut permit for 1637 E. Market St. (14286159) – street cut
Mr. Thompson stated that he got the locate for this one but the alley was just paved so he would like to take it under advisement.
Mr. Thompson moved to take this item under advisement, Mrs. Cotner-Bailey second, motion carries.
COMMUNICATIONS – PUBLIC:
Derek Misch presented a ramp closure map with detours for Brown Station Way to Providence Way and explained that they would need to close it for a couple of days but it would be open at night. He added that this plan has also been sent to the City of Clarksville.
Mrs. Cotner-Bailey asked when they wanted to do the work.
Mr. Misch replied Thursday and Friday.
Mr. Thompson asked if he could get signs out today.
Mr. Misch replied yes.
Mrs. Cotner-Bailey asked what hours it would be closed.
Mr. Mish stated 8:00 a.m. – 5:00 p.m.
Mr. Nash asked if he is closing Brown Station Way and Providence Way or just the ramp.
Mr. Misch stated that it will be the ramp only.
Mr. Thompson asked that they could wait until 9:00 a.m. to get through morning traffic.
Mrs. Cotner-Bailey moved to approve ramp closure on Thursday and Friday from 9:00 a.m. to 5:00 p.m., Mr. Thompson second, motion carries.
Paige Thomas, Dave O’Marra, presented a cut request for249 Clay Street (hydrant replacement) 6’X6’ street cut, 2113 & 2117 Culbertson Avenue (service replacement) 5’X6’ street cut and 5’X5’ sidewalk cut, 2632 Grantline Road (service installation) 6’X3’ street cut and 6 lineal feet of concrete curb, 33 East 3rd Street (service replacement) 6’X4’ street cut.
Mr. Thompson asked if they are going to have to close the road for any of these. .
Ms. Thomas replied no.
Mr. Thompson moved to approve, Mrs. Cotner-Bailey second, motion carries.
Carolyn Morgan stated that she has spoken with Mr. Thompson before about the driveways that were torn up with the city put in a new street. She said that a gentleman from the city came out and marked everything that was going to be repaired but they only took care of about 6 that were close to the entrance.
Mr. Thompson stated that he was an inspector for the city and he marked the ones that he felt needed repaired but it wasn’t their intention to replace all of the sidewalks. He explained that he spoke with the street department and they are looking at taking care of some of the sections of sidewalks that were marked and some of the driveways.
Mr. Nash asked if he knew if hers was included.
Mr. Thompson replied yes and explained that is why she contacted the city. He stated that he has her information and he is working with the street department on this project so he will let her know what they come up with.
Janice Tarter, 1510 Shelby Place, stated that there used to be a “No Trucks” sign on both ends of her street but they did some pole work and only put one sign back up. She requested that a sign be put up at the 15th Street end.
Mr. Thompson stated that he would look into it and added that they would want something on 15th Street toinstruct the truck traffic not to turn.
Mrs. Cotner-Bailey moved to approve a “No Trucks” sign subject to review by Mr. Thompson, Mr. Thompson second, motion carries.
Adrian Schmetzerstated that she wanted to make the board aware of the water problem on 8th Street. She explained that it was fixed for a while but after the last crew went out and drove trucks on the ditch it is back to the way it was. She stated that he water is coming from the right side and going under the road.
Mr. Gardner stated that they made repairs in that area but it wasn’t the construction vehicles that tore the yard up. He explained that people run off the road in the area from speeding and high traffic but they will go back out and regrade that area and the street department might have a couple of patches that they can coordinate with them on.
Ms. Schmetzerstated that an engineer out there to find out exactly where the water is going under the road.
Mr. Gardner explained that there isn’t any water going under the roadway. He stated that the engineer has looked at it in the past and it is ponding from the road ruts.
Nathan Gaskill, Milestone Contractors, updated the board on the Greenway Project and stated that they will start mobilization on the boardwalk project on Water Street on the February 6 which will include the installation of the substructure. He explained that it will take about 6 weeks and then they will come in and finished the roadways.
Mr. Summers stated that when they are driving the piles it can be a noisy so he wanted the board to be aware in case they get any questions or complaints.
Mr. Nash asked if it will only be during day time hours.
Mr. Gaskillreplied yes and stated that it would be from 8:00 a.m. to 5:00 p.m.
Mrs. Cotner-Bailey asked how long the noise will go on.
Mr. Gaskillreplied six weeks.
Mrs. Cotner-Bailey asked if the area residents could be notified.
Mr. Summers stated that they are sending out a press release today.
OLD BUSINESS:
- Handicap Parking 2308 East Market for Veteran
Police Chief Bailey stated that they took a look at that yesterday and they don’t believe it will pose any parking issues. He recommended approval.
Mr. Thompson stated that the form does say that a placard is sufficientso he wouldn’t need to get a handicap license plate.
Mrs. Cotner-Bailey moved to approve, Mr. Thompson second, motion carries.
TABLED ITEMS:
COMMUNICATIONS - CITY OFFICIALS:
- David Duggins re: Contract for additional WiFi locations
Mr. Duggins stated thatthis is a contract for work that they had done to install the WiFi downtown. He explained that they were under budget so they were able to add four new locations at Silver Street Park (indoor and outdoor), River Run Water Park (outdoor), Anderson Park and Billy Herman Fields. He stated that the total project with monitoring is $63,442.72 and 95% of that is the set up.
Mrs. Cotner-Bailey moved to approve, Mr. Thompson second, motion carries.
- Courtney Lewis re: Event permit request:
- New Albany Parks & Recreation – Touch a Truck
Ms. Lewis presented a request from New Albany Park & Recreation to use 4th Street between Spring and Market for Saturday, May 13thfor their Touch a Truck event. She explained thatset up would begin at 8:00 a.m. and tear down would be at 1:00 p.m.
- NA Riverstage Productions - Sister Act & Footloose
Ms. Lewispresented a request from Riverstage Productions to use the amphitheater from June 14-26 for Sister Act and from July 8-24 for Footloose. She explained that the request also includes their rehearsal time and set building as well as the performances.
Mr. Thompson asked if the boat ramp needs to be closed.
Ms. Lewis replied no.
- Young Democrats 5K
Ms. Lewis presented a request for the Young Democrats to use Bicentennial Park on April 15 for a Joe Biden themed 5K even. She stated that set up will begin by 6:00 a.m. and tear down will be done by 12:00 p.m.
Mr. Nash asked about the route.
Ms. Lewis stated that it will be on the sidewalk starting and ending at the park and will include Pearl, Market and Spring.
Ms. Cotner-Bailey asked how many people will attend.
Ms. Lewis stated probably about 100.
Mrs. Cotner-Bailey moved to approve the event requests, Mr. Thompson second, motion carries.
Mrs. Moeller presented the bank reconciliations for December and asked that they be entered into the record.
Mr. Thompsonstated that he would like to recognize a special individual who grew up in the city and had committed his life to serving the City of New Albany. He wished Mr. Warren Nash a very Happy Birthday!
APPOINTMENTS:
BIDS:
CLAIMS:
APPROVAL OF MINUTES:
Mr. Thompson moved to approve the Regular Meeting Minutes for January 24, 2017, Mr. Nash second, motion carries.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:35 a.m.
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Warren V. Nash, President Vicki Glotzbach,City Clerk
1 Board of Works January 31, 2017
All meetings are recorded and on file with the City Clerk’s Office