Port of Ridgefield

Regular Meeting Minutes

October 10, 2012

Present:Joe MelroyScott HughesBruce Wiseman

Jennifer KingJeanette LudkaBrent Grening

Wonder BaldwinLaurie OlinSandra Day

Betty T.Randy MuellerGary Adkins

Rhidian MorganLee WellsJosh Elliott

Ron Onslow

1. CALL TO ORDER:

At 8:00am Chair Joe Melroy called the Port of Ridgefield Commission meeting to order.

2. PLEDGE OF ALLEGIANCE:

Gary Adkins was asked to lead the Pledge of Allegiance.

3. APPROVAL OF THE AGENDA AND MINUTES:

Commissioner Bruce Wiseman made a motion to approve the minutes for the September 26, 2012 regular meeting. Commissioner Scott Hughes seconded the motion. The motion was carried.

4. CORRESPONDENCE:

Chair Melroy received a “thank-you” note from Tim Shell from the Ridgefield Foundation.

5. CALL FOR PUBLIC COMMENT:

None

6. FINANCE REPORT:

Payment of the Bills: Commissioner Hughes reviewed the bills for the month (with the exception of the Ridgefield Hardware Invoice) found them to be properly prepared, and made a motion to pay the bills. Commissioner Bruce Wiseman, who reviewed the Ridgefield Hardware invoice, seconded the motion. The motion was carried. The bills totaled $464,198.60 for the month of October.

7. OLD BUSINESS:

Interim Action Update – Jennifer King from Maul Foster and Alongi stated the site is currently 50% capped with fill material. The stormwater system is set and the outfalls have been rerouted with most catch basins in place. She stated the project may run into the first week of November.

In terms of signage, Laurie Olin stated the Port has appropriate signage posted over the site validating the project’s end date.

8. NEW BUSINESS:

Brent Grening explained the original loan agreement between the Port of Ridgefield and the Washington State Department of Ecology for the remediation project.

Resolution 2012-254 – A Resolution Approving and Accepting an Agreement with the State of Washington, Department of Ecology to Repay Loan Funds Used to Fund the PWT Environmental Remediation Project - This resolution explains the terms of the repayment schedule for the Port and authorizing the Chief Executive Officer to sign the loan agreement with the Washington State Department of Ecology.

Brent explained that the State of Washington Department of Ecology has offered to combine five previous loans (including loans numbered L0200001, L0400002, L0600001, L0800002, and L1000001) made to the Port of Ridgefield, into a new, single Loan Agreement No. L1300009 to the Port of Ridgefield replacing the previous loans. The Loan Agreement No. L130009 sets the loan amount at Two Million Nine Hundred Fifty Thousand Two Hundred Twenty-One Dollars and no cents ($2,950,221.00). The loan term is July 1, 2001, to July 1, 2064. The terms and repayment schedule are semi-annual payments of $18,439.00 per year for 45 years beginning July 1, 2020, bearing no interest (0%) with a final balloon payment due July 1, 2064, of One Million Three Hundred Twenty-Seven Thousand Five Hundred Ninety-Nine Dollars and no cents ($1,327,599.00).

Commissioner Wiseman made a motion to approve the resolution. Commissioner Hughes seconded the motion. The motion was carried.

Resolution 2012-255 – A Resolution Approving and Accepting Amendment No. 1 to Department of Ecology Remedial Action Loan Agreement No. L1200004 Between State of Washington Department of Ecology and Port of Ridgefield, Setting Forth the Loan Repayment Terms and Schedule for Funds Used to Fund the PWT Environmental Remediation Project – This resolution explains the repayment to Amendment No. 1 of the open loan agreement, which is the current grant the Port has for the project. This resolution also authorizes the Chief Executive Officer to sign the agreement.

Brent explained that the State of Washington Department of Ecology has offered to amend Ecology Loan No. L1200004 dated July 1, 2011, with Amendment No. 1 to Department of Ecology remedial action loan agreement no. l1200004 between the State of Washington Department of Ecology and Port of Ridgefield. The Port of Ridgefield has previously approved and accepted a loan from the Department of Ecology, for One Million Dollars and no cents ($1,000,000.00), and Amendment No. 1 sets forth the final loan terms and repayment schedule as: zero percent interest, with semi-annual payments of $6,250 per year for 44 years beginning July 1, 2021, with a final balloon payment of Four Hundred Sixty Two Thousand Five Hundred Dollars and no cents ($462,500.00) due July 1, 2064.

Commissioner Wiseman made a motion to approve this resolution. Commissioner Hughes seconded the motion. The motion was carried.

Brent stated having these resolutions allows the Port to move forward in developing the site and building revenue.

WPPA 2012 Annual Meeting – November 28 -30: The annual meeting is held at the Renaissance Hotel in Seattle. Brent, Randy and the commission plans to attend.

Commission Meeting – November 28: This meeting is cancelled due to the conflict date of the WPPA annual meeting.

9. CALL FOR PUBLIC COMMENT:

Councilman Lee Wells made a correction regarding his announcement in the September 26 minutes. The correction is John Main was a former member of the Ridgefield planning commission; he is now a member of the Ridgefield city council. The commission accepted this change; Wonder Baldwin will make the change to the minutes and process.

Mayor Ron Onslow reminded everyone of the City of Ridgefield Sewer Open House that is scheduled for tomorrow at 6:00pm.

Rhidian Morgan will ensure the Port is on the e-mail listing for Pacific Power to receive information regarding the Lewis River.

Today is the Clark County Commission Workshop for the water trail plan, Mayor Onslow and Randy Mueller plan to attend.

10. ADJOURNMENT:

The meeting adjourned at 8:55am with no further business or public comments. The next regular Commission meeting is scheduled for Wednesday, October 24, 2012 at 3:00pm. The meeting will be held at the Port of Ridgefield office in the downstairs conference room, located at 111 West Division Street in Ridgefield.

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Scott HughesD. Joe Melroy

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R. Bruce Wiseman

Respectfully submitted by

Wonder Baldwin

Administrative Assistant

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