Present:HH, GC, YS, MC, HC, GL, AC, KA, MK(Gcccllr), Smcl

Minutes 11.10.11

Present:HH, GC, YS, MC, HC, GL, AC, KA, MK(GCCCllr), SMcL

Apologies:AWh, RG

CC:RB, IG, MK, AWa, PG, AG, TM, WO’R (GCC councillors)

Meeting Date & Location: Tues 11th Oct 2011 6.30pm – Conference Room

Next Meeting Date & Location:Wed 30th Nov 2011 6.30pm – Conference Room

Previous MinutesProposed:

Seconded:

All updates from previous minutes are in blue text.

Actions may be moved between sections in minutes depending on which actions are included in future agendas.

Correspondence – not discussed at meeting – emailed directly to members
Action Item / Status
Free Events in SW Glasgow / Email from Storytelling Centre circulated to Parent Council and school staff on 05.10.11
SPTC e-update / Email with details of SPTC Annual Conference circulated to Parent Council and school staff on 29.09.11
Backchat 122 / Email from SPTC with electronic version of newsletter circulated to Parent Council and school staff on 16.09.11
National Parents' Conference / Email advertising Conference circulated to Parent Council and school staff on 14.09.11
Jewellery Class @ Storytelling Centre / Email received from AC and forwarded to Parent Council on 08/09/11
Doors Open Day @ Newark castle with Storytelling centre / Email circulated to Parent Council and school staff on 06.09.11
School Capacity / Mail confirming meeting to be scheduled sent to Parent Council members (06.09.11). Points to be raised to be sent to secretary.
Financial Update
Action Item / Resp /

Status

Current Status / SMcL / No change from previous meeting.
Current balance in account is £2007.55 but awaiting invoices for sales of school ties and manual uniform sales.
Awaiting confirmation of commission to be received for internet sales – outstanding action to donate 50% of commission to school for purchase of 2nd level of ‘Active Mathematics’ resource.
£600 allocated at AGM to purchase additional microphones
Agenda Items
Action Item / Resp /

Status

1. Shoppers' Night / MC/ HH / MC attended meeting to update Parent Council on Shoppers' Night that was being planned by school instead of Winter Fayre as this year's pre-Christmas Fundraiser.
To be held on 10.11.11 7-9pm. Tickets to be £2.50 including refreshments. Creche for school age children to be provided by school staff.
License has been applied for to allow wine to be offered – MK to check application has been received.
Total of 19 stalls anticipated
HC suggested that school should sell personalised tea towels at stall. Not enough time to get towels made for shoppers night but could arrange to get samples available and take orders. Due to school roll it would be impossible to get picture of all pupils on single tea towel – 2 to be produced P1-3 & P4-7. Price etc still to be decided.
Samples of towels produced by Linthaugh Nursery available but these only have 70 images on them so not representative of expected product.
KA received communication for alternative supplier – will pass info to school.
2. School Capacity / N/A - update
GC / Meeting held in school on 20.09.11 between representatives of GCC, School Management Team and representatives of other establishments in campus.
Proposal that has been agreed is that Early Years Centre is to be relocated – location has still to be confirmed but more than likely to take place at end of this school session.
Space currently taken by Early Years Centre to be used by school and building to be extended so that school will have a further 4 classrooms and 3 GP rooms.
For information, HH shared project school rolls for next 2 sessions: 2012/2013 – 491; 2013/2014 – 511. These rolls define timescale within which extension work has be be completed
Update to be included in next Parent Council Newsletter (Jan) which is given to all pupils to take home.
3. School Uniform Ordering / School
Uniform Committee
GC / HH expressed desire to retain stock of school uniform items in school – space to be made available for storage .
Uniform items to be sold at school on a regular basis but details of this to be finalised by unifom committee.KA to renegotiate prices with suppliers.
It was brought to attention of KA that previous supplier in Paisley was selling uniform items without authorisation of PC. This is depriving school of valuable income stream so GC to contact to ask them to refrain from selling uniform items. Letter drafted but not sent due to proposed change in selling regime.
4. Hallowe'en Parties / N/A
GC
GC
SMcL / Ticket price increased from £1.50 to £2 – this is only to offset increase in the cost of lets since last year. As parties are immediately after pupils return to school after mid term holiday there is no opportunity to sell tickets in advance so will need to pay at the door.
DJ confirmed.
Letters sent out requesting parents' help to supervise parties
SMcL volunteered to buy provisions.
5. Green Flag / School / DM submitted report that SMcC presented.
Green Flag assessment was successful.
Flagpole donated to school by Miller Homes courtesy of AWh.
School to organise ‘clean up’ day during weekend immediately before this - invitation to be sent out to all pupils/ families to come and clean school grounds. Very low turnout – ideas to be requested on how to improve pupil turnout at events like this to support school.
RG and Eco-committee have been in contact with regeneration agency to improve facilities for outdoor learning/ landscaping. Agency were involved in work carried out at nursery in Civic Realm and experienced in applying for grants etc.
RG also issued invitation for adult volunteers to help with Eco committee and school improvement projects.
Any Other Business
Action Item / Resp /

Status

Roles/ Responsibilities within PC (not covered at meeting due to lack of time) / All
All
GC / RG proposed that all roles within Parent Council should be documented with the aim of distributing to parents to encourage more parents to become involved without necessarily having to come to meetings. Plan to make up a booklet with more info about what Parent Council does.
GC not able to print out roles that have been drafted – to be discussed at next meeting. (Will be priority as roles for Hallowe’en parties need to be confirmed)
KA raised suggestion to produce similar booklet detailing local clubs/ activities that children can attend. GC to prepare form that can be distributed. Letter prepared but not distributed.
Ideas for Next Session / Parent Council / Parent Council to investigate ways of encouraging parents to be come more involved in school activities (e.g sports coaching)
Misc Fundraising / HH/ SMcL / Decision still required on course of action for bike
Co-operation with Pupil Council (not discussed at meeting due to lack of time) / Not discussed due to lack of time – will be carried over to Agenda for next meeting/ discussed offline with staff members
Proposal from Parent Council is that rep from Parent Council attends meetings of Pupil Council on a regular basis (e.g. once per term) and vice versa
PVG Legislation & implications for Hallowe’en Parties / GC to attend Signatory training on 19 Oct. First set of applications will be prepared after that.
Items to be Removed from Minutes
Action Item / Resp /

Status

GLOW / School / Pupils/ parents will receive information from school when appropriate. To be removed from minutes
Parent Council communication/ information/ promotion (not discussed at meeting due to lack of time) / GC / GC expanding PC content within school website. Request included in last PC newsletter for suggestions/ ideas for inclusion on school website. Update of website content is ongoing process - to be removed from minutes
GCC Response to Severe Winter Weather / GC / Mention to be made on PC section of website about ‘Twitter’ Service to keep up to date with council decisions Update of website content is ongoing process - to be removed from minutes

Issued by GCPage 1 of 408/11/11