Present:Absent:Also Present

Present:Absent:Also Present

PRESENT:ABSENT:ALSO PRESENT:

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A G E N D A

MONMOUTH COUNTYBOARD OF REGULAR MEETING: MONDAY,

RECREATION COMMISSIONERS:JULY 10, 2017 – 7:00 PM

THOMPSONPARKVISITORCENTER, “BEECH ROOM”,

1ST FLOOR, 805 NEWMAN SPRINGS RD, LINCROFT, NJ

  1. Roll Call ______PM – By ______
  1. Statement of Adequate Public Notice – Read by ______

Salute to the flag and the Pledge of Allegiance followed by a moment of silence.

  1. Approval of MINUTES—REGULAR MEETING: MONDAY, JUNE 19, 2017.

(Excused: Commissioner Zelina)

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  1. Approval of EXECUTIVE SESSION MINUTES —ATTORNEY CLIENT PRIVILEGE INFORMATION: MONDAY, JUNE 19, 2017. (Excused: Commissioner Zelina)

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  1. Approval of EXECUTIVE SESSION MINUTES — LAND ACQUISITION MATTERS: MONDAY, JUNE 19, 2017. (Excused: Commissioner Zelina)

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  1. Approval of 2016 VOUCHER LIST

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  1. Approval of 2017 VOUCHER LIST

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  1. BOARD CORRESPONDENCE RECEIVED:
  1. Motion to OPEN the HEARING OF THE PUBLIC. (Time: ______PM)

(Presentations are limited to three (3) minutes per person.)

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  1. Motion to CLOSE the HEARING OF THE PUBLIC. (Time: ______PM)

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  1. SECRETARY—DIRECTOR’S REPORT:
  1. VISITOR SERVICES REPORT – As Presented by Patti Conroy, Supt. of Recreation
  1. GOLF REPORT – As Presented by Jeremy Schaefer, General Manager Golf Courses
  1. PARKS REPORT – As Presented by Tom Fobes, Supt. of Co. Parks/Park Operations
  1. BUDGET REPORTS

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  1. REVENUE REPORT—MONTH OF JUNE 2017

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  1. ATTENDANCE REPORT—MONTH OF JUNE 2017

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  1. HUMAN RESOURCES TRAINING & SAFETY MONTHLY REPORT— JUNE 2017 (Dated 7/3/17)

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  1. MCPS TRAINING REQUESTSAS OFJULY 3, 2017

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  1. MCPS WEBSITE TRAFFIC REPORT—JUNE 2017

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  1. FREEHOLDER’S REPORT:
  1. ITEMS FOR BOARD REVIEW:
  1. Board Action Item #1 – Recommending to the Monmouth County Board of Chosen Freeholders the Adoption of a Resolution Supporting the State House Commission Pre-Application to the New Jersey Department of Environmental Protection Green Acres Program for the Disposal/Diversion of a 0.484 Acre Portion of Parkland at Manasquan River Greenway for the ImprovementofHalls Mill Road.
  1. Board Action Item #2 – Recommending acceptance of the written proposal of Ronald A. Curini Appraisal Co., Inc., Hamilton, NJ, as received on June 6, 2017, proposal dated May 30, 2017, for Providing Professional Appraisal Services for Block 119, Lot 15, Township of Marlboro, NJ, +2.65 Acres, Vacant Property, Owner: Sammeth, Project: Additions To Freneau Woods Park, Interest: Fee Simple (Ref. #17-37 & PS #49-17), in an Amount Not To Exceed $1,495.00, as solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 or 20.5 as appropriate.
  1. Board Action Item #3–Authorization for Contract Amendment #3 in the Amount of $5,069.00 for remedial investigation services as required by NJDEP to GEI Consultants, Bloomfield, NJ, for Providing Preliminary Assessment/Site Investigation (PASI) of Block 123, Lot 1, Aberdeen Township, NJ, +3.88 Acres, Owner: Basilian Fathers of Mariapoch, Vacant Property, Project: Additions to Freneau Woods Park (Ref. #15-19 & PS #37-15), as originally awarded by Resolution #R-15-7-13=284, in the Contract Amount Not To Exceed $5,095.00, and as modified by Contract Amendment #1 awarded by Resolution #R-15-12-7=464 in the Total Contract Amendment #1 Amount of $6,240.00, and as modified by Contract Amendment #2 awarded by Resolution #R-16-10-11=356 in the Total Contract Amendment #2 Amount of $31,188.00, for a New Total Amended Contract Amount of $36,257.00.
  1. Board Action Item #4 –Authorization for Contract Amendment #2 in the Amount of $21,550.00 for additional architectural and engineering services, to Netta Architects, LLC, Mountainside, NJ, for Providing Architectural and Engineering Services for the Reconstruction of the Hominy Hill Golf Center, Colts, Neck, NJ (Ref. #16-30 & PS #35-16), as originally awarded by Resolution #R-16-6-20=232, in the Contract Amount Not To Exceed $189,440.00, and as modified by Contract Amendment #1 awarded by Resolution #R-16-12-19=447 in the Total Contract Amendment #1 Amount of $235,140.00, for a New Total Amended Contract Amount of $256,690.00.
  1. Board Action Item #5 –Authorization for Change Order #4, in the amount of $33,291.00 for additional stone for trail, to Compass Construction, Inc., New Egypt, NJ, for Renovations of the Atlantic Highlands Section - Henry Hudson Trail (Bid #0035-16), Items: #1-22 (Total Base Bid), as originally awarded by Resolution #R-16-6-20=234 in the Contract Amount of $881,677.00, and as modified by Change Order #1 awarded by Resolution #R-17-5-8=171 in the Total Change Order #1 Contract Amount of $904,627.00, and as modified by Change Order #2 awarded by Resolution #R-17-5-8=172 in the Total Change Order #2 Contract Amount of $951,267.00, and as modified by Change Order #3 awarded by Resolution #R-17-5-8=188 in the Total Change Order #3 Contract Amount of $1,023,657.00, for a New Total Change Order #4 Contract Amount of $1,056,948.00.
  1. Board Action Item #6 –Authorization for Contract Amendment #1, in the Amount of $6,650.00 to pump and dispose of free oil in the monitoring wells, to Kenny Environmental Services, Marlton, NJ, for Providing Professional Environmental Consulting Services of a Licensed Site Remediation Professional (LSRP) in the Site Remediation of the Former Underground Storage Tank (UST) located at the Holmdel Park Shelter Building, Longstreet & Roberts Roads, Holmdel, NJ (Ref. #17-23 &#21-17), as originally awarded by Resolution #R-17-5-22=190, in the Contract Amount Not To Exceed $71,000.00, for a New Total Amended Contract Amount of $77,650.00.
  1. Board Action Item #7 – Resolution Recommending to the Board to Enter Into a 3-Party Agreement between the Monmouth County Board of Recreation Commissioners, the Monmouth County Board of Chosen Freeholders, and the Ocean County Board of Chosen Freeholders for the Construction of the Union Transportation Trail Underpass on County Route 537.
  1. Board Action Item #8 – Resolution Granting a Temporary Right of Entry to the New Jersey Department of Transportation, Office of Maritime Resources, for the purpose of placing dredged sand onto the beach at Fisherman’s Cove Conservation Area.
  1. Board Action Item #9 – Resolution Recommending to the Monmouth County Board of Chosen Freeholders an Increase in the Monmouth County Open Space Trust Fund.
  1. New Replacement Board Action Item #10 as Added to the Agenda – Recommending acceptance of the written proposal of Brockwell Solutions, Wall, NJ, as received on June 28, 2017, proposal dated June 21, 2017, for Providing Consultant Services to Administer the Monmouth County Municipal Open Space Grant Program for the Period of July 1, 2017 through June 30, 2018, with an option to extend the contract for one (1) additional year from July 1, 2018, through June 30, 2019 (Ref. #17-46 & PS #50-17), Item: #1, Administrative Consultant Services @$60.00 per hour, for the period of July 1, 2017 through June 30, 2018, in an Amount Not To Exceed $30,000.00, with the Board of Recreation Commissioners reserving the option to extend the contract for an additional one (1) year period, July 1, 2018, through June 30, 2019, under the same terms and conditions as per proposal specifications, as solicited through a fair and open process, in accordance with N.J.S.A. 19:44A-20.4 or 20.5 as appropriate.
  1. Request by the Shore Youth Football and Cheer, Inc., West Long Branch, NJ, for Permission to Use the Turf Field on the southeast section of the Wolf Hill Recreation Area, Crescent Place, Oceanport Borough, for practices from July 28, 2017 through November 30, 2017, Monday through Friday, 6:00 PM to 8:00 PM, until the commencement of school in September, and once school begins, practice will be reduced to three (3) days a week until completion of the 2017 football season, with the Board charging a facility use fee of $2,340.00, subject to and in accordance with the provisions contained in the Temporary Use and Occupancy Agreement.

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  1. Status of Funded Projects as of June 30, 2017.

RESOLUTION OF CONSENT:

At ______PM, the following Resolution of Consent was offered for adoption by ______:

WHEREAS, the Monmouth County Board of Recreation Commissioners has received the Agenda for the Board Meeting in advance of the meeting; and

WHEREAS, the Board has had an opportunity to review and consider Agenda Items #1 through #9 for Board Action; and

WHEREAS, Tentative Agenda Item #10 was replaced with a new Agenda Item #10; and

WHEREAS, the Board reviewed and considered said Agenda Item #10, as added to the Agenda; and

WHEREAS, the Board is satisfied that the above items as presented to the Board are in order and complete.

NOW, THEREFORE, BE IT RESOLVED that the Monmouth County Board of Recreation Commissioners does hereby approve by consent, Agenda Items #______through #______.

Resolution of Consent seconded by: ______.

ITEMS FOR BOARD ACTION:

  1. Resolution RECOMMENDING to the MONMOUTH COUNTY BOARD OF CHOSEN FREEHOLDERS the ADOPTION of a RESOLUTION SUPPORTING the STATE HOUSE COMMISSION PRE-APPLICATION to the NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION GREEN ACRES PROGRAM for the DISPOSAL/DIVERSION of a 0.484 ACRE PORTION OF PARKLAND at MANASQUAN RIVER GREENWAY for the IMPROVEMENT OF HALLS MILL ROAD.

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  1. Resolution ACCEPTING the WRITTEN PROPOSAL of RONALD A. CURINI APPRAISAL CO., INC., Hamilton, NJ, as received on June 6, 2017, proposal dated May 30, 2017, for PROVIDING PROFESSIONAL APPRAISAL SERVICES FOR BLOCK 119, LOT 15, TOWNSHIP OF MARLBORO, NEW JERSEY, +2.65 ACRES, VACANT PROPERTY, OWNER: SAMMETH, PROJECT: ADDITIONS TO FRENEAU WOODS PARK, INTEREST: FEE SIMPLE (Ref. #17-37 & PS #49-17), in an Amount Not To Exceed $1,495.00, as solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 or 20.5 as appropriate.

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  1. Resolution Authorizing CONTRACT AMENDMENT #3, in the Amount of $5,069.00 for remedial investigation services as required by NJDEP, to GEI CONSULTANTS, Bloomfield, NJ, for PROVIDING PRELIMINARY ASSESSMENT/SITE INVESTIGATION (PASI) OF BLOCK 123, LOT 1, ABERDEEN TOWNSHIP, NEW JERSEY, +3.88 ACRES, OWNER: BASILIAN FATHERS OF MARIAPOCH, VACANT PROPERTY, PROJECT: ADDITIONS TO FRENEAU WOODS PARK (Ref. #15-19 & PS #37-15), as originally awarded by Resolution #R-15-7-13=284, in the Contract Amount Not To Exceed $5,095.00, and as modified by Contract Amendment #1 awarded by Resolution #R-15-12-7=464 in the Total Contract Amendment #1 Amount of $6,240.00, and as modified by Contract Amendment #2 awarded by Resolution #R-16-10-11=356 in the Total Contract Amendment #2 Amount of $31,188.00, for a NEW TOTAL AMENDED CONTRACT AMOUNT OF $36,257.00, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of Contract Amendment to the ASBURY PARK PRESS, a newspaper printed and published in the Township of Neptune, County of Monmouth, as required by law, within twenty (20) days of its passage.

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  1. Resolution Authorizing CONTRACT AMENDMENT #2, in the Amount of $21,550.00 for additional architectural and engineering services, to NETTA ARCHITECTS, LLC, Mountainside, NJ, for PROVIDING ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RECONSTRUCTION OF THE HOMINY HILL GOLF CENTER, COLTS NECK, NJ (Ref. #16-30 & PS #35-16), as originally awarded by Resolution #R-16-6-20=232, in the Contract Amount Not To Exceed $189,440.00, and as modified by Contract Amendment #1 awarded by Resolution #R-16-12-19=447 in the Total Contract Amendment #1 Amount of $235,140.00, for a NEW TOTAL AMENDED CONTRACT AMOUNT OF $256,690.00, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of Contract Amendment to the ASBURY PARK PRESS, a newspaper printed and published in the Township of Neptune, County of Monmouth, as required by law, within twenty (20) days of its passage.

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  1. Resolution Authorizing CHANGE ORDER #4, in the amount of $33,291.00 for additional stone for trail, to COMPASS CONSTRUCTION, INC., New Egypt, NJ, for RENOVATIONS OF THE ATLANTIC HIGHLANDS SECTION-HENRY HUDSON TRAIL (Bid #0035-16), ITEMS: #1-22, (Total Base Bid), as originally awarded by Resolution #R-16-6-20=234 in the Contract Amount of $881,677.00, and as modified by Change Order #1 awarded by Resolution #R-17-5-8=171 in the Total Change Order #1 Contract Amount of $904,627.00, and as modified by Change Order #2 awarded by Resolution #R-17-5-8=172 in the Total Change Order #2 Contract Amount of $951,267.00, and as modified by Change Order #3 awarded by Resolution #R-17-5-8=188 in the Total Change Order #3 Contract Amount of $1,023,657.00, for a NEW TOTAL CHANGE ORDER #4 CONTRACT AMOUNT OF $1,056,948.00.

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6.Resolution Authorizing CONTRACT AMENDMENT #1, in the Amount of $6,650.00 to pump and dispose of free oil in the monitoring wells, to KENNY ENVIRONMENTAL SERVICES, Marlton, NJ, for PROVIDING PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES OF A LICENSED SITE REMEDIATION PROFESSIONAL (LSRP) IN THE SITE REMEDIATION OF THE FORMER UNDERGROUND STORAGE TANK (UST) LOCATED AT THE HOLMDEL PARK SHELTER BUILDING, LONGSTREET & ROBERTS ROADS, HOLMDEL, NJ (Ref. #17-23 &#21-17), as originally awarded by Resolution #R-17-5-22=190, in the Contract Amount Not To Exceed $71,000.00, for a NEW TOTAL AMENDED CONTRACT AMOUNT OF $77,650.00, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of Contract Amendment to the ASBURY PARK PRESS, a newspaper printed and published in the Township of Neptune, County of Monmouth, as required by law, within twenty (20) days of its passage.

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  1. Resolution Recommending to the Board to ENTER INTO A 3-PARTY AGREEMENT BETWEEN THE MONMOUTH COUNTY BOARD OF RECREATION COMMISSIONERS, THE MONMOUTH COUNTY BOARD OF CHOSEN FREEHOLDERS, AND THE OCEAN COUNTY BOARD OF CHOSEN FREEHOLDERS FOR THE CONSTRUCTION OF THE UNION TRANSPORTATION TRAIL UNDERPASS ON COUNTY ROUTE 537.

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  1. Resolution Granting a TEMPORARY RIGHT OF ENTRY to NEW JERSEY DEPARTMENT OF TRANSPORTATION, OFFICE OF MARITIME RESOURCES, for the purpose of placing dredged sand onto the beach at Fisherman’s Cove Conservation Area.

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  1. Resolution Recommending to the MONMOUTH COUNTY BOARD OF CHOSEN FREEHOLDERS AN INCREASE IN THE MONMOUTH COUNTY OPEN SPACE TRUST FUND.

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  1. Resolution ACCEPTING the WRITTEN PROPOSAL of BROCKWELL SOLUTIONS, Wall, NJ, as received on June 28, 2017, proposal dated June 21, 2017, for PROVIDING CONSULTANT SERVICES TO ADMINISTER THE MONMOUTH COUNTY MUNICIPAL OPEN SPACE GRANT PROGRAM FOR THE PERIOD OF JULY 1, 2017 THROUGH JUNE 30, 2018, WITH AN OPTION TO EXTEND THE CONTRACT FOR ONE (1) ADDITIONAL YEAR FROM JULY 1, 2018, THROUGH JUNE 30, 2019 (Ref. #17-46& PS #50-17), ITEM: #1, Administrative Consultant Services @$60.00 per hour, for the period of July 1, 2017 through June 30, 2018, in an Amount Not To Exceed $30,000.00, with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for an ADDITIONAL ONE (1) YEAR PERIOD, JULY 1, 2018, THROUGH JUNE 30, 2019, under the same terms and conditions as per proposal specifications, as solicited through a fair and open process, in accordance with N.J.S.A. 19:44A-20.4 or 20.5 as appropriate.

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MOTION AUTHORIZING ADVERTISING OF THE FOLLOWING BIDS:

  1. Furnishing and Delivery of Irrigation Control System Support Services and Lynx Mobile Application
  2. Furnishing, Delivery, and Installation of an Irrigation Nutrient Injection System at Bel-Aire Golf Course

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MOTION AUTHORIZING SOLICITING OF THE FOLLOWING PROFESSIONAL/SPECIALIZED SERVICES:

  1. Golf Course Architectural Services at Various Parks (Ref. #17-50) (REQUEST FOR PROPOSAL)
  2. Surveying Services, Block 159, Lot 11 (P/O), Marlboro Township, +1.5 Acres, Owner: State of New Jersey (Marlboro Psychiatric Hospital), for a Permanent Public Access Easement for Crossing a Portion of Marlboro Psychiatric Hospital Property to Reach and Cross County Route 520 (Ref. #17-51) (FAIR & OPEN)

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DATES TO REMEMBER:

  1. WEDNESDAY THROUGH SUNDAY, JULY 26-30, 2017 – 43rdAnnual Monmouth County Fair. East Freehold Showgrounds, 1500 Kozloski Rd, Freehold, NJ. (Hours: Weds.—Friday 5 PM to 11 PM; Saturday 3 PM to 11 PM; and Sunday 11 AM to 6 PM).
  1. MONDAY EVENING, AUGUST 7, 2017 - 7 PM. Regular Board Meeting. ThompsonParkVisitorCenter, “Beech Room”, 1st Floor,805 Newman Springs Road, Lincroft, NJ.
  1. MONDAY EVENING, AUGUST 21, 2017 - 7 PM. Regular Board Meeting. Thompson Park Visitor Center, “Beech Room”, 1st Floor, 805 Newman Springs Road, Lincroft, NJ.
  1. MONDAY EVENING, SEPTEMBER 11, 2017 - 7 PM. Regular Board Meeting. ThompsonParkVisitorCenter, “Beech Room”, 1st Floor,805 Newman Springs Road, Lincroft, NJ.
  1. MONDAY EVENING, SEPTEMBER 25, 2017 - 7 PM. Regular Board Meeting. ThompsonParkVisitorCenter, “Beech Room”, 1st Floor,805 Newman Springs Road, Lincroft, NJ.
  1. TUESDAY EVENING, OCTOBER 10, 2017 - 7 PM. Regular Board Meeting. ThompsonParkVisitorCenter, “Beech Room”, 1st Floor,805 Newman Springs Road, Lincroft, NJ.
  1. MONDAY EVENING, OCTOBER 23, 2017 - 7 PM. Regular Board Meeting. Thompson Park

Visitor Center, “Beech Room”, 1st Floor, 805 Newman Springs Road, Lincroft, NJ.

Statement of Adequate Public Notice – Read by ______

“Statement of Adequate Public Notice of Executive Session Meeting in compliance with the ‘Open Public Meetings Act’, Laws of the State of NJ, Chapter 231, P.L. 1975. Notice of meeting has been posted, and the County Clerk and two (2) newspapers as designated by the Board have been noticed, including date, time and place, as adopted by the Commission at their regular meeting of November 21, 2016, as required under the Open Public Meetings Act, Chapter 231, P.L. 1975.”

At ______PM, the following Resolution was introduced by ______, seconded by ______, to move into EXECUTIVE SESSION for the purpose of discussing LAND ACQUISITION MATTERS, being additions to county park lands:

WHEREAS, the Open Public Meetings Act provides that the Monmouth County Board of Recreation Commissioners may recess into Executive Session pursuant to the Notice as set forth in the Agenda and the Statement of Public Notice as referred to therein for the purposes as set forth therein including the purposes of discussing “land acquisition matters”; and

WHEREAS, the Board of Recreation Commissioners, pursuant to the Open Public Meetings Act, may recess into Executive Session to discuss matters involving the Attorney/Client Privilege and matters involving negotiations and real estate matters and procedures related thereto as may relate to a Hearing held pursuant to Resolutions as adopted by the Board of Chosen Freeholders and the Board of Recreation Commissioners.

NOW THEREFORE, BE IT RESOLVED that the Monmouth County Board of Recreation Commissioners does hereby recess into Executive Session to discuss the aforementioned subject matters and the Minutes of the same may be disclosed at such time in the future as the Board of Recreation Commissioners may, in its discretion, determine according to law.

Motion to RECONVENE the REGULAR MEETING. (Time: ______PM)

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NOTE:Minutes of the Executive Session to discuss Land Acquisition Matters being additions to county park lands, will be available to the public in ninety (90) days or upon completion of acquisition or potential litigation.

ITEM(S) FOR BOARD ACTION FOLLOWING THE EXECUTIVE SESSION:

ITEMS FOR THE GOOD OF THE ORDER:

Resolution scheduling an Executive Session Meeting to be held during the Board’s regularly scheduled meeting of August 7, 2017, at 7 PM, in the “Beech Room” of the Thompson Park Visitor Center, 1st Floor, 805 Newman Springs Road, Lincroft, NJ, for the purpose of discussing Personnel Matters, Land Acquisition Matters, being additions to county park lands; and Attorney Client Privilege Information, and authorizing the Secretary-Director to post and send notice of said meeting to the County Clerk and two (2) newspapers as designated by the Board, as required under the Open Public Meetings Act, Chapter 231, P.L. 1975.

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Motion to ADJOURN the Regular Meeting of the Monmouth County Board of Recreation Commissioners.

(Time: ______PM)

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