Code No.
(Official Use Only)

TC Best Practices Questionnaire

Preliminary Information:

Please refer to the following documents for guidance in completing the questionnaire:

·  TC Best Practices Survey Guidelines.

·  IAEA document GOV/INF/2011/2 dated 21 February 2011 on Core Best Practices for the Design and Management of Technical Cooperation Projects.

The questionnaire consists of the following sections:

A-C / These sections are related to the identification of the respondent(s) and the project.
D-E / These sections are related to the Proposed Best Practice title and category.
F-G / This section is assigned for the description of the Proposed Best Practice including the quality criteria applied.

Please submit the completed questionnaire to the following email address:

Last date for Submission: 30 September 2013

A.  Contact Information of the Respondent(s)

Please add respondents, as applicable, for joint submission.

Respondent 1 / Respondent 2
Title: / ☐ Mr ☐ Ms / Title: / ☐ Mr ☐ Ms
First Name: / First Name:
Last Name: / Last Name:
Address: / Address:
Country: / Country:
Organization: / Organization:
Position: / Position:
Telephone No.: / Telephone No.:
Fax No.: / Fax No.:
Email: / Email:
Respondent 3 / Respondent (other)
Title: / ☐ Mr ☐ Ms / Title: / ☐ Mr ☐ Ms
First Name: / First Name:
Last Name: / Last Name:
Address: / Address:
Country: / Country:
Organization: / Organization:
Position: / Position:
Telephone No.: / Telephone No.:
Fax No.: / Fax No.:
Email: / Email:

B.  Role of the Respondent(s)

Please indicate the role of the respondent(s) by name and respondent(s) number. If there is only one respondent, please indicate the role.

Role / Respondent No. / Respondent Name
National Liaison Officer (NLO)
Cooperation/Regional Agreement Chair/Coordinator/DTM
Counterpart (CP)
National Liaison Assistant (NLA)
TD Division Director
Technical Officer/ TC Liaison Officer (TO/TCLO)
TC Regional Director
Section Head
Project Management Officer (PMO)
Other (provide details)

C.  Project Details

For quick reference, please provide TC project/project related information for the Proposed Best Practice in the following table.

TC Project / Information
TC Project Number
TC Project Title
Title of Cooperative/Regional Agreement Project (if applicable)
Title of Interregional Project
(if applicable)
If other, please specify the context (e.g. CPF process for a new Member State, Stakeholder’s Analysis or UNDAF process, as applicable)
Field of Activity (Please select the relevant FoA from the attached list)

D.  Title of the Proposed Best Practice

Please add the title of the Proposed Best Practice. It should be short and crisp, and should reflect the highlight of the Proposed Best Practice; for example: Dynamics of Regional Cooperation; People Focused Project Management; Ingenious Partnership, etc.

Title of the Proposed Best Practice

E.  Categories

Please select the most relevant category/categories or subcategory/subcategories for each Proposed Best Practice submission as applicable. In case sub-categories do not closely reflect the BP submission; the respondent is requested to select the most representative main category/categories.

Category 1: Country Programme Framework / Regional Profile Process / ☐
a)  Supporting medium term development objectives / ☐
b)  Meeting current and emerging country or regional needs / ☐
c)  Meeting policy and strategic requirements for cooperation and dialogue / ☐
d)  Other (specify): / ☐
Category 2: Programme Cycle Management (PCM) / ☐
a)  Planning, concept and project design / ☐
b)  Implementation and monitoring / ☐
c)  Evaluation / ☐
d)  Effective leadership, ensuring quality design, and efficient project implementation / ☐
e)  Risk mitigation strategies and measurements / ☐
f)  Interrelationships between the different phases of the PCM / ☐
g)  Interrelationship and continuous dialogue between different stakeholders / ☐
h)  Use of IT Tools (i.e. PCMF and In-Touch) in fostering collaboration and transparency / ☐
i)  Other (specify): / ☐
Category 3: Logical Framework Methodology / ☐
a)  Comprehensiveness / ☐
b)  Sustainability of outputs: outreach towards end-users and beneficiaries / ☐
c)  Project monitoring and reporting / ☐
d)  Implementation Process:
Please select one of the following options: / ☐
i.  Procurement / ☐
ii.  Fellowships and Scientific Visits / ☐
iii.  Expert Meetings / ☐
iv.  Regional Training Courses / ☐
e)  Use of InTouch / ☐
f)  Use of PCMF / ☐
g)  Other (specify): / ☐
Category 4: Coordination Arrangements / ☐
a)  Effective and efficient management of planning and management of the TC Programme between different Member States entities and IAEA / ☐
b)  Coordination arrangements supported by guidelines on established quality criteria, workflows, and IT structure / ☐
c)  Other (specify): / ☐
Category 5: Regional and Interregional Cooperation
This compasses regional and interregional cooperation specificities not covered under above subjects / ☐
a)  AFRA / ☐
b)  ARASIA / ☐
c)  RCA / ☐
d)  ARCAL / ☐
e)  Technical Cooperation Programme in the Europe Region / ☐
f)  Cooperative Agreements / ☐
g)  Other (specify): / ☐
Category 6: Partnership / ☐
a)  Strategic / ☐
b)  Technical / ☐
c)  Financial / ☐
d)  Other (specify): / ☐
Category 7: Project Results / ☐
a)  Sustainability of a transferred technology / ☐
b)  Adoption and utilization of technology by end-users / ☐
c)  Educational impact / ☐
d)  Impact on decision and policy makers / ☐
e)  Safety, environmental and/or economic results / ☐
f)  Other (specify): / ☐

F.  Description of Proposed Best Practice

Please describe the Proposed Best Practice and lessons learned, including as far as possible, the following information to enable Selection Committee Members and readers to have a clear understanding of your experience. Please limit your description to 1000 words.

1.  Short description:
2.  Problem or issue:
3.  How was the issue addressed and by whom?
4.  What approach/methodology was used?
5.  How effective was it?
6.  What lessons were learned?
7.  Key success factors:
8.  Who benefited from results?
9.  Which quality criteria are applied in the Proposed Best Practice and how?
10.  Were there any special conditions that would prevent others adopting this proposed best practice?

G.  BP Quality Criteria

Please indicate which quality criteria apply to the Proposed Best Practice as described above.

Quality Criteria
1.  Relevance / ☐
2.  Ownership / ☐
3.  Sustainability / ☐
4.  Efficiency / ☐
5.  Effectiveness / ☐
6.  Other (specify): / ☐
Submitted to: / Email address for submission:

Submitted by: (In case the submitter is not the respondent(s) of the questionnaire)
Submission Date:
Attachments: / ☐
1.
2.
3.
4.

Thank you for your submission