Pre-Selection of Photovoltaic Systems for the ERDF Solar Energy Grant Scheme 2013

Pre-selection of Photovoltaic Systems for the ERDF Solar Energy Grant Scheme 2013

Malta Enterprise Corporation is the Maltese government’s agency responsible for supporting industry. The Corporation is an Intermediate Body (IB) responsible for implementing grant schemes financed through the European Regional Development Fund (ERDF).

Malta Enterprise is currently planning a new incentive scheme financed through the ERDF to support the installation of Photovoltaic (PV) systems in Malta and Gozo. Through this scheme,eligible enterprises may receive part finance on PV installations having a minimum kilo Watt peak (kWp) of 20kW. Approved projects have to be fully implemented within 6 months of the Grant Agreement date (Grant Agreements are expected to be issued between August/September 2103).

Malta Enterprise is establishing a list of PV systems and respective suppliers that may provide approved installations that shall be considered eligible for part-financing under the scheme. The Corporation is therefore inviting enterprises, whose principal business is in Renewable Energy Sources (RES), to submit the application provided in this document and other supplementary documentation. Each undertaking may submit two PV systems configurations, specifying the PV panels and solar inverters in each case.

Submissions will be received till Friday 31stMay 2013 at 2pm. Interested suppliers are required to deposit the attached application form together with the requested documentation in a tender box which will be located in the reception area at Malta Enterprise, Gwardamangia Hill, Pieta.All submissions should be a placed in a sealed envelope and labelled “Pre-Selection - ERDF Solar Energy Grant Scheme”.

Further information may be obtained from Malta Enterprise by sending an email to:

/ Operational Programme I – Cohesion Policy 2007-2013
Investing in Competitiveness for a Better Quality of Life
Aid Scheme part-financed by the European Union
European Regional Development Fund (ERDF)
Co-finacing : EU funds; National funds and Private Funds
Investing in your future /

All suppliers of PV systems that meet the following conditions, and that provide eligible PV as defined further on will be considered as eligible suppliers.

The supplier should:

a)Employ at least one warranted electrical engineer;

have a service contract with a warranted electrical engineer for the provision of engineering services in relation to PV systems extending for at least 12 months from the date of issue of this notice;

have a service contract extending for at least 12 months from the date of issue of this notice with an engineering firm (that shall as per contract supply as warranted electrical engineer) for providing engineering services in relation to PV systems.

b)Employ at least two licensed electricians both holding an electrician Authorisation A and an electricianAuthorisation B;

have a service contract with at least two authorised electricians both holdingelectrician Authorisation A and electrician Authorisation B in relation to the installation, servicingand other works in relation to PV systems extending for at least 12 months from the date of issue of this notice;

have a service contract extending for at least 12 months from the date of issue of this notice with a firm (that shall as per contract supply two authorised electricians both holding electrician Authorisation A and electrician Authorisation B ) for the installation and the rendering of other services in relation to PV systems.

c)Have installed in the last 3 years a number of PV systems having at least a total kWp of 100kWp of which at least one system should be larger than20kWp.

d)Have a turnover of at least €200,000 as per last financial year.

e)Have a total of at least 3 full time employees as at the date this note is published.

f)Supply a VAT compliance certificate issued in 2013

g)Supply compliance certificates from Inland Revenue in relation to social security and Income tax payments issued in 2013.

Each supplier may submit a maximum of two PV system configurations so that they may be considered for inclusion in ERDF Solar Energy Grant Scheme 2013. For a PV system configuration to be eligible for funding under the forthcoming scheme the supplier would be required to demonstrate adherence to the below requirements:

a)The PV panels should be compliant to MSA EN 61215 or MSA EN61646, or an equivalent thereof when so considered by the Malta Standards Authority. (Products that are eligible for schemes in other European countries, EFTA states and Turkey may be considered as eligible, provided that proof of tests for Maltese climatic conditions is provided.) Copies of third party certification by third-party accredited certifying bodies shall be submitted with the application. Laboratory test results in lieu of certification are not acceptable.

b)Confirmation from the respective Original Equipment Manufacturer of the photovoltaic panels and the Inverters, stating that the supplier is a recognised distributor of their systems. If the supplier is sourcing equipment from a reseller, then such documentation should be sourced from the reseller and further confirmation from the reseller that the supplier is a channel partner will be required.

c)Signed documentation issued from the Original Equipment Manufacturer specifying the guarantee period on photovoltaic panels and on inverters.

d)Performance guarantee - signed documentation from the Original Equipment Manufacturer of photovoltaic modules specifying that the modules are guaranteed to produce the following minimum outputs:

Minimum of 90% of original output for up to ten years of operation.
Minimum of 80% of original output for between ten to twenty five years of operation.

Application Form

1.0Supplier

1.2 EnterpriseName:

1.3Address:

1.4VAT Registration number:

1.5Email Address:@

1.6Telephone:

1.7Mobile:

1.8Contact Person:

1.9Please provide the following supplementary documentation as attachments to this application:

a)The most recent audited financial statements or the tax return. (Documents older than 2 years will not be accepted)

b)The employment record issued byEmployment & Training Corporation (dated after the issue of this notice)actively engaged with the company

c)VAT Compliance Certificate – Enterprises established in Malta should attach a VAT compliance certificate issuedby the VAT department after 1st January 2013.

d)Income Tax compliance certificate – Enterprises established in Malta should attach a certificate issued by the Inland Revenue Department confirming that the applicant has no liabilities in respect of Income tax or is otherwise honouring an agreement for settling any outstanding amounts. The certification should have been issued after 1st January 2013.

e)Final Settlement and of Social Security Contributions compliance certificate – Enterprises established in Malta should attach a certificate issued by the Inland Revenue Department confirming that the applicant has no liabilities in respect of the Final Settlement System (FSS) and of Social Security Contributions (SSC) or is honouring an agreement for settling any outstanding amounts. The certification should have been issued after 1st January 2013.

1.10List of PV systems installed in the last 3 years, providing the following details for each:

Location (town or village) and where possible the full address* / Date Installed
DD/MM/YEAR / Size in kWp / Number of PV systems / Delete as appropriate
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial
Residential / Commercial

2.0Engineer’s details for PV systems

2.1Name and Surname:

2.2ID number:

2.3Address:

2.4Warrant Number:

2.5 Please provide the following supplementary documentation as attachments to this application:

a)A current employment record issued by the Employment and Training Corporation for the above mentioned person.

b)If the engineer is not an employee of the supplier that a copy of :

a service contract for the supply of engineering services in relation to PV systems, extending for at least 12 months from the date of issue of this notice, between the PV supplier and the engineer mentioned above.

a service contract for the supply engineering services in relation to PV systems extending for at least 12 months from the date of issue of this notice, between the PV supplier and an engineering firm with whom the engineer mentioned above is employed.

3.0Installers

3.1Name and Surname:

3.2ID number:

3.3Address:

3.4Electrician Authorisation A & BNumbers:

3.5Name and Surname:

3.6ID number:

3.7Address:

3.8Electrician AuthorisationA & BNumbers:

3.9Please provide the following supplementary documentation as attachments to this application:

a)A current employment record issued by the Employment and Training Corporation for the above mentioned persons.

b)If the persons above are not employees of the supplier provide a copy of :

a service contract for the supply services in relation to PV systems, extending for at least 12 months from the date of issue of this notice, between the PV supplier and each person mentioned above.

a service contract for the supply services in relation to PV systems extending for at least 12 months from the date of issue of this notice, between the PV supplier and a firm that employs the persons mentioned above.

4. PV system configuration 1

4.1PV Module

(a)Module Model

(b)Module Manufacturer

(c)Manufacturer’s website

(d)Electrical output power in kWp

(e)Electrical output power 5year guarantee in kilowatt hours(kWh)

(f)Web links to certification confirming that the PV systems are compliant to MSA EN 61215 or MSA EN61646, or an equivalent.

4.2Inverter details:

(a)Inverter manufacturer

(b)Manufacturer’s website

(c)Inverter model

(d)Inverter rating

4.3Estimated cost for systems with the following kWp (+/- 1kWp)

€25 kWp€[1]

€50 kWp€

€100kWp€

4.4Please provide the following supplementary documentation as attachments to this application:

a)Confirmation from the respective Original Equipment Manufacturer of the photovoltaic panels and the Inverters, stating that the supplier is a recognised distributor of their systems.

b)If the supplier is sourcing equipment from a reseller, then such documentation should be sourced from the reseller and further confirmation from the reseller that the supplier is a channel partner will be required.

c)Signed documentation issued from the Original Equipment Manufacturer specifying the guarantee period on photovoltaic panels and on inverters.

d)Copies of third party certification by third-party accredited certifying bodies shall be submitted with the application. Laboratory test results in lieu of certification are not acceptable.

e)Performance guarantee - signed documentation from the Original Equipment Manufacturer of photovoltaic modules specifying that the modules are guaranteed to produce the following minimum outputs:

Minimum of 90% of original output for up to ten years of operation.
Minimum of 80% of original output for between ten to twenty five years of operation

5. PV system configuration2

5.1PV Module

(a)Module Model

(b) Module Manufacturer

(c)Manufacturer’s website

(d)Electrical output power in kWp

(e)Electrical output power 5 year guarantee in kilowatt hours (kWh)

(f)Web links to certification confirming that the PV systems are compliant to MSA EN 61215 or MSA EN 61646, or an equivalent.

5.2Inverter details:

(a)Inverter manufacturer

(b)Manufacturer’s website

(c)Inverter model

(d)Inverter rating

5.3Estimated cost for systems with the following kWp (+/- 1kWp)

€25 kWp€[2]

€50 kWp€

€100kWp€

5.5 Please provide the following supplementary documentation as attachments to this application:

a)Confirmation from the respective Original Equipment Manufacturer of the photovoltaic panels and the Inverters, stating that the supplier is a recognised distributor of their systems.

f)Signed documentation issued from the Original Equipment Manufacturer specifying the guarantee period on photovoltaic panels and on inverters.

c)Copies of third party certification by third-party accredited certifying bodies shall be submitted with the application. Laboratory test results in lieu of certification are not acceptable.

d)Performance guarantee - signed documentation from the Original Equipment Manufacturer of photovoltaic modules specifying that the modules are guaranteed to produce the following minimum outputs:

Minimum of 90% of original output for up to ten years of operation.
Minimum of 80% of original output for between ten to twenty five years of operation

Declaration

I agree to abide to all terms and conditions of the ERDF Energy Grantscheme. The information provided in this form is accurateand true to the best of my knowledge. I understand that any attempt to misrepresent information in thisapplication will invalidate this application and disqualify me from participating.

I agree to participate, as necessary, in audits on installed systems and to provide, when requested data toprove that the system sold by me is performing as guaranteed during the term of the guarantee period.

I agree that I may be audited by European and Maltese Agencies, ( including but not limited to Malta Enterprise, the Managing Authority, Internal Audit or by agents appointed from the above mentioned entities) whose role is to ensure the correct utilisation of Community funding.

Signature of supplier:______

Name and Surname:______

Position in Company:______

Notes:

Personal information provided by the supplier will be protected and used in accordance with the Data Protection Act.

Without prejudice to any Act, the volume of sales shall be considered to be commercially sensitive data and will only be published in such a manner that individual suppliers cannot be identified. All information may be shared by/with the government departments and agencies involved in the administration of this planned funding scheme (these include the Managing Authority, theMalta Resources Authority, the Ministry for Finance, and the VAT Department ). All information other than personal or commercially sensitive information may be published.

Suppliers may be suspended or withdrawn from the scheme after notification in writing from Malta Enterprise.

[1]This value shall be used for budgetary purposes only and suppliers would be able to establish costs of individual systems. However, the established cost of the individual system should not exceed the estimated cost per kWp quoted.

[2] This value shall be used for budgetary purposes only and suppliers would be able to establish costs of individual systems. However, the established cost of the individual system should not exceed the estimated cost per kWp quoted.