Pre-Qualification Questionnaire for Peabody
Secondary Consultants’ Framework
SECTION 2 – MANDATORY REQUIREMENTS
PQQ Submission Closing Date and Time: Friday 07th November by 17:00 hours
Pre-Qualification Questionnaire
(PQQ) Document
Contents
1. Introduction
2. Mandatory Requirements
2.1 Questions 2A – 2H - Summary
2.2 Section 2A- Administrative Information
2.3 Section 2B- Business Probity
2.4 Section 2C- Financial Standing
2.5 Section 2D- Insurances
2.6 Section 2E- Health, Safety & Welfare
2.7 Section 2F- Equality & Diversity
2.8 Section 2G- Quality Assurance
2.9 Section 2H- Compliance statement
3. Appendices
3.1 Appendix A
3.2 Appendix B
1.
1 INTRODUCTION
1.1 General Information
1.2 This is Section 2 of a two part Pre-Qualification Questionnaire (PQQ) Process. This section is mandatory for all applicants but it should only be completed once Lot(s) are applied for in Section 1.
1.3 General information about this PQQ and how it will be scored is provided in the Section 1 document(s) and this section will be subject to any overriding principles or rules set out therein.
1.4 Peabody is now, where at all possible, embracing the approach being adopted by local authorities whereby self-declarations of compliance are accepted as part of the procurement process. Submission of any certificates or documentary evidence will only be required retrospectively on request. This approach is intended to reduce costs and time for suppliers and encourage Small and Medium Enterprises (SMEs) and wider competition. It is consistent with the UK government’s aim to reduce the burden of pre-qualification questionnaires (PQQ).
2 Mandatory Requirements
2.1 There are eight parts to the mandatory section, these are:
Section / Contents / Pass/Fail / Scored / For Info2A / Administrative Information / N/A / N/A / √
2B / Business Probity / √
2C / Financial Standing / √
2D / Insurances / √
2E / Health, Safety & Welfare / √
2F / Equality & Diversity / √
2G / Quality Assurance / N/A / N/A / √
2H / Compliance statement / √
2.1.1 Bidders are required to meet the above listed requirements in full in order for their submission to be considered. Pass/Fail questions reflect the minimum standards and/or thresholds Peabody has set. Questions marked ‘For information’ are not awarded marks and are classified ‘for information only’.
2.2 Section 2A - Administrative Information
Criteria / Requirements and Sub-Criteria1 / Trading name of organisation
Answer……...... / For info
only / State required details
only
2 / Registered name of organisation
Answer……...... / For info
only / State required details
only
3 / Main address for correspondence
Answer……...... / For info
only / State required details
only
4 / Registered Office address (if different from above)
Answer……...... / For info
only / State required details
only
5 / Name of person applying on behalf of the organisation N.B. This person will be the single point of contact for any queries that Peabody may have throughout the duration of the process.
Answer……...... / For info
only / State required details
only
6 / Position or title in the organisation of the person named in 5.
Answer……...... / For info
only / State required details
only
7 / Contact details of the person named in 5.
Telephone No:
E mail address: / For info
only / State required details
only
8 / Company Registration Number (if applicable)
Answer…………….. / For info
only / State required details
only
9 / Background Information
What is your total number of full time staff?
Answer……......
Please indicate who you feel are the key staff in your organisation
Answer……......
Do you have any employees who you consider to operate in specialist areas?
Answer……...... / For info
only / State required details
only
2.3 Section 2B Business Probity
Criteria / Requirements and Sub-Criteria1 / Do any of the circumstances as set out in the UK Public Contracts Regulations 2006 (S.I. 2006 No:5), Regulation 23 apply to your organisation?
Tick to confirm:
Yes
No
Peabody may seek evidence at a later date, in confirmation of your answer. (Appendix A contains a summary of the circumstances) / Pass/Fail / Tick ‘Yes’ or ‘No’ only.
‘Yes’ constitutes a Fail.
2 / Have any of your Directors, Partners, Associates and members or their relatives been employed by Peabody, or do they have (or have they had) any commercial, manufacturing, contractual or other relationship with Peabody within the last three years? If so, please provide further details.
Yes
No
Answer……...... / Pass/Fail / If the answer is ‘Yes’, Peabody
will investigate the nature of this relationship to ensure that it does not breach the principles of the “conflicts of interest” guidelines (Schedule 1 of the Housing Act 1996). If it does not breach these principles, then a Pass will be awarded.
2.4 Section 2C Financial Standing
3 / We intend to apply to Dun & Bradstreet for evidence of your financial standing. If their Risk Indicator shows your organisation as high risk (4) we will require additional financial information to reassure us as requested below.
Please confirm that, in the absence of any information at Dunn & Bradstreet, you will provide Peabody with any financial information it requires in order to satisfy itself that your organisation has sufficient financial standing to be awarded a place on this framework.
Yes
No / Pass/Fail / Tick either ‘Yes’ or ‘No’.
‘No’ constitutes a Fail.
2.5 Section 2D Insurances
1 / For Employer's Liability Insurance, please indicate the level of cover you currently hold:Answer……......
(Minimum expected level of cover £5M – In the event that you do not currently carry this level, please indicate whether you would be willing to obtain it if your submission is successful.)
Purchase Additional Cover? Yes
No
If your organisation is successful in this process please confirm that you will provide a copy of the insurance policy outlined above prior to being invited to tender (ITT Stage).
Yes
No / Pass/Fail / Tick either ‘Yes’ or ‘No’
If cover does not
exist or is insufficient
undertaking not to purchase additional cover constitutes a fail.
Not confirming that
a copy of the
relevant insurance policy will be
provided
constitutes a fail.
2 / For Public Liability (Third Party) Insurance, please indicate the level of cover you currently hold:
Answer……......
(Minimum expected level of cover £5M – In the event that you do not currently carry this level, please indicate whether you would be willing to obtain it if your submission is successful.)
Purchase Additional Cover? Yes
No
If your organisation is successful in this process please confirm that you will provide a copy of the insurance policy outlined above prior to being invited to tender (ITT Stage).
Yes
No / Pass/Fail / Tick either ‘Yes’ or ‘No’
If cover does not
exist or is insufficient
undertaking not to purchase additional cover constitutes a fail.
Not confirming that
a copy of the
relevant insurance policy will be
provided
Constitutes a fail.
3 / Please indicate that you have read and understood Peabody’s Professional Indemnity Insurance requirements as set out in
Appendix B attached.
Yes
No
Please indicate that, if successful in this process, you will be willing and able to comply with the requirements of Peabody’s Professional Indemnity Insurance as set out in
Appendix B
Yes
No
If your organisation is successful in this process please confirm that you will be able provide a copy of the relevant insurance policy as and when requested.
Yes
No / Pass/Fail / Tick either ‘Yes’ or ‘No’
Answering ‘No’ to any of these questions will constitute a Fail.
2.6 Section 2E – Health, Safety & Welfare
2.6.1 As part of the procurement process, Peabody needs to be satisfied that you have systems in place for managing health and safety within your business.
Criteria / Requirements and Sub-Criteria1 / Has your organisation had any health and safety prosecutions and/or enforcement notices served (improvement or prohibition notices) within the last 3 years?
Yes
No
If Yes please provide details:
Please note that the HSE’s register of prosecutions and notices will be checked. / Pass/Fail / A Pass will be awarded if
sufficient evidence is provided that the potential risk of future prosecutions is low
2 / If successful, please confirm you will adhere to any Health and Safety requirements Peabody may have, and be willing to complete a separate Health & Safety Questionnaire if requested.
Yes
No / Pass/Fail / Answering ‘No’ will
result in a Fail
2.7 Section 2F Equality and Diversity
2.7.1 The purpose of these questions is to establish your company’s commitment to equality and diversity. Where the applicant is applying from outside the UK, the questions should be answered with reference to the relevant legislation in your country.
Criteria / Requirements and Sub-Criteria1 / Is it your policy as an employer to comply with your statutory duties under the Equality Act 2010 and any subsequent amendments.
Yes
No / Pass/Fail / Tick ‘Yes’ or ‘No’ only.
‘No’ constitutes a Fail.
2 / In the last three years, has any court or industrial tribunal made a finding of unlawful discrimination against your organisation or has your organisation been the subject of a formal investigation on the grounds of unlawful discrimination?
Yes
No / Pass/Fail / Tick ‘Yes’ or ‘No’.
‘Yes’ will constitute a Fail.
3 / Please state that, if you are invited to tender, you will provide us on request with a copy of your organisation’s current Equality & Diversity policy.
Yes
No / Pass/Fail / Tick ‘Yes’ or ‘No’ only.
‘No’ constitutes a Fail.
2.8 Section 2G Quality Assurance
Criteria / Requirements and Sub-Criteria1 / Please confirm that you have and operate a system for Quality Assurance.
Yes
No / For info
only / State required details
only
2.9 Section 2H Compliance Statement
2.9.1 When you have completed the questionnaire, please read and sign the section below.
2.9.2 I certify that the information supplied is accurate to the best of my knowledge. I understand that, if selected, I will need to sign both Peabody’s Code of Conduct for Suppliers and its Declaration of Interests policy – copies of which are both available on request. I understand and accept that false information could result in exclusion from the selection process.
Signed: …………………………………………………………………………………………………….
For and on behalf of: ……………………………………………………………………………..
Position in company: ……………………………………………………………………………..
Date: ………………………………………………………………………………………………………
This undertaking is to be signed by the Applicant, a Partner or authorised
representative in her/his own name and on behalf of the organisation.
Before returning this application please ensure that you have
• Answered all questions appropriate to your application.
• Enclosed all relevant documentation.
• Signed the above undertaking.
3. Appendices
3.1 APPENDIX-A
3.1.1 SUMMARY OF INELIGIBILITY CONDITIONS PROVIDED BY REGULATION 23 OF THE PUBLIC CONTRACTS REGULATIONS 2006 (SI 2006 No: 5) AS AMENDED BY THE PUBLIC CONTRACTS (AMENDMENT) REGULATIONS 2009 AND THE PUBLIC PROCUREMENT (MISCELLANEOUS AMENDMENTS) REGULATIONS 2011
3.1.2 Regulation 23 sets out the grounds on which a supplier may be deemed ineligible to tender for, or be awarded a public contract. Rejection is permissible when a supplier, its directors or any other person who has powers of representation, decision or control of the supplier:
1. has been convicted of any of the following offences:
i conspiracy;
ii corruption;
iii fraud;
iv money laundering; or
v any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
2. is in a state of bankruptcy insolvency compulsory winding up, administration, receivership, composition with creditors or any analogous state, or subject to relevant proceedings;
3. has been convicted of a criminal offence related to business or professional conduct;
4. has committed an act of grave misconduct in the course of business;
5. has not fulfilled obligations relating to payment of social security contributions;
6. has not fulfilled obligations relating to payment of taxes;
7. is guilty of serious misrepresentation in supplying information required by the Authorities under the Regulations;
8. is not in possession of a licence or not a member of the appropriate organisation where the law of that State requires it;
or
9. subject to paragraphs (7) and (8) of Regulation 23, is not registered on the professional or trade register of the relevant country in which established
3.2 APPENDIX B
3.2.1 Peabody Consultants’ Framework 2014 - Professional Indemnity Insurance Requirements
3.2.2 Some disciplines pose a greater risk to Peabody than others. We therefore require certain consultants invited to join our Framework Agreement to carry at least the minimum level of Professional Indemnity Insurance as set out in the following table:
Discipline / Project Value / PI RequiredDevelopment Consultants / £10M
Valuation Consultants / £10M
Sales Consultants / £10M
Design/Creative Agency / £2M
Media + PR Agency / £1M
Model Makers / N/A
3D & CGI / N/A
Show Home & Interior Designers / £2M
Health & Safety Document Compilers / £1M
3.2.3 Please note that Professional Indemnity Insurance will be required on an ‘each and every claim’ basis rather than in ‘aggregate’.
3.2.4 This policy is also set out in the Framework Agreement to which your organisation will be a party if successful.
6