Pre-Award Account Establishment Agreement

Pre-Award Account Establishment Agreement

The University of Massachusetts Amherst anticipates, but has not yet received the formal award referenced below. I, the Principal Investigator, request the establishment of an account to permit the expenditure of funds for those costs critical for the performance of the project. I understand that although the University will set up the pre-award account for the entire amount anticipated for the budget period, I will limit expenditures to only those necessary for the initiation of the research project until the actual award is received from the sponsor. I understand that prior to the approval of a pre-award account, OGCA will confirm with the sponsor the effective dates, anticipated awarded amount, and evaluate the potential risk associated with the receipt of this award. I understand that although OGCA will evaluate the risks associated with the pre-award account establishment and will only approve if the risk appears to be minimal, there may be times that something unanticipated may occur and the award may not be received or accepted. If the risk appears to be excessive, this form will be returned to the PI, Department Head and Dean with an explanation and request for further approvals. In any event, if for any reason the anticipated award is not accepted or received by the University, the PI agrees to reimburse the University for those funds expended under the pre-establishment action from his/her RTF Return or other non-restricted account. If the funds in the PI’s account(s) are insufficient to cover the pre-establishment advance, the appropriate Department Head and Dean accept the responsibility for covering the insufficiency. Full reimbursement is to be completed within 60 days from the date that OGCA notifies the PI, Department Head and/or Dean in writing that an award is not forthcoming. By signing below, the Principal Investigator, Department Head and Dean all agree to the terms of this agreement and request the following project be approved for a pre-award account.

PI Name: ______OGCA # ______Current UM acct. # (if renewal): ______

FEDERAL SPONSORS ONLY: 90 day pre-award of the effective date requested (check if requesting) ____ Date requested: ______

PI Justification for pre-award account request (if federal sponsor and asking for an additional 90 day pre-award spending approval, include thatjustification in addition to the account request justification):

Certification & Approvals:

______

Principal Investigator Date Department Head/Director Date

______

Dean Date

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Do not write below this line. For OGCA and Accounting approvals only

Anticipated award period:______Sponsor is Federal and under letter of Credit (check if yes) ______

Total award (direct and indirect) anticipated for the pre-award period: ______

Pre-Award Account recommended by the OGCA Administrator based on the following criteria:

______

Administrator signature Date

Approved by:

______

OGCA Director Date GPID# GAID#

Controllers Office: ______

Authorized Signature Date Speed Type # Peoplesoft Number

FURTHER APPROVALS NEEDED:

Upon discussions and/or negotiations with the sponsor, it has been determined that this project has a risk factor that is too excessive. Below are the reasons we feel there is a higher risk. Please evaluate the risks and if agreeable, sign below:

Risks:

I hereby authorize OGCA to move forward with the pre-award accountas originally requested. I understand the risks involved and accept my responsibilities for the potential liability as stated on page 1 of this agreement:

Certification and approval:

______

Principal Investigator Date Department Head Date

______

Dean Date

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