Powerpoint, Part 3

PowerPoint, Part 3

Objectives

Customize backgrounds and themes
Animate a slide show
Create and format tables
Create and format charts

Open the fileNew_Homes.pptx. Then do the following.

Customize slide backgrounds and themes

Applying a background style

Click the Design tab.
In the Themes group, click the Colors button.
Click on the Trek color theme.
Click on slide 1.
On the Design tab, in the Themes group, click on the Background Styles button.
Right-click on Style 2. Then click on Apply to Selected Slides.

Hiding Background Graphics

Click on Slide 5.
On the Design tab, in the Background group, click on Hide Background Graphics check box to turn it on.
Click on Slide 1.
On the Design tab, in the Background group, click on Hide Background Graphics.

Formatting a Slide Background with a Picture

Click on Slide 3.
Click the Home tab.
Click the arrow on the New Slide down-arrow.
Click the Title Only slide.
Click the Design tab.
In the Background group, click the Hide Background Graphics check box to turn it on.
Click the Background Styles button.
Click on the Format Background option at the bottom of the menu.
In the Format Background dialog box, click on Fill on the left side.
On the right side, click on Picture or Texture fill.
On the right side, click on the File… button.
Find the file Bedroom and click on Insert.
Under the Stretch Options, make sure that all four settings are 0%.
Click the Close button.
In the title placeholder, type Master Bedroom.

Click on Slide 5.
On the Home tab, click on theNew Slide down-arrow.
Click on the Title Only slide.
Repeat the steps above to insert the Family Room picture file.
Enter the title: Family Room.
Change its text color to black.
Right-align the text in the text box.
Click on Slide 8.
Do NOT insert a new slide here. Then repeat the steps above to insert the Community picture.
Change the title text to Building Communities.
The title text is not very visible here. A shape style can fix that. Click on the edge of the title box.
Click on the Format tab.
In the Shape Styles group, click on the More button (down arrow).
Click on the second row, third item: Colored Fill, Brown - Accent 2.
Drag the title text box to the bottom of the slide.

Modifying Font themes

Click on Slide 1.
Click on the title text box.
Click on the Home tab.
In the Font group, click on the Font name down-arrow. The first two fonts should be Century Gothic (Headings) and Century Gothic (Body). These are the theme fonts for your slide show.
Click on the Design tab.
In the Themes group, click on the Fonts button.
Scroll down to the next-to-last font theme: Verve. This is your current font theme.
Click on the Urban theme.

Animating a Slide Show

Entrance Effects

Entrance effects are animations that bring a slide onto the screen.

Click on Slide 1.
Click on the Transitions tab.
In the Transitions to this Slide group, click on the More button (down arrow).
In the Exciting group, click on Zoom.
In the Timing group, click on Apply to All.
Click on Slide 2.
Click in the bulleted list.
Click on the Animations tab. Try the different options. Select one.

Click on the picture on Slide 2.
On the Animations tab, in the Animations group, click on Fly In.
Preview your slide by clicking on the Slide Show button on the right side of the status bar.
Note that the picture comes in last. If we want it to be first, click on the Animations tab. Then, in the Advanced Animation group, click on the Animation Pane button to make the Animation pane appear.
To get the picture to appear first, drag the Rectangle 10 element in the Animation pane up to the top of the list of animations.
Preview your slide by clicking on the Slide Show button on the right side of the status bar. The picture should now come in first.

Setting Effect and Timing Options

With Slide 2 still selected, in the Animation Pane, click on Rectangle 10.
Click on the down-arrow.
Click on either the Effect options or the Timing options (they both bring up the same dialog box, just with a different tab selected).
Here is where you can tweak the timing.

Animating SmartArt

Click on Slide 7.
Click on the edge of the SmartArt graphic.
Click on the Animations tab.
In the Animationgroup, click on the More button (down arrow).
Select an Entrance option and click on it.
Save the slide show.
Close the slide show.

Tables

Open the Developments slide show. Then do the following:

Inserting tables

Click between slides 1 and 2.
Click on the Home tab.
In the Slides group, click on the New Slidebutton's down-arrow.
Click on the Title and Content slide.
In the title box, type Residential Development Status.
In the content box, click on the Insert Table button.
Change the number of columns to 3.
Click on the OK button.
In the column headings, type:

Iowa / South Dakota / Nebraska

In the next row, type:

Sioux City / Dakota Dunes / South Sioux City

In the following row, type:

May 2015 / August 2015 / November 2015

Inserting columns

Let's insert a new column on the left. Click in the leftmost column.
Click on the Table ToolsLayouttab.
In the Rows and Columns group, click on Insert Left.
In the cell to the left of Sioux City, type: Development.
In the cell to the left of the dates, type: Completion Date.

Re-sizing a table

Position the cursor on the center of the bottom border of the table to change it to a two-headed arrow.
Drag the bottom of the table down until the bottom left corner touches the background graphic.
Click on the Table Tools Layout tab.
In the Cell Size group, click on the Distribute Rows button to make all of the rows the same height.

Aligning text in a table

All of the text is in the upper-left corner of each table cell. To center it both horizontally and vertically, click on the Table Tools Layout tab.
In the Alignment group, click on Center.
In the Alignment group, click on Center Vertically.

Charts

Creating charts with PowerPoint

In the thumbnails on the left side, click after slide 2.

On the Home tab, click on the down-arrow on the New Slide button.
Click on Title and Content to insert a new slide.
In the title box, enter: 2012 Revenue
In the content box, click on the Insert Chartbutton.
Select Clustered Column (should be the default) and click OK.
Your screen splits with PowerPoint on the left and Excel on the right. The default table has 4 rows and 3 columns. However, you can make it any size you want. Add some data in cells A1:D5:

Iowa / Nebraska / South Dakota
Qtr 1 / 1000000 / 800000 / 700000
Qtr 2 / 1100000 / 850000 / 900000
Qtr 3 / 1200000 / 900000 / 1100000
Qtr 4 / 1300000 / 950000 / 1300000

Make sure that the blue outline is around your cells and nothing else.
The corresponding chart should appear on your slide.
Close Excel.
In PowerPoint, right-click on any one of the numbers on the y-axis.
Click on Format Axis.
On the left side of the Format Axis dialog box, click on Number.
On the right side of the Format Axis dialog box, click on Currency.
In the Decimal Places text box, change the 2 to a 0.
Click on the Close button.

Your slide show should look like this: