Power Point Tutorial
/Finding the toolbars
The toolbars contain graphically illustrated buttons that you click to perform specific tasks in a program. PowerPoint 97 has four main toolbars, which can help you create your presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint window, below the menu bar. It has buttons for common tasks such as saving, printing, checking spelling, and inserting charts and tables.
The Formatting Toolbar is located just below the standard toolbar. Most of its buttons are for formatting text. Use these buttons to change the font type or size, make text bold or italic, indent text, and insert bullets.
Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that contains all the slides, speaker's notes, handouts, etc. that make up your presentation.
Object: Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc.
Slide Show: A series of slides displayed in sequence. A slide show can be controlled manually or automatically.
Transition: A special effect used to introduce a slide during a slide show. For example, you can fade in from black, or dissolve from one slide to another.
Activating and using the Office Assistant:
The Office Assistant is an animated help system that answers your questions, and offers tips and helpful suggestions as you work. The standard Office Assistant character is Mr. Clipit, an animated paperclip, but you can change the Office Assistant's character at any time.
To activate the Office Assistant, click the Office Assistant button on the Standard Toolbar.
Or click the Help menu, then click Microsoft PowerPoint Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your work and offers tips or suggestions. A yellow bulb above the Office Assistant indicates that it has a tip. To see the tip, click the bulb.
You can ask the Office Assistant to help you perform tasks in PowerPoint. Let's say you want to find out how to insert a graphic. Here's what you do:
1. Click the Office Assistant. A callout appears, asking you what you want to do.
2. Type in your request. For example, type "insert a graphic". A list of related help topics will appear.
3. Select a help topic from the list. (Click See More for more options.) The help topic is displayed.
/Creating a slide from scratch
In the next step you will create a Title Slide for your presentation using the Blank Presentation option. You will be working in Slide View.
1. Open the PowerPoint program. The PowerPoint dialog box appears.
2. In the PowerPoint dialog box, click the Blank Presentation option button. The New Slide dialog box appears. It asks you to choose an AutoLayout format.
3. Click the Title Slide layout. It's the first in the list. The name Title Slide appears in the preview box.
4. Click OK. A Title Slide appears, ready for you to work with.
Note: The PowerPoint dialog box appears only when you first launch the program. If you are already working in PowerPoint and want to create a new blank presentation, click the New button on the Standard Toolbar or follow these steps:
1. Click the File menu, then Click New.
2. In the New Presentation dialog box, click Blank Presentation, and then click OK.
/
Adding text to a slide
The Title Slide layout contains text boxes for a title and a subtitle. Try typing text into these boxes.
1. Click in the Title text box. A thick gray border appears around the text box indicating that it is selected.
2. Type a title.
3. Click the Subtitle text box and type a subtitle.
Congratulations! You've just created your first slide in PowerPoint 97.
/ Adding another slide
1. Click the New Slide button on the Common Tasks toolbar.
2. The AutoLayout dialog box will appear. Choose a layout for your next slide.
/ Moving from slide to slide
Let's say you've created several slides for your presentation. You've finished working on the last slide, and now you want to take a look at your other slides. Here's how you move from slide to slide in Slide View.
To move to a previous slide:
1. Click the upper double-arrow button on the lower right corner of the PowerPoint window. The previous slide will appear.
To move to the next slide:
1. Click the lower double-arrow button on the lower right corner of the PowerPoint window.
Switching to Outline View
To switch to Outline View, click the Outline View button in the lower left-hand corner of the PowerPoint window.
This is what you should see in Outline View:
Note: When you go to Outline View, PowerPoint automatically displays an Outline Toolbar on the left side of the window. It contains many useful tools for working in this view.
Adding a slide to your outline
You can add a new slide in Outline View the same way that you do in Slide View.
1. On the Common Tasks toolbar, click New Slide.
2. In the New Slide dialog box, click a slide layout, then click OK. A new slide icon appears in your outline.
You can also add new slides quickly by using the Enter key. To add a new slide right after a slide title:
1. Place your cursor at the end of a slide title.
2. Press the Enter key. A new slide icon will appear in your outline.
/Adding text to your outline
If you want to add text to a slide that you created previously, click an insertion point in the outline and start typing.
If you want to add text to a new slide you've created in Outline View, follow these steps:
1. Type a title beside the slide icon.
2. After the slide title, press the Enter key. PowerPoint adds a new slide.
3. Click the Demote button on the outline toolbar to convert the new slide to a text object.
4. Type your text.
5. To add another bullet point, press Enter.
Note: With the exception of the title slide, any text you add will be formatted as a bullet point.
Moving around in Outline View
When you are in Outline View, you see all the text that appears on your slides. However, PowerPoint lets you collapse the view, so you see only the outline titles. Use this option if you want to print an outline of your presentation, or if you want to check the logical flow of your slide titles without the distraction of extra text.
To collapse all the slides in your outline:
1. On the Outline Toolbar, click the Collapse All button. The slide text for all the slides will disappear.
To expand all of the slide titles again:
1. Click the Expand All button on the Outline toolbar. The text for all the slides will appear again.
Creating a Presentation using the AutoContent Wizard.
If you have just launched PowerPoint, click the AutoContent Wizard option button in the PowerPoint dialog box to start a presentation.
If you are already working in PowerPoint, here's how you start the AutoContent Wizard:
1. Click the File menu, then click New. The New Presentation dialog box will appear.
2. In the New Presentation dialog box, click the Presentations tab.
3. In the Presentations list, click the AutoContent Wizard, and then click OK. The wizard will start.
Working with the AutoContent Wizard
The AutoContent Wizard will guide you through some simple steps.
1. Read the information on the start screen, then click Next.
2. In the next dialog box, select the type of presentation you want to give, then click Next to advance to the next dialog box.
3. Continue entering options until you reach the Finish step.
4. Click Finish.
The AutoContent Wizard will display your presentation in Outline View. The outline is made up of sample slides, each of which has a suggestion for the type of information that should be entered in the slide. You can customize the information in the slides in either Outline View or Slide View.
/Creating a presentation using templates
If you have just launched PowerPoint, click the Template option button in the PowerPoint dialog box to start a new presentation.
If you are already working in PowerPoint, follow these steps:
1. Click the File menu, then click New. The New Presentation dialog box appears.
2. Click the Presentation Designs tab, and then click an appropriate template. The design will appear in the preview box.
3. Click OK. The New Presentation dialog box will close.
/
Saving Your Presentation
While working on a presentation, it's a good idea to save your work often. Otherwise, you risk losing your work. The next steps show you how to save your presentation to your hard drive for the first time, using the Save As command.
1. Click the File menu, and then click Save As. The Save As dialog box will appear.
2. In the File name box, type a name for your presentation.
3. Click Save.
The presentation is now saved to your hard drive.
Once you've saved the presentation for the first time, periodically save it by clicking the File menu, then clicking Save. Or, click the Save button on the Standard toolbar.
UNIT 2
PowerPoint gives you quite a few ways to create a presentation. If you want total control over the look and structure, you will likely build your slide show from the ground up. If you need a presentation in a hurry, the AutoContent Wizard is your new best friend. If you're great at organizing information, but can't match two colors if your life depended on it, then you'd better leave your slide show color scheme to PowerPoint's ready-made templates.
That said, what's the best way to create a PowerPoint presentation with your students? The answer depends on two factors: time and function. Teaching your class how to create a presentation from scratch is time consuming, but it's worthwhile process. Not only will your students pick up valuable technology skills, they'll also have a blast creating slide shows that define their unique style. You, too, will find the do-it-yourself method the most rewarding as you watch your students breathe life into a blank presentation.
The second consideration is function. What type of presentation do you want your students create? Is it going to be a science fair kiosk presentation, or a simple three-slide show? Of course, the bigger the show, the more help your students will need. Whatever method you choose, be sure that it meets your learning objectives. For example, if your goal is to teach your class how to organize information, you'll want your students to spend more time working on outlines and less on background colors.
While we're on the topic, we have to point out our favorite PowerPoint feature for the classroom-the Outline View. There's very little razzle-dazzle to this feature, which is probably why we like it so much. If you want your students to concentrate on the main elements of a presentation, start them out in Outline View. This modest view will keep your kids focused on researching, organizing, and writing their presentations. After your students have created a logical outline, you can introduce the fancy fonts and mesmerizing transitions.
Your students can follow your instructions for creating an outline, or they can use one from the AutoContent Wizard. The Generic presentation has excellent headings and writing instructions for a simple presentation or a classic essay. When introduced during the research stage of a project, you can even use this outline to teach the finer points of note-taking.
/Outlining a text box
As you have seen, the thick gray border that appears around a text box is temporary and disappears when the text is deselected. If you want a permanent outline around your text box, create one using the drawing toolbar.
Try adding a blue dotted outline to a text box.
1. Click the text box to select it. A border will appear around the text box.
2. On the drawing toolbar, click the arrow beside the Line Color button, then click the blue color box.
3. Next, click the Line Style button, and then click 3 pt.
4. Finally, click the Dash Style button, and then click the square dot dash option. A dash style box will appear.
5. Click outside the text box to deselect it.
Changing your background color
In PowerPoint it's easy to change the background color of the slide you are working on. Let's say you want to change the color of the slide to light blue. Here's what to do:
1. Click the Format menu, then click Background. The Background dialog box will appear.
2. In the Background fill section, click the arrow on the list box to open it.
3. Click More colors to open the Colors dialog box.
4. In the Colors section, click a light shade of blue.
5. Click OK to close the Colors dialog box.
6. In the Background dialog box, click the Preview button to see a preview of the slide color.
7. If you like what you see, click the Apply button. The background color of the slide is now light blue.
Changing your background pattern
1. Click the Format menu, then click Background. The Background dialog box appears.
2. Click the Background Fill list box, then click Fill Effects. The Fill Effects dialog box will appear.
3. Click the Pattern tab, and then click the pattern you want in the Pattern box. A preview of the pattern will appear in the Sample box.
4. If you want to change the background and foreground colors of the pattern, select them from the Background and Foreground drop down lists.
5. Click OK to close the Fill Effects dialog box.
6. In the Background dialog box, click the Apply button.
Changing your font
1. Click the text box to select it.
2. Place the pointer on the box's border, and click again. The insertion point disappears, indicating that the entire text box is selected.
3. Click the Format menu, then click Font. The Font dialog box appears.
4. In the Font style list, click Bold; in the Size list, click 36; and in the Color list, click green.
5. Click OK to close the font dialog box.
All the text in your text box is now green, bolded, and a font size of 36.
Selecting a new bullet style
1. Click anywhere in the bulleted text to select it.
2. Click the Format menu, then click Bullet. The Bullet dialog box will appear.
3. Click the square bullet in the symbol grid.
4. If you want, select a new color for the bullet in the color list box.
5. Click OK. The new bullet style will appear in your bulleted text.
/Adding a shape
PowerPoint lets you add a variety of shapes to the slides of your presentation.
Try adding a star shape to your slide, using the AutoShape tool on the drawing toolbar.
1. Click the AutoShapes button, point to Stars and Banners, and then click the 5-point star shape. The pointer will change into a cross.
2. Click anywhere on the slide. A star of predefined size will be inserted.
3. To make the shape larger (or smaller), drag a resizing handle. To resize the shape proportionally, hold down the SHIFT key as you drag.
Moving a shape
Let's try moving the star to another part of the slide.
1. Place the pointer on the star. The pointer turns into a four-headed arrow.
2. Click and hold down the mouse button, then drag the star to the new location.
3. When the star is positioned where you want it, release the mouse button.
Adding color and texture to a shape
First, try adding the color yellow to the star.
1. Click the star shape to select it.
2. Click the arrow beside the Fill Color button, and then click More Fill Colors. A Colors dialog box appears.
3. Click the Standard tab, then under Colors, click a shade of yellow.