Functional Area: Asset Accounting / Post Periodic Asset Accrual
Purpose
Use this procedure to periodically post full accrual depreciation to the General Ledger.
Trigger
Perform this procedure when assets are acquired, retired, or transferred. This is typically performed at month end, but could be run throughout the month.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- Select AccountingFinancial AccountingFixed AssetsPeriodic ProcessingDepreciation RunASKBN – APC Values Posting to go to the Periodic Asset Postings screen.
ASKBN
Business Process Information
Assets are acquired thru business processes such as Invoice Receipts to Purchase Orders, Accounts Payable Invoice, Internal Acquisitions, Settlement of Project Systems, Disposals that result from scrapping or sale of asset, and Transfers to other departments. When assets are acquired, the general ledger and the asset sub ledger are updated with relevant accounting entries for modified accrual but not for Full Accrual (deprecation area 10). This transaction will update the general ledger for the full accrual entries made to the sub ledger.
Generally, this transaction will be automatically executed monthly from the Schedule Manager. In cases where this needs to be done for a single asset or a small range of assets, this transaction can be run in background processing.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Asset Accounting / Post Periodic Asset Accrual
Procedure
1. / Start the transaction using the menu path or transaction code.
Periodic Asset Postings
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company Code / Required / Organizational unit within Financial Accounting
Example:
UC
Layout / Optional / Name of the layout that impacts how planning information is presented by the transaction using it
Example:
Not being used at this time.
Main Asset Number / Optional / A unique identifier assigned to every asset in SAP
Example:
14000001
Asset Subnumber / Optional / Number used to track funding sources of an asset
Example:
0
3. / Select to the left of List assets.
4. / Select to the left of List Direct Items.
/ This indicator will default even though UC will run in batch.
5. / Select to the left of Test run.
6. / Select to the right of Standard Posting Run.
7. / Click .
/ If errors occur during the test run, you must correct the errors and then select to the right of Restart posting run.
Limitation online
8. / Click .
Periodic Asset Postings (2)
9. / Double-click on the appropriate DocumentNo to see the Simulated FI Posting.
Periodic Asset Postings (3)
10. / Click .
/ This is the screen of the simulated FI posting.
Periodic Asset Postings (4)
11. / Click .
Periodic Asset Postings (5)
12. / Deselect to the left of Test run to post the document.
13. / Select Program Execute in Background F9.
Background Print Parameters
14. / Click .
Start Time
15. / Click .
16. / Click .
17. / Click .
Information
18. / Click .
Periodic Asset Postings (6)
19. / Enter /nSM37 in the Command field to go to the Simple Job Selection Screen.
20. / Double-click .
Simple Job Selection
21. / Click .
Job Overview
22. / Select to the left of the appropriate Job.
23. / Click .
Output Controller: List of Spool Requests
24. / Select to the left of the appropriate Spool no.
25. / Double-click (in the Typecolumn to the right of the Spool no.).
Graphical display of spool request XXXX in system RD1
26. / Enter /nFB03 in the Command field to verify the posting.
27. / Click .
Display Document: Initial Screen (2)
28. / Click to find your document.
Document List
29. / As required, complete/review the following fields:
Field / R/O/C / Description
Document type / Required / Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database.
Example:
AZ
30. / Click .
Information (2)
31. / Click .
Document List (2)
32. / Double-click on the appropriate DocumentNo.
Document Overview - Display
33. / Click .
34. / Click until you return to the SAP Easy Access screen.
35. / You have completed this transaction.
9/19/2017
Ver: / AA_ASKBN_PostPeriodicAssetAccrual_0_FinProcAssets.udc
© University of Cincinnati / 1/19
Work Instruction
Functional Area: Asset Accounting / Post Periodic Asset Accrual
Result
You have completed a periodic asset posting.
Comments
None
9/19/2017
Ver: / AA_ASKBN_PostPeriodicAssetAccrual_0_FinProcAssets.udc
© University of Cincinnati / 1/19