CENTRAL WATER AUTHORITY

ST. PAUL – MAURITIUS

Tel: 601 5000; Fax: (230) 686 6264, e-mail:

Website:

AMENDED JOB SPECIFICATION

POST:Director Procurement & Supply (on contract)

SALARY:Negotiable

QUALIFICATIONS:

  1. A Degree in either-

(i)Procurement and Supply Management;

(ii)Business Administration;

(iii)Management;

(iv)Economics;

(v)Finance;

(vi)Engineering

or

an equivalent qualification from a recognized institution acceptable to the Central Water Board.

  1. Either

(i)A Masters’ Degree;

or

(ii)A chartered Member of the Institute of Purchasing and Supply (CIPS)

or

(iii) an equivalent qualification from a recognized institution acceptable to the Central Water Board.

  1. A minimum of five years’ post qualification experience in a senior position in the field of Procurement and Supply.

WAIVER

In the absence of candidates possessing a minimum of five years’ post-qualification experience in a senior position in the field of Procurement and Supply, candidates possessing less than five years’ post-qualification experience, may also be considered.

  1. Candidates should also-

(i)Be fully conversant with the Public Procurement Act and Public Procurement Regulations and other legislations and procedures relating to procurement and supply;

(ii)Be able to bring a new dimension to procurement activities by creating and implementing innovative solutions to meet organizational needs;

(iii)Be well conversant with modern procurement and purchasing techniques;

(iv)Be able to take proactive approach to overcome challenges and achieve results ;

(v)Possess good IT skills;

(vi)Possess a high degree of confidentiality, complete integrity and a high sense of personal and professional ethics;

(vii)Be a strategic thinker and innovator and possess ability to make decisions, exhibit sound and accurate judgment and makes timely decision;

(viii)Have highly developed and proven team management skills;

(ix)Possess both strong and effective oral and written communication as well as presentation skills.

ROLES AND RESPONSIBILITIES:

  • To plan, develop and implement a Procurement Strategy to meet organizational needs by reviewing existing systems or introducing new systems to keep pace with latest developments in the Procurement and Supply field.
  • To advise management on procurement and supply operations, thereby providing support in the implementation of the Authority’s policies and programmes.

DUTIES:

  1. To develop and manage the procurement department of the Authority including setting targets and monitoring performance;
  1. To carry out a comprehensive review of the Purchasing function and its methodology and identify and implement improvements, including e-procurement service throughout the organization;
  1. To manage the entire processes in the planning of procurement and supply chain activities, inventory control, logistics and distribution;
  1. To manage and monitor all transactional procurement including tendering processes, evaluation, contract management, legal considerations and payment conditions and risk assessment.
  1. To implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, supplier/customer relationship management and performance measurement with a view to improve the efficiency and the effectiveness of the Procurement and Supply Department;
  1. To ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes including receipt of requisitions and quotations, bids and proposals, evaluation and negotiation of certain conditions of contracts in full compliance with the Public Procurement Act and Regulations and/or other directives from the Procurement Policy Office.
  1. To plan and develop in collaboration with Departmental Heads-

(i)an annual departmental cost savings targets for the annual Budget process; and

(ii)an annual procurement plan to facilitate good procurement planning within the organization;

  1. To prepare and submit progress reports to the Procurement Committee as and when required;
  1. To advise on corrective actions/measures to address system weaknesses identified, or irregularities or fraud reported by the Internal Control Division and report accordingly to the Procurement Committee;
  1. To monitor closely all remedial actions taken in respect of weaknesses and shortcomings relating to procurement and supply;
  1. To ensure that the annual physical stock verification is carried out in accordance with prescribed rules and regulations;
  1. To appoint the Board of Survey for disposal of obsolete, and unserviceable items upon request of departments or when detected upon site visits;
  1. Keep and maintain a database for cases of write off of losses resulting from thefts and shortages so as to enable the Authority to oversee the efficiency and effectiveness of the write off systems;

14. To monitor life-cycle/shelf–life of assets and equipment and to ensure that there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks are not being held;

15. To design and organise training of officers of Procurement & Supply Cadre in accordance with training curriculum; and offer appropriate guidance and coaching as and when required.

16. To participate in quotation and procurement committees and attend meetings and Committees as and when required.

  1. To use ICT in the performance of his duties.
  1. To perform such other duties directly related to the main duties listed above or related to the delivery of the output and results expected from the Director Procurement and Supplyin the roles ascribed to him.

Approved & Amended by Central Water Board on 27 December 2016- CWB (16)14/282

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