Job Description
POST: Assessment, Data and Examinations Assistant
RESPONSIBLE TO: Principal, under the day to day management and leadership of the Head of Secondary Phase
GRADE: NJC SCP 15-17 £15,294- £15,959 per annum pro-rata’d salary
KEY RELATIONSHIPS: ALT; relevant teaching and support staff; partner professionals; parents; students; Academies/Schools; local community; other Oasis Academies and Oasis Community Learning central staff.
LOCATION: Oasis Academy Shirley Park
WORKING PATTERN: 37 hours per week, term time only (plus 4 days in August following the publication of external examination results- second and third week)
JOB PURPOSE: To assist in the operation and delivery of internal and external examinations within the Academy which include managing the planning, operation and monitoring of examinations.
DISCLOSURE LEVEL: Enhanced
Key Responsibilities: To assist in co-ordinating the arrangements for all Secondary Phase examinations at Oasis Academy Shirley Park.
Role Purpose and Role Dimensions:
Commitment to Diversity:
As a member of the Academy team, to take individual and collective professional responsibility for championing the council's diversity agenda and proactively implementing initiatives which secure equality of access and outcomes. Also to commit to continually developing personal understanding of diversity.
Key External Contacts: Exam Boards – AQA, Edexcel, OCR, WJEC and NCFE
NAA
JCQ
Exam Officers Association
Key Internal Contacts: Academy Leadership Team
Learning Zone Leaders
Curriculum Leaders
Teaching staff
Invigilators
Cover Manager
Site staff
IT staff
Key Responsibilities, Accountabilities and Outcome Areas:
Key Elements:
Organisation
This will involve:
· To assist in the daily running of public examinations.
· Checking, storage and security of exam papers as they arrive and informing Assessment, Data and Examinations Manager of any discrepancies.
· To appraise FM of hall bookings and seating requirements for each exam season.
· To fully understand the requirements for pupil conduct in all exams, alongside Assessment, Data and Examinations Manager.
· To assist in completing attendance registers for external exams, collating and packaging of scripts.
· To make arrangements to have exam scripts collected by the required courier and ensure that they are collected on time.
· To be responsible for makingarrangements for staff to invigilate and ensure they are briefed on procedures.
· To liaise closely with Cover Manager with regards to invigilation.
· To assist Assessment, Data and Examinations Manager to ensure all coursework/controlled assessment deadlines are met.
· To liaise with SENCO regarding Access Arrangements to ensure that the needs of students are met.
· To assist Assessment, Data and Examinations Manager to disseminate information about external and internal exams to staff, students and parents.
· To liaise with LZLs/CLs on student entries, keeping ALT informed.
Administration
This will involve:
· To assist in making examination entries for external exams/registrations such as GCSEs, GCEs, BTECs, OCR Cambridge Nationals, NCFE V-Certs that may be required. This will include; downloading base data for the relevant exam boards and seasons used; establishing mark sheets; making and returning entries; applying for special arrangements (extra time, modified papers, bi-lingual dictionaries); dealing with clashes; preparing an exam timetable for each season; arranging seating plans and labels for exam desks and administering exams on a daily basis through all exam seasons (November and June).
· To assist in ensuring all examination stationery and necessary materials are available relating to the smooth running of exams.
· To assist in making sure that entries are checked and agreed with students and parents/carers with the approval of the Assessment, Data and Examinations Manager (Statements of Entry).
· To make any entry changes having been agreed by staff and on the condition that the student and parent/carer are aware.
· Assisting the Assessment, Data and Examinations Manager to co-ordinate the provision to each student/parent/carer of a general exam timetable and an individual timetable showing the exam entries and seat allocation.
· To liaise with staff, students and parents to ensure that all parties are fully informed of exams conducted in November and June. Letters to be send to parents for each season with Statements of Entry.
· To assist with the copying and distribution of results in conjunction with the Examinations Manager.
· To check certificates and make arrangements for their distribution.
· To organise and attend the results days in August for both GCE and GCSE, distributing results to students and distributing documentation to staff in conjunction with the Assessment, Data and Examinations Manager to parents and staff.
· Ensuring that the SIMs database is up to date.
Safeguarding Children
Oasis Community Learning is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced CRB checks.
The person undertaking this role is expected to work within the policies, ethos and aims of the Academy and to carry out such other duties as may reasonably be assigned by the Principal. The post holder will be expected to have an agreed flexible working pattern to ensure that all relevant functions, including extra-curricular activities, are fulfilled through direct dialogue with employees, contractors and community members.
The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment.
The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.
The post holder will be subject to performance objectives agreed annually with the relevant body and these objectives will be reviewed annually.
Agreed by Postholder: ______(Print Name)
Postholder signature: ______
Date: ______
Person Specification
Our Purpose
Oasis Academies exist to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a ‘can do’ culture which nurtures confident and competent people.
Oasis Community Learning Ethos
Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. Our work is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our schools. This is foundational to our belief that all people are created and loved by God as equal and unique beings, and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of each Academy community.
For further information, please refer to the Oasis Community Learning Purpose, Ethos and Values document which accompanies this job description.
Essential / DesirableQualifications /
· Appropriate academic qualifications to at least GCSE standard or ability to demonstrate literacy and numerical competency through proven experience
/ · Post 16 educational qualificationsProfessional Development / · Self-motivated and committed to self-development
Experience, Skills
and knowledge / · Successful experience of working in an office environment or similar
· Experience of working effectively within a team
· Proficient in the use of Microsoft packages Word /Excel
· Good levels of ICT skills and high level of attention to detail
· Good written and oral communication skills
· Good understanding of data and numerical competence· Effective team member able to work co-operatively with colleagues
· Calm and adaptable with an ability to work within a flexible and busy environment· Good organisational, prioritisation and time management skills
· Good interpersonal skills / · Previous experience of working with exams and data in an Academy
· Evidence of independent work
· Experience of effectively working with the public students/ community environment/customer focused environment
· Proficient in the use of school information management
· Proficient use of e-mail and the internet
Commitments / · Supports the Academy’s aims
Personal Qualities / · Energy, enthusiasm and flexibility