Post:Administrator (Part-Time 30 Hours Per Week)
Job Description
Post:Administrator (part-time 30 hours per week)
Reports to:Dual reporting to Terminal Engineer & Safety Officer
Department:Engineering & Safety
Location: Immingham
Scope
General administration for the Engineering and Safety teams located at Immingham.
Main Duties
Duties include but are not limited to:
Engineering:
- Take and record site meter readings in line with maintenance tasks for accounting purposes.
- Assist with the running and maintenance of the asset management system on site to include: -
- Close out of Computerised Maintenance Management System (CMMS) work order upon completion and the raising of remedial work orders.
- Assist with filing and scanning of hard copy paper work and saving into software folders.
- Attaching scanned documentation into the CMMS by means of hyperlink or upload facility.
- Add new items of equipment and update Planned Preventative Maintenanceroutines associated.
- Assist with provision of CMMS records for internal and external audits.
- Printing of work orders for contractors and maintenance staff.
- Performing equipment location and duty amendments as required through relocation or change of service.
- Raise purchase order requests for approval by the budget holder.
Health & Safety and Training
- Administration of Agility software for Safety Critical inspections and subsequent actions such as producing COSHH Assessments and other applicable risk based assessment reports
- Production of emergency exercise and KPI reports to ensure all aspects of Safety, Health and Environmental performance are suitably documented and monitored by the team.
- Use of Focal Point finance system to complete ordering of Safety equipment such as PPE and First Aid items.
- Creating and maintaining numerous data bases as part of the competence development programme
- Administration of continuous improvement training programmes and booking of training sessions etc.
- Assisting with the development of a suitable training data base, enabling proof of competence to be documented in one centralised location.
Post Requirements
1. / IT /- Candidate must be fully IT literate and have an excellent working knowledge of excel, word, access, spreadsheets and MS windows systems.
2. / Experience /
- Experience of working in a busy administration environment.
- Minimum 2 years’ experience in the above described IT systems.
3. / Skill set /
- Ability to work within a small team.
- Ability to provide all aspects of administration duties.
- Ability to communicate and work with other multiple departments.
To apply:
Please email detailing your interest and attaching your CV.
Please also add your notice period and current salary/ package details. Thank you.