Position Description - Supervisor Template

Position Description - Supervisor Template




Core Mercy Values: / Compassion, Hospitality, Respect, Innovation, Stewardship, Teamwork
Position title: / OHS/RTW Manager/coordinator / Employee name:
Business Unit/Department: / WMH, MMH and MPC
Administration / Date: / February 2011
Position reports to: / Hospital: Director of Nursing/Hospital Manager
Group: Group Risk Manager
Group OHS Manager &
Group WorkCover Manager / Positions reporting to this one: / N/A
Position Purpose: / OH&S: Manage and advise on all OH&S activities within all services provided by Werribee Mercy Hospital (WMH), Mercy Mental Health (MMH) and Mercy Palliative Care (MPC). Assist managers with compliance related to OH&S regulation, legislation and policy.
Return to Work (RTW): Case management of injured workers. Case management will be conducted in conjunction with area managers with a view to facilitating a quick and safe return to work
Qualifications: / Qualification in OH&S, or working towards. Demonstrated experience in OH&S beneficial.
Resource management: / Total staff management (FTE):
Annual Operating Expenditure:
Annual Capital Expenditure:
Personal Competencies required /

Job Competencies Required

 Negotiation skills /  Knowledge of relevant legislation and regulations
 Proven communication and interpersonal skills /  Ability to actively listen and resolve conflict, as well as support, encourage, motivate and direct staff
 Consultative approach /  Report writing skills
 Empathetic /  Analytical skills
 Problem solving / 
Key Result Areas / Key Activities / Standard Measures
 Demonstrates and upholds the Values and Mission of Mercy Health. /  Ensure the values of Mercy Health are incorporated into daily work practices for all staff. /  Be compassionate and provide support to staff and customers.
 Consistently shows respect and values each person’s dignity.
 Seeks opportunities to be innovative for improvement.
 Communicates openly and honestly as an effective team member.
Staff and management are encouraged and supported to comply with OHS programs, policies and training. /
  • Manage and chair OHS Committee
  • Coordinate identification and review of OHS risks for facility risk register
  • Attendance at relevant meetings including OHS, Support & Corporate Quality Committee. Flu Pandemic and Infection Control meetings
  • Provide education on risk management control programs
  • Provide advice to facility staff and managers
  • Disseminate OHS information
  • Organize and/or conduct OHS training in line with Group program
  • Record training
  • Co-ordinate OH&S component of staff orientation and development programs.
  • Liaise with Group OHS Manager
  • Risk assessments completed and controls implemented and risks reviewed. Risk register up to date.
  • Minutes of meetings recorded, distributed and up to date
  • Training records up to date

Advise, recommend and report to senior management on health and safety issues and report to MH Risk and WorkCover Services /
  • Analyse and report incident and
claims data on regular basis
  • Review and assess CEA submissions as requested by managers
  • Liaise with WorkSafe Inspectors
  • Undertake specialist OHS Projects
  • Meet with Hospital manager on a regular basis (Monthly)
  • Reports to senior management
  • Minutes of OH&S, Quality
  • WorkSafe Reports
  • Occupational risks on risk register up to date
  • Incident database up to date

Hazards are identified, assessed and controlled /
  • Assist staff to identify, assess and control hazards/risks
  • Manage OHS hazards governed by legislation/regulation
  • Organise manual handling training
  • Manage Infosafe database
  • Manage incident database
  • OHS Housekeeping risks assessment conducted according to policy
  • Infosafe database is up to date
  • Incident database up to date
  • Manual handling training is up to date
  • WorkSafe Reports

Emergency Procedures in place and staff trained to ensure effective management of emergencies at facilities. /
  • Review emergency procedures
  • Update and disseminate emergency procedures
  • Facilitate nomination of staff to specific roles in the emergency procedures
  • Organise periodic exercises of emergency
  • Provide Emergency training as required
  • Liaise with Corporate Emergency Coordinator
  • Emergency procedures reviewed and up to date
  • Emergency exercises conducted
  • Emergency training attendance
  • procedures
  • Organise training in emergency procedures
  • Training records

Return to Work Plans are developed for each employee who provide certificates which state they are not fit for normal duties due to injury and/or illness /
  • Identify suitable duties in consultation with stakeholders.
  • Maintain a separate management file for any employee submitting a claim for Workers Compensation, including file notes, which show a clear trail of any decision made about a claim.
  • Provide return to work plans for staff with personal injury and/or illness.
  • Identify and access specialist resources as required e.g. vocational psychologist, occupational therapist, investigators, medical specialists etc.
  • Train employees in WorkCover matters claims management and Return to Work activities.
  • Liaise with staff and Entity Management.
  • Return to Work Plans are received by Agent in required timeframe
  • Nil complaints from workers and Treating Health Professionals.
  • Regular claims review meeting with Agent, RTW Coordinators and management

Claims are managed effectively /
  • Prepare Review Return to Work plans in line with legislative requirements.
  • Regular Case reviews with Agent
  • Liaise with Group WorkCover Coordinator
  • Claims costs
  • Claims reports
  • Legal compliance audit

Management is kept informed of all workers compensation matters. /
  • Write regular reports on claims.
  • Reports to facility and corporate management
  • Reports from insurer

Provide so far as is practicable, a healthy and safe environment for staff and others in the workplace and actively review work procedures and supervise staff to ensure all work is performed in a safe manner. /
  • Undertake regular risk assessments
  • Complete incident forms
  • Actively investigate incidents
  • Assist injured staff to return to work in a safe and timely manner
  • Keep orientation records
  • Completes Risk assessments and implements controls
  • Records incidents thoroughly and accurately
  • Conducts and completes incident investigations in a timely manner
  • Provides suitable and meaningful duties for staff on return to work plans
  • Ensures all new staff are provided with an orientation to the work area
  • Reduces number and cost of WorkCover claims

Employee’s Signature: / Date:
Print Name:
Line Manager Signature: / Date:
Print Name:

OHS/RTW Manager/Coordinator