Position Description
Title: / Planned Activity Group CoordinatorClassification: / TC1
Department: / Community
Current Occupant:
Commencement Date Individual Employment Agreement: / Permanent appointment relevant to L.C.H. Service Plan and subject to a 3 month probationary period.
Date approved: / Version 2, approved 2011
Approved by: / Chief Executive Officer
Organizational Relationships
Reports to: / District Nurse CoordinatorInternal liaisons: / · Allied Health / District Nursing / Health Promotion Coordinator
· Residential Aged Care Team
· Activities Officer
· Quality & Risk Manager
· Hospitality Manager
· Administration Officer
External liaisons: / · Clients, residents, patients and their families/carers
· Staff of Dept of Health and other health services
· Accreditation agencies – ACHS, ACSA
· Professional bodies/associations
· Private Practitioners and practice staff
· Community organizations, groups, individuals
· Surfcoast Shire Aged and Disability Services staff
Position Purpose
· To oversee, develop and deliver a diverse range of flexible responsive services for older people and people with disabilities and their carers that meets the needs of the community
· Required to provide leadership in all aspects of the role and to adopt a professional approach.
· In collaboration with the Director of Clinical Services, the District Nurse and the Health Promotion Officer be involved in planning for future development and service delivery.
Key Responsibility Areas
Organisational Responsibilities / Organization Culture· To understand and adopt Lorne Community Hospital ( LCH) values in all areas of work with attention to customer service, teamwork and community relations.
· Abide by the rules of the Lorne Community Hospital Code of Conduct and role model the organisational values.
Customer Focus
· Provide a high level of customer service.
Occupational Health and Safety
· Take responsibility for your own health and safety and for the health and safety of anyone else who may be affected by your acts or omissions in the workplace.
· Work within Occupational Health and Safety Acts, regulations and codes of practice.
Quality Management
· Ensure all services are provided within a quality and risk management framework, with demonstrated outcomes.
Risk Management
Ensure effective and timely risk identification, assessment, control and issue resolution processes are maintained.
Functional Responsibilities / The Planned Activity Group Coordinator is responsible for ensuring the day to day operation of the planned activity groups is in accordance with best practice standards and Home and Community Care (HACC) Program guidelines.
Quality and Evidence Based Practice
· Motivate and liaise with all staff to optimize involvement and knowledge of PAG program throughout service.
· Co-ordinate the ongoing assessment of performance and client satisfaction throughout the PAG Program.
· Actively support the accreditation process following ACHS EQuIP guidelines.
· Monitor PAG Policies to ensure they are relevant and accurate.
· Provide data for quality improvement and risk management activities as required in consultation with the DN.
· Resolve problems relating to PAG in consultation with the DN.
· Participate in monthly meeting with DCS
· Ensure volunteers participate safely and appropriately in consultation with the Volunteer Coordinator.
· Provide information to Administration in the form of reports and statistics as necessary.
· Ensure statistical information related to PAG participants is maintained
Risk Management
· Takes responsibility for risk assessment in relation to PAG activities and venues.
· Responsible for reporting all events outside normal daily routine with possible risk implications to the DN in an appropriate time frame.
· Consults with the Quality and Risk Manager on any identified risks.
· Ensure maintenance of LCH vehicle in line with warranty and service recommendations
· Oversee the safe, economical and correct use of any supplies and equipment.
Service Development
· Actively support senior staff in implementing quality risk and safety improvement plans.
· Provide a positive role model and reflect the values of LCH.
· Participate in orientation of staff.
· Maintain current knowledge of HACC service requirements and trends in the field of Planned Activities
· Attend external seminars and study days as appropriate and give feedback to organisation.
· Adapt work patterns according to changing client needs.
· Participate in, and support, data collection as requested and deemed relevant to the role.
Individual Responsibilities
· Self Management – set personal as well as professional goals, that manage workload, time commitments and relationships in a manner that enables acceptable performance and work life balance to be maintained.
· Professional Development – demonstrate a commitment to professional development and set achievable goals consistent with the organization’s objectives and individual competency.
· Maintain effective communication and liaison with Nursing/Medical/Allied Health professionals on a regular basis.
· Attend department meeting monthly.
· Communicate in writing and verbally, with DN regarding pertinent matters.
Participate in the appraisal process three months after commencement and annually thereafter.
Selection Criteria / · Demonstrated client-focussed approach to service provision.
· Well-developed interpersonal skills
· A demonstrated commitment to understanding and promoting quality and risk management principles.
Responsibilities as defined by the Dimensions of Quality Care
Clinical governance is the system by which the Board of Management, managers, clinicians and staff share responsibility and are held accountable for patient care, minimising risks to consumers and for continuously monitoring and improving the clinical governance of care and services.
Qualifications and Experience:
· Certificate lll in Community care or equivalent with at least two years experience working in the field of Activities or community care..
· Possess or able to possess a current Victorian Driver’s Licence.
· Must hold a certificate 3 in first aid
Terms and Conditions of Employment
· Employment Contract
The employment terms and conditions for this position are outlined in an individual employment agreement. The appointment is for a period of 3 years, subject to a 3 month probationary period.
· Police Records Check.
All Lorne Community Hospital staff require a current satisfactory Police check.
· Location
The position is located at Lorne Community Hospital, Albert Street, Lorne, Victoria.
· Remuneration
· Working Hours
The employment contract provides for a spread of hours 0.5EFT Monday to Friday, provided hours are not exceeded by 10 in any one day. Current office hours are 0830 to 1700 Monday to Friday (Flexible).
· Salary Packaging
Access to salary packaging, in accordance with ATO guidelines for public hospitals and the organisation’s salary packaging policy, currently up to $17,000 grossed up.
· Remote Area Housing Allowance
Employees purchasing or renting in a remote area such as Lorne may be eligible for a remote area housing allowance after the first 12 months, in addition to the salary packaged amount.
· Professional Development
Participation in the organization’s leadership development program and continuing professional development activities, as mutually agreed within the individual Performance Management Plan.
· Leave
Annual, sick and long service leave accrue as per Award and must be taken in accordance with organisation policy.
· Other
All employees of Lorne Community Hospital are required to demonstrate the dimensions of Quality Care in their daily work, as documented in the LCH Clinical Governance Plan and individual Performance Management plans.
All employees of Lorne Community Hospital are required to sign that they have read and agree to work within the Victorian Public Sector Code of Conduct.
Appointment to this position is subject to the successful applicant being able to provide (current within the past six months) or willing to undergo a National Police Check Certificate.