Greater Avalon Community Association
MINUTES
Re: Meeting of January 20, 2016
Location: François Dupuis Recreation Centre, Provence Room
Time: 7:30 p.m. to 9:30 p.m.
In attendance: Regrets:
Steven Sauve Margarita Iraheta Danick LaFrance
Brendon Walker Rachelle Lecours ValérieAssoi
Nadia Elajjouri André Arsenault Pamela Moss
Guest: Jason Coulas, Assistant to Councillor Blais
1. Welcome
The President welcomed everyone.
2. Approval of the agenda
The agenda was approved as presented.
3. Reading and Approval of the minutes of the last meeting
The Secretary read the minutes. Nadia Elajjouri moved to accept the minutes as read, seconded by Margarita Iraheta. All in favour. Motion carried.
4. City of Ottawa Update
Jason Coulas reported on behalf of Councillor Blais. He provided information on why the application for funding for Family Day had been refused. The group discussed the process and provided some lessons learned for next year including making recommendations on the process approval to the Councillor for next year.
5. Treasurer’s Report
The President announced that the balance was the same as last month at $1,681.47 with the exception of this month’s service charge. The President will transfer the files to the newly appointed Treasurer after the meeting.
6. Planning for Family Day
The President handed out the task list for Family Day and reviewed the outstanding items. Logistics for the event were discussed. The Secretary mentioned that Minto had been invoiced for $3000.00 to cover both Family Day and the BBQ in September. Brendon will take the lead on the ice rink and requested the help of one or two volunteers. He will also need a generator or two.
Action Item: The Secretary will check with Tim Horton’s on the price of hot chocolate.
Action Item: The Secretary will check with Christine Primeau at FDRC to see if we can advertise on the outdoor billboard.
Action Item: The President will check on the quality of the ice and insure access to the park on Family Day.
Action Item: The President is to call Pamela Moss regarding access to the key to the power box.
Action Item: Brendon Walker will discuss the requirements for the ice rink with Mark Magee, City Recreation Department.
Action Item: Margarita Iraheta offered to put up the signs announcing Family Day.
Action Item: The Secretary offered to prepare the handout for distribution at l’école des Sentiers and Metro.
Action Item: Pamela Moss will check with Metro to get the cookies. She will also follow-up with getting the supplies for hot chocolate if Tim Horton’s is not available.
Action Item: The Secretary will call on High schools for volunteers and will follow-up with the Army Cadets who have offered to volunteer.
7. Partnership Campaign
a) Review of marketing kit
The revised marketing kit was approved with a few changes. The Secretary mentioned that the only thing outstanding was the logo showing GACA.
The marketing campaign has started with letters/phone calls going to our partners for renewal. Three new partners have been identified to date and marketing kits have been sent out. The Committee responsible for the marketing campaign discussed new partnerships and will follow through as soon as the kit is finalized.
Action Item: The Secretary is to make the changes to the marketing kit and make it available to the members of the marketing committee, Margarita Iraheta and Brendon Walker.
b) Approval to purchase business cards
The Secretary requested the approval of business cards for the members of the marketing committee and the President. Approval was granted if the cost stayed under $50.00.
Action Item: The Secretary is to check on the cost of getting business cards.
8. Update - Name Change Logistics
The President registered a new web site under www.gaca-acga.com. The old PSCDA web site will not be renewed once it expires. A Post Office Box was opened to receive the Association’s mail.
The Association will keep the same logo but the acronyms will need to be changed from PSCDA to GACA.
9. Update - Incorporation Status
The Secretary mentioned that she had already met with Ms. Virgo at Dust-Evans-Grandmaître and that preliminary work has already begun.
10. Other Business
No additional business was presented.
11. Round Table
No additional items were presented.
12. Date of next meeting – February 10, 2016
13. Adjournment
The meeting adjourned at 9:00 pm.
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