DATE/TIME: November 25, 20157:00 pm
LOCATION: Andrea Soule’s Tack Room
Email:
Website address:
ATTENDANCE:
  • Andrea Soule (DC) Linda Murphy (ADC), Brenda Bielicki (Treasurer), Mary Tibault (Secretary), N-J Ainslie, Barb Elliott Pam Lewis,
  • Regrets:
Lisl Given, Andrea McFaul, Laurie Latour
ITEM NO. / DESCRIPTION / STATUS
Minutes of Previous Meeting:
  • Pony Club home base
  • Protocols & Bylaws
  • Web site
  • Facebook page
  • Instagram
  • Insurance
  • BEC nominations
  • Non nominated position
/ No issues from previous meeting
New Business
BEC Vote
  • DC: Andrea Soule
  • ADC: Linda Murphy
  • Secretary: Mary Thibault
  • Treasurer: Brenda Bielicki
/ Carried
Non nominated positions
  • Quiz: NJ Ainslie
  • PPG: NJ Ainslie
  • Rally: Andrea Soule, Linda Murphy
  • Showjumping: TBD
  • Dressage: TBD
  • Tetrathlon: TBD
  • Le Trec: TBD
  • Branch Organized activities: Pony Club Show Committee - Pam Lewis
  • KRPC Rally
  • Testing - Brenda Bielicki
/ Members volunteered for some of the disciplines as lead coordinators. Some left to fill. All positions will be supported by other members.
Branch Fees vote
  • Financial expenses and or subsidising of any cost for a club member must be done by vote. For subsidising a written request must be submitted to the BEC.
  • Vote on subsidising Miranda Bielicki C1 Test Fees
/ Agreed if parent/guardian donates their time the branch fees will be waived. Agreed by all in attendance. For those who can’t contribute their time they will be required to pay a $50.00 branch fee in addition to National/Regional fees.
It was voted and carried to cover $35.00 towards Miranda’s testing fees.
Subsidizing testing fees for next year will be revisited in the New Year. All members need to also renew or become OEF members and must provide proof.
CPC Award
  • No qualifying members this year
/ We’ll keep this in mind for future.
Regional Meetings
  • Next meeting is December 12th, 2015-Andrea Soule / ? Attending
/ Andrea and N-J plan on attending.
Memberships
Due Dec 20th 2015 / Any fees that need to be Subsidized will be voted on by the committee upon request.
National = $80.00
Regional = $30.00
Branch = $50.00 (will be waived for those volunteering their time to one of the disciplines)
Education
  • Schleese Saddle fitting clinic November 26th7pm, Terelisa farm
  • KRPC Blacksmith clinic November 29th10am -12pm, Donations toward a $25 gift card welcome.
  • Saskatchewan Pony Club education site permission forms
/ Linda and Karlie will be attending the saddle fitting clinic.
Clinician confirmed for the foot and shoeing clinic.
Forms handed out and returned for members to access the education site. Linda will submit to get accounts setup. Linda and Andrea have theirs setup now.
Post Meeting update: Linda is working on a schedule for education series that will get posted to our new website.
Parking Lot Items: These are items, activities and or future events that we would like to record in the Agenda and or minutes. Parking lot items will sit idling in the parking lot until they become relevant to the pony Club’s monthly meeting agenda, which they then will become New Business. / Will start doing this going forward.
Christmas Party
  • Possible Date, December 20th at Molly Elliott’s
Location: 497 County Rd 21
From the 401 take Camden East turn off – hwy 133 south. When you reach hwy 33 which is the end turn right to Bath. Go through Bath and proceed to the Lennox Generating Station – turn right onto County Rd 21.
  • Donation Of Deserts, Cheese & Crackers, And Meat & Buns (it was decided meat, cheese/crackers was too much with a ham dinner being provided).
/ The date has been confirmed. Members to arrive at 4 pm with dinner at 5 pm. This is for all members and their families.
Food for the party assigned:
  • Pam – pickles and ceaser salad.
  • Brenda – water and fizzy drinks,
  • Linda pies, squares and dinner rolls (This is a donation from Gray’s Grocery/Corner Bakery)
  • Andrea - drink, chips,
  • Barb is looking after main course – ham, potatoes and veggies.
  • Voted to give the members a gift for a great year.

BEC/Parent Meeting Schedule
  • Next parent meeting
  • January 13th, 2015, 7pm location Andrea Soule’s
  • Monthly parent meetings the 2nd Wednesday of every month
  • Please respond via email on attendance
/ Future meetings set.
Fundraising / This was briefly discussed. Members to come up with some ideas to raise funds to enable us to sponsor activities for the members. One idea was to host a dinner and sell tickets. Running a couple of horse shows.
Stable Management Meetings
  • Next meeting is November 29th
  • Please respond via email on attendance
  • Snack rotation, we have a 15 min snack break during our stable management sessions, please be sure to sign up for a turn on the 29th. Andrea Soule will provide the snacks for the November 29th SM meeting.
/ Post Meeting.
Mary bringing snack for Dec 13th meeting.
Linda will bring snacks for 1st meeting in January.
Reminder to bring medical armbands for the members if they have not done so already.
Discipline/Coordinator Updates
Item No. / Discipline / Coordinator / Status Update
Education / Linda / Homework will be assigned following the Dec 13th meeting due to the long gap to the 1st meeting in Jan. A quizz will be done at the 1st meeting in Jan based on assigned homework.
Testing / Brenda
Show Jumping / TBD
Dressage / TBD
Rally / Andrea, Linda
PPG / N-J
Le Trec / TBD
Quizz / N-J
Clinics / Barb / Spoke with Morag. Selena will be away for a bit. Barb will follow up and determine a date when she may be available. Clinic may be subsidized for qualifying members.
Horse Show(s) / Pam
Other Business
PARKING LOT ITEMS
ITEM No. / Short Description / Due Date / Status / Assigned to
Testing Fees / Before next test date - TBD / Pending / Andrea
Positions to be filled / Show jumping
Dressage
Le Trec / Pending / Andrea/Linda