POLE CREEK VALLEY HOME OWNERS ASSOCIATION
April 9, 2008 Qtr. Meeting
5:15 pm, Lakeside Unit 15A
1: CALL MEETING TO ORDER
Meeting was called to order by Zane Bishop at 5:25 pm. Attendees were: Larry Jamison; Kent Whitmer; Zane Bishop; Lee Reynolds; Michael Mckeough; Ron Owens; Mike Loftsgard and Phuong Cronin
2: APPROVAL of JANUARY MINUTES
Reynolds made a motion to approve the minutes. Jamison 2nd. All approved.
3: DOGS
Whitmer to draft a letter to send to all owners regarding dogs running loose in the neighborhood. Board to approve letter before sending.
4: BUDGET and FINANCIALS - MARK KRIEG
a. Dues and Violations
Krieg was not able to attend meeting. Only a few homeowners are not paid up for the year.
b. Covenants Officer- Review
5: LEGAL
- Kent Whitmer
6: CAPITAL PROJECTS REVIEW
a. Grand Environmental Pond Project
Nothing new to report. Bishop to check and see where it stands. Board would like to move ahead with plans even without grants.
b. Playground
Looking for a parent volunteer to help coordinate and drive project. Preferably a parent with younger child(ren)
c. Others
A path from Lakeside to the pond was discussed. A survey is needed to make sure property lines are correct. Lakeside has agreed to pay to move the fence. The cost of the survey will be split between Lakeside HOA and PCV HOA. Jamison to get bid for path/trail.
7.COYOTE CREEK- MICHAEL MCKEOUGH
a. Property Fences
Nothing new to report. Only one homeowner wanted a fence and it was approved.
b. Rondeau – rollover of deposits
Deposit rollover would be on a one-to-one basis not a lump rollover.
8. MOLLY LIPKE
a. Website – was not able to attend. Nothing new to report
9. DRC Update
a. Building approval sequence
Would like to add an addition of Approval by the TW&S before continuing to build.
b. Lakeside HOA approval for Woody Stone’s refund
After much discussion, Whitmer to draft letter for refund request. Board to approve letter.
c. Fee structure for additions to houses
Board voted to approve the change of Deposit and fee schedule as follows. Architect Review fee schedule will be changed from 1200 s.f (min) to 0 s.f (min.)
Jamison motioned that 2 years after design approval and deposit is not requested to be returned to homeowner that it gets rolled over to HOA account. Reynolds seconded. Board approved.
Owens requested assistance of board in getting more members to the DRC. Bishop volunteered to be on DRC. Whitney Kemper was mentioned as a possible member – Jamison to contact.
Letter to be sent to Lot 20 about the erosion on their property.
9. NEW BUSINESS
a. Connecting Trail
b. Dog Stations
Reynolds made a motion that 4 dog stations be put around the lake at a cost of approximately $350. Cronin 2nd. Board approved.
c. Update on office space/computer
The TW&S has given us space by the water tank to use for office space.
d. New condos on Hwy 40
Mike Kent has submitted plans for a 300 unit condo/apt complex at corner of hwy 40 and Prairie Sage.
e. County road maintenance
County commissioners are taking a stance that they have not adopted CR5221 by the county for maintenance. Board felt that county has been fixing, plowing and maintaining the road and therefore should formally adopt the road. Board has authorized Whitmer to investigate the matter further and report back.
10: Adjournment
McKeough moved to adjourn. Reynolds 2nd. Meeting was adjourned at 7:40 pm.