Attachment 7.5a - Local Closed POD Site Plan Template
Site-Specific Closed POD Plan (Insert Name of Closed POD)
Insert Local Health Department (LHD) Name
Insert Health Department Name Strategic National Stockpile (SNS) Plan
INSERT CLOSED POD NAME
CLOSED POINT OF DISPENSING (POD) SITE PLAN
Table of Contents
PAGE
Table of Contents / 2Situation / 3
Assumptions / 3
Concept of Operations / 3
Closed POD Mobilization / 3-4
Closed POD Operations / 4-5
Closed POD Deactivation / 5
Attachments
Attachment 1 Insert Name of Closed POD Memorandum of Understanding (MOU)
Attachment 2 Directions to Insert Name of Closed POD
Attachment 3 Insert Name of Closed POD Pictures
Attachment 4 Job Action Guidelines (JAGs)
Attachment 5 Contact List
Situation
· Describe the Closed POD Facility.
o Examples of topics include:
§ What is the facility’s name?
§ What is the facility’s address & contact number?
§ How many people will be served at the facility?
§ What is the facility originally used for?
§ Has an MOU or other agreement been signed with this facility?
Facility / Insert Name of Closed POD FacilityAddress / Insert Address of Closed POD Facility
Contact Number / Insert Facility Contact Number
Individuals Served / Insert Number of Individuals Served
Assumptions
· Describe any assumptions made when developing this plan.
Concept of Operations
Insert Closed POD Name Notification:
· Describe the process and procedures for notifying the Closed POD facility of activation.
o Examples of topics include:
§ When will the facility be notified?
§ Who will notify the facility?
§ How will they be notified?
§ Provide contact information for individuals being notified.
Facility Primary Point of Contact:
24/7 Contact Number:
Facility Secondary Point of Contact:
24/7 Contact Number:
Closed POD Mobilization
Closed POD Set Up
· Describe the process and procedures for setting up the POD.
o Examples of topics include:
§ Who will set up the POD?
§ How will it be set up?
§ Provide an inventory of POD equipment/supplies (fact sheets, NAPH forms, office supplies, office equipment, command and control vests, communication equipment, signs, crowd and traffic control equipment, etc.).
§ Describe how the POD equipment/supplies are organized (go-kits, containers, carts, etc.). Who will be responsible for the supplies and how will they be transported to the DN?
Security (If Applicable)
· Describe the process and procedures for security at the Closed POD facility.
· Describe who will provide security and in what capacity
Communications
· Describe the process and procedures for maintaining communication with the Closed POD.
o Examples of topics include:
§ What types of communication methods will be used?
§ Who will be communicating?
§ What are the back-up communication methods?
Closed POD Operations
Closed POD Staffing
· Describe Closed POD staffing.
o Examples of topics include:
§ Who will staff the Closed POD? Facility staff? LHD Staff? Volunteers?
§ Will a public health representative/nurse be sent to the Closed POD to assist?
§ Who will handle public information if the media arrive at the Closed POD?
Receiving SNS Assets
· Describe the process and procedures for receiving SNS supplies.
o Examples of topics include:
§ Where will the supplies be received?
§ Is necessary receiving equipment available?
§ What equipment will be used?
§ Who will receive the supplies?
§ Describe the inventory process. Will forms be provided for the Closed POD to complete or will they be required to use MCIR or another inventory tracking system?
Dispensing SNS Assets
· Describe the process and procedures for dispensing SNS supplies.
o Examples of topics include:
§ How will the supplies be dispensed?
§ Where in the facility will the supplies be dispensed?
§ Are necessary dispensing materials available? If not, how will they get these?
Requesting Additional SNS Supplies
· Describe the process and procedures for the Closed POD to request additional SNS supplies if needed.
o Examples of topics include:
§ Who will request additional supplies?
§ Identify the triggers for requesting additional SNS supplies.
§ Provide the contact information for requesting additional SNS supplies.
§ Identify who will make the request.
Transportation:
· Describe the process and procedures for transportation of SNS materials to the Closed POD.
o Examples of topics include:
§ Will the Closed POD pick up the assets or will they be delivered?
§ If supplies need to be delivered, what transportation arrangements are in place to accomplish this?
§ Identify the number and type of vehicles as well as the number of drivers needed.
§ Identify the primary transportation agency responsible for transporting SNS materials.
§ Identify the secondary transportation agency that may be utilized for transporting SNS materials.
§ If a security escort will be provided, identify who will provide that service.
Note: If possible, include an MOU or other written agreement with the transportation agencies, acknowledging their role in transporting SNS materials.
Closed POD Deactivation
· Describe the process and procedures for Closed POD deactivation.
o Examples of topics to include:
· Debrief of facility staff
· Collection of forms if applicable
· Completion of entries into MCIR if applicable
· Return, storage, or disposition of assets received
· Behavioral health considerations
Training & Exercise
· Describe any available training and exercise opportunities.
Insert Written Agreement with Closed POD Facility
Insert Directions
to the Closed POD
Include:
Primary and secondary routes from the primary and back-up distribution nodes
Insert Pictures of
the Closed POD
Insert Closed POD
Job Action Guidelines
(JAGs)
Include:
JAGs for positions that will assist with Closed POD operations
Insert Closed POD
Contact List
Insert Revision Date
Revised: 8/11 Page 1 of 10