PLVN Executive Committee
Held on 1 December 2014 at Beechworth
Minutes
1. / WelcomeAttendees: John Murrell, Michael Byrne, Chris Mackenzie, Jenny Ruffy, Chris Kelly, Karyn Siegmann, Sally Jones, Patti Manolis
Karen Ward-Smith
Apologies: Joseph Cullen
2. / Minutes of last meeting
That the minutes of the Executive Meeting held on 11 November 2014 be accepted as a true record of the meeting.
Moved: JR Seconded: CM Carried
4.
/ Business arising
4.1 / Vendor Partners MoU Update.
The draft MoU has been provided to the vendor partners but no feedback received to date.
Action: Follow-up with partners re progress
By: KWS
4.2 / Annual Survey 2013-14 Update
Ian Phillips has commenced the consideration of the data, with a number of elements to be verified and still waiting for confirmation. Discussion of the draft results with IP has resulted in draft document and consideration of the information required. Once all data verified and indicators/rankings finalised a summary analysis relating to the 10 key performance indicators will be prepared for inclusion in the Annual Report 2013-14.
The indicator re EFT per capita will be ranked from high to low ranking with library managers able to align with other factors from the annual survey
4.3 / Tech Savvy Seniors Update
Library services have commenced rolling out the training programs and all have been provided with evaluation forms.
To date $131,600 has been paid in grants.
4.4 / Restructure of PLVN Community Access Special Interest Groups update
MB has discussed the proposed merger of the Collections and resource Sharing SIGs with the resource Sharing SIG to report thought the new SIG. There has been general acceptance with interest in further discussing the change and the development of new terms of reference. The Convenors of the merged and the Resource Sharing SIG will continue in their roles and guide the groups through the restructure and resulting changes.
Reminder to all that each year the SIGS need to ensure that the ToR continue to be relevant.
Community Participation Committee Convenor is Sally Jones
4.5 / Alternate Funding Streams Workshop –
Feedback has been positive from participants and further action to be decided within the context of the Communications Plan. With change of State government and statements issues, the focus needs to have an education base.
Actions include:
· develop project brief for which funding is required
· consider the recommendations within the Communications Plan and key messaging require
4.6 / Australian Mobile Library Conference 2015
Mildura has earlier indicated interested in hosting the 2015 conference,
PLVN view is that mobile conference should be a biennial event, linked with an existing national conference (satellite event)
Action: Advise Lynne Makin of the recommendations
By: JM
Items For Discussion
5
5.1 / Financial report
Financial Status:
Current assets total $475,212 (Macquarie - $178,636; NAB Community Saver - $46,576; Macquarie Term Deposit - $250,000). Income received during November is $150,031.33 including $353 in interest on Macquarie Transaction account; funds expended during November total $255,766, including the transfer of $97,410 to Macquarie Term deposit at an interest rate of 3.3% and expiring on 10 February 2015.
The Aged Receivables total $113,976 with $29,053 more than 90 days overdue; the latter have been followed up by the EO.
That the financial status for November and Ages Receivables to 30 November be noted.
Moved: MB Seconded: CM Carried
5.2 / Accounts for payment: - attached
That the accounts totalling $13,930.26be approved for payment.
Moved: CM Seconded: KS Carried
5.3 / PLVN Subscriptions Review – distributed previously
A number of options contained in the attached discussion paper were considered within the context of parity between the categories and the annual membership fees
That the PLVN Annual Subscription categories be maintained and increased by CPI or 3% or whichever is greater in 2015-16, and
That the Category 4 ($6-8M) fee be brought in line with the other fee categories with the correction to be implemented over two years, i.e. fully implemented by 30 June 2017
Moved: SJ Seconded: KS Carried
6. / The Victorian Library Update
Labour in response to MAV Call to the Parties has committed to considering the work undertaken and the resulting recommendations for future action. The position during the development of election is that
Labor will look critically at the completed Ministerial Advisory Committee Project for Libraries and the key recommendations that flow from it. We are strong supporters of the Living Libraries Program and the Premiers' Reading Challenge was a Labor Government initiative.
The SLV funding commitment ($50M to and $80M project) has little direct impact on Victorian public library services and SLV has confirmed its continuing support for the Victorian Library
Historically, PLVN and its predecessor organisations has a strong experience of collaborative ideas and projects developed by library managers, now the strategy is to work strategically with different levels within Council as well as appropriate officers in other Council functions which all have a part to play in the informed decision-making and practical benefits of the project.
PLVN needs to develop a strategy to progress the project. Based on the response of the former Minister for Local Government, the question is – do councils really want the Victorian Library project to be delivered?
To address this, council CEOs and other officers at the appropriate management level must receive the facts and information about the benefits and the costs of the project to make appropriate decisions for their communities. All councils need to receive consistent information from LGV. Cost, longevity confirmed, governance model information is required to assist in decision-making and confidence in the proposal
PLVN will work strategically with other organisations, especially LGPro in order to get the information to CEOs and relevant Council directors/second level management. This strategy must align with Communications Plan; need to demonstrate immediate impact and long-term outcomes, with a united message but not all will have same view, so need to identify and clearly articulate the points of convergence
Library co-ordinators need support/mentoring/coaching from more experienced colleagues to assist in achieving successful strategic conversations with more senior council officers.
John Murrell participated in meeting with Kevin Rushbridge, Rob Spence, Clare Haregreaves and Alison Lyon to discuss SWIFT and Victorian Library; SWIFT to seek 2 year LMS extension to ascertain the future of the Victorian Library to make an informed decision, MAV to run the LMS tender process
Actions: Discuss further actions at general meeting
Utilise LGPro relationship to provide consistent and accurate information to Council CEOs and second level decision-makers
Correspond with Dan Andrews congratulating the new State government and seeking commitment to the Victorian Library ensuring connectivity with Labour’s policy direction
Discuss the PLVN strategy with LGV staff
Identify potential lobbyists/advocates/champions to assist the progress of the project at the different stages
7. / State –Wide Library Development Projects and ACPL
7.1 / State-wide Public Library Development Projects 2014-17
DR has circulated the Report for general meeting.
READ specification is out to tender with appointment in January
MEMORY to meet next week
LEAD and LEARN – same leadership program will be delivered with no tender
8. / General Business:
Nil
Items For Information
9. / Correspondence
Attached
Chris Mackenzie has been nominated by PLVN to the Governing Board of IFLA
10.
10.1
10.2
10.3 / Other Business
IBSA – restructure of the library component into the Business category rather than the Cultural category; concerns expressed by ASU but general consensus that it sits better within Business.
Local Government Innovation Conference
Ben Hutchinson has been in further contact re Local Government News Conference (19 March for Community Development sector) – suggest to SLV to present on state-wide projects
March General Meeting Agenda:
David Ryding, the Director of the Office of the City of Literature
PLVN Communications Plan,
Berry Street Information (Heidi Tucker),
ArtsReady traineeships (examples from other municipalities)
Meeting Closed at 6.45pm
Executive Meeting Dates 27 January 2015
3 March 2015
7 April 2015
5 May 2015
2 June 2015
7 July 2014
4 August 2015
1 September 2015
6 October 2015
General Meeting Dates: 17 March 2015
16 June 2015l
With thanks to our Partners for their continuing support:
Item 5: FINANCIAL REPORT to 30 November 2014
5.1 Financial Status: 30 November 2014
Bank Balance / July / August / September / October / November / December / January / February / March / April / May / June / TOTALMacquarie Transaction Account
Opening Balance / 171,022 / 403,070 / 387,436 / 375,992 / 284,098
Closing Balance / 403,070 / 387,436 / 375,992 / 284,098 / 178,636
Interest Received / 583 / 744 / 777 / 654 / 353
Macquarie Term Deposit (matures 10/11/2014)
Opening Balance / 150000 / 150000 / 150000 / 150000 / 250,000
Closing Balance
NAB Community Saver
Opening Balance / 48500 / 48500 / 48500 / $47,334 / 46,576
Closing Balance
Profit and Loss / July / August / September / October / November / December / January / February / March / April / May / June / YTD
from MYOB ex GST
Income / 310,229 / 11,137 / 217,014 / $654 / 125,586 / 664,620
Expenditure / 191,659 / 119,537 / 181,793 / 86,428 / 105,590 / 685,007
Net Surplus/Deficit / 118,570 / -108,400 / 35,221 / -85,774 / 19,995 / -20,387
Quarterly summary / Q1 / Q2 / Q3 / Q4
Income / 538,380 / 86,428 / 0
Expenditure / 492,989 / -85,774 / 0 / 0
Net / 45,391 / 172,203 / 0 / 0
BAS / $25,032
Aged Receivables at 26 November 2014
PLVN Inc - General AccountGPO Box 4326
Melbourne VIC 3001
Aged Receivables [Summary]
30/11/2014
Name / Total Due / 0 - 30 / 31 - 60 / 61 - 90 / 90+
Bayside Library Service / $2,319.90 / $2,319.90 / $0.00 / $0.00 / $0.00
Brimbank Libraries / $3,711.40 / $3,711.40 / $0.00 / $0.00 / $0.00
Britannica Digital Learning / $2,750.00 / $2,750.00 / $0.00 / $0.00 / $0.00
Campaspe Regional Library / $1,740.20 / $1,740.20 / $0.00 / $0.00 / $0.00
CAVAl / $2,750.00 / $2,750.00 / $0.00 / $0.00 / $0.00
Cengage Learning Australia Pty Ltd / $2,750.00 / $2,750.00 / $0.00 / $0.00 / $0.00
Central Highlands Libraries / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
City of Melbourne / $2,750.00 / $0.00 / $0.00 / $0.00 / $2,750.00
Darebin Libraries / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
East Gippsland Shire Library / $4,403.45 / $1,160.50 / $0.00 / $0.00 / $3,242.95
Eastern Regional Libraries / $3,711.40 / $3,711.40 / $0.00 / $0.00 / $0.00
Gannawarra Library Service / $1,160.50 / $1,160.50 / $0.00 / $0.00 / $0.00
Goldfields Library Corporation / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
Goulburn Valley Regional Library Corporation / $7,817.06 / $1,740.20 / $0.00 / $0.00 / $6,076.86
GPLT participants / ($200.00) / $0.00 / $0.00 / $0.00 / ($200.00)
Greater Dandenong Libraries / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
High Country Library Corporation / $1,740.20 / $1,740.20 / $0.00 / $0.00 / $0.00
Hume Libraries / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Indigo Library Service / $1,160.50 / $1,160.50 / $0.00 / $0.00 / $0.00
Kingston Information & Lib Service / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
Latrobe City Library Service / $1,740.20 / $1,740.20 / $0.00 / $0.00 / $0.00
Maribyrnong Library Service / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Melbourne Library Service / $3,711.40 / $3,711.40 / $0.00 / $0.00 / $0.00
Melton Library & Information Service / $1,740.20 / $1,740.20 / $0.00 / $0.00 / $0.00
Mildura Rural City Council Library Service / $1,214.40 / $0.00 / $0.00 / $0.00 / $1,214.40
Mitchell Shire Library & Information Service / $1,160.50 / $1,160.50 / $0.00 / $0.00 / $0.00
Monash Public Library Service / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
Moreland City Libraries / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Mornington Peninsula Library / $3,016.20 / $3,016.20 / $0.00 / $0.00 / $0.00
Oclc / $2,750.00 / $2,750.00 / $0.00 / $0.00 / $0.00
Oxford University Press / $2,796.00 / $2,750.00 / $0.00 / $0.00 / $46.00
Stonnington Library & Information Service / $3,780.82 / $3,016.20 / $0.00 / $0.00 / $764.62
Swan Hill Regional Library Service / $0.25 / $0.25 / $0.00 / $0.00 / $0.00
Vision Australia Information & Lib Svce / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Wellington Shire Library / $1,160.50 / $1,160.50 / $0.00 / $0.00 / $0.00
West Gippsland Regional Library Corporation / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Whitehorse Manningham Regional Library Corporation / $11,784.81 / $0.00 / $0.00 / $0.00 / $11,784.81
Wimmera Regional Library Corporation / $1,791.90 / $1,791.90 / $0.00 / $0.00 / $0.00
Wodonga Library Service / $1,160.50 / $1,160.50 / $0.00 / $0.00 / $0.00
Wyndham City Library Service / $9,063.29 / $2,900.70 / $0.00 / $0.00 / $6,162.59
Yarra Libraries / $2,900.70 / $2,900.70 / $0.00 / $0.00 / $0.00
Yarra Plenty Regional Library / $3,711.40 / $3,711.40 / $0.00 / $0.00 / $0.00
Total: / $124,648.38 / $92,806.15 / $0.00 / $0.00 / $31,842.23
Ageing Percent: / $0.75 / $0.00 / $0.00 / $0.26
5.2 Accounts for Payment
Invoice Date / From / For / Amount excl GST3/11/2014 / Hootville / Alternate Funding Workshop balance / $1,500.00
10/11/2014 / East Gippsland SC / VTSS Funding / $4,000.00
12/11/2014 / Luke Sinclair / CYSSIG - zines and the Sticky Institute / $100.00
18/11/2014 / Ballarat CC / VTSS Funding / $4,545.46
19/11/2014 / Asylum Seeker Resource centre / CYSSIG Seminar catering 3659) / $1,883.30
19/11/2014 / Asylum Seeker Resource centre / CYSSIG Seminar catering 3686) / $1,901.50
Total / $13,930.26
Item 7.1: State Library of Victoria: Public Libraries Report
Public Libraries Victoria Network Meeting, 2 December 2014
A new website for the State Library
The State Library is transitioning to a brand new website. Over a three week period to mid-December we will be running both sites in parallel, while actively encouraging users to preview and transition to the new website. The new site is markedly different to the Library’s current website, obviously featuring the Library’s new branding, as well as a new layout and navigation system and many new features such as ‘contribute and create’, ‘view and discuss’. It is well worth a look at www.slv.vic.gov.au