671,31stAvenue,Villieria,Pretoria,0186SOUTHAFRICA

POBox26014,

Gezina,0031

CK2003/002188/23

Tel:0123337114/5Fax:0123335520

Email:

GROUPLEADERINFO
Mr / Mrs / Miss / NAME / SURNAME
PHYSICALADDRESSPOSTALCODE
NATIONALITY / PASSPORT
NO / EXPIRY
DATE
Pleaseattachcopiesofallthepassports,ifflightsarerequired
TEL () / CELL () / E-MAIL
SHARINGROOM / YES / NO / SHARINGWITH(name)
TOURINFORMATION
NAMEOFGRANDPRIXEVENT
TOURDATES / DEPART / RETURN
ADD-ONPACKAGE / DESCRIPTION
ACCOMODATION
BREAKFAST REQUESTED / YES / NO
NUMBEROFROOMS / DOUBLE(1doublebed) / TWIN(2Seperatebeds) / SINGLE(1bed)
ROOM REQUIREMENTS: / NON-SMOKING: / SMOKING: / OTHER:
AIRPORT/HOTELTRANSFERSREQUESTED / YES / NO / ONE-WAY / RETURN
RACETICKETSANDCIRCUITTRANSFERS
NAMEOFGRANDSTAND
NUMBEROFTICKETSREQUIRED / SATURDAYSUNDAY / WEEKEND / SUNDAYONLY
CIRCUITTANSFERSREQUESTED / YES / NO
FLIGHTREQUIREMENTS
FLIGHTS REQUIRED / YES / NO
FLIGHTCLASS / BUSINESS / ECONOMY
FLIGHTSDEPARTINGFROM / ORTAMBO / DBN / PE / CPT
SPECIALFLIGHTREQUESTS
HOSPITALITY
DESCRIPTION / SAT
(Quantityrequired) / SUN
(Quantityrequired) / SATSUN
(Quantityrequired) / WEEKEND
(Quantityrequired)
F1PADDOCKCLUB
TEAMHOSTEDHOSPITALITY
SUITES/YACHTS
F1AFTERPARTY
PAYMENTINFORMATION
TOTALPRICE(Asperquote) / DETAILS / R
PAYMENTMETHOD / DIRECTDEPOSIT / CREDITCARD / ELECTRONICFUNDSTRANSFER
DECLARATION
Ihaveread,fullyunderstoodandacceptthebookingconditionsattachedandagreewithpaymentandcancellationpolicy.Further,Iamofageandauthorisedtoeffectthereservation.ifurtherdeclareIwillsecurethenecessarypassports,visasandinoculationsandthatadequateforeignexchangewillbearranged.
AUTHORISEDSIGNATURE
DATE

1

LISTOFACCOMPANYINGGROUPMEMBERS
Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS
2 / Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS
3 / Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS
4 / Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS
5 / Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS
6 / Mr / Mrs / Miss / Name / Ageondateoftravel
CONTACT / Tel () / Cell () / E-mail
NATIONALITY / PASSPORT# / EXPIRYDATE
ROOM / DOUBLE
(1Doublebed) / TWIN
(2Beds) / SINGLE
(1Doublebed) / Non-smoking / Smoking
SHARINGROOMWITH / SPECIALFLIGHTMEALS

Pleaseattachcopiesofallthepassports,ifflightsarerequired

2

F1GRANDPRIXTOURS

BOOKINGCONDITIONS

BookingTermsandConditions

TheBookingConditionsandtheBookingFormcomprisethecontractbetweenyourselfandF1GrandPrixToursCC(hereafterreferredtoas“F1GPT”).WhenyousigntheBookingFormyouareagreeingtotheBookingConditions.WhenyourequestustobookyourGrandPrixtour,youappointustoactasyouragentforarrangingtravelandotherservices.Whenwehavedonethatforyou,confirmedthebookingandyouhavepaidtheinitialpayment,wewillacceptresponsibilityforprovidingyourtour.Afterreadingthisdocumentkeepitinasafeplace.

Booking

HowdoImakeabooking?

Onepersonshouldmakethebookingonbehalfofeveryonejoiningthetour(groupleader).Thatpersonmustbeatleast18yearsofagewhentheybookthetour.Thegroupleaderwillbethefirstnameonthebookingform.Thispersonmusthavetheagreementofeveryonejoiningthegrouptomakethebookingandwillberesponsibleformakingsure,thatallpaymentsdueforyourtourarepaidinfullandattheprescribedtime.

Thegroupleadermustfillinandsignourbookingform.Thenamesofeveryonetravellingonthetourmustbeincludedonthebookingform(accompanyinggroupmembers).Thismustthenbesenttoustogetherwithyourdepositorfullpaymentassetoutinclause3.Providingweareabletodoso,wewillthenconfirmyourchosentour.

Howwillmytourbeconfirmed?

Afterreceiptoftherequiredpayment,yourtourwillbeconfirmedwhenweissueaConfirmationInvoice.TheConfirmationInvoicewillbesenttogroupleader.PleasecheckyourConfirmationInvoiceandallotherdocumentsthoroughlyassoonasyoureceivethem,youmustadviseF1GPTwithoutdelay,ifanydetailsappearincorrect-itmaynotbepossibletomakeamendmentsatalaterdate.

Disabilityorothermedicalconditions

Ifyouoranymemberofyourpartysuffersfromamedicalconditionordisability,whichmayaffecttheirtourarrangements,fulldetailsofthedisabilityormedicalconditionmustbeadvisedtoF1GPT.IfintheopinionofF1GPTaparticulartourisnotsuitableforthedisability/medicalcondition,thenwereservetherighttorefuseabookingatourdiscretion.Intheeventofthedisability/medicalconditionnotbeingmadeknowntoF1GPTbefore/atthetimeofbooking,thenwefurtherreservestherighttocancelthebookingatanystageandthenormalcancellationchargeswillapply.

Wearehappytowelcometravellerswithdisabilitiesonmanyofourtoursbutregretthatinsomeinstances,weareunabletodoso,duetothetravelarrangementsand/orthehotels,whicharefeatured.Thesuitabilityofanytourwilldependonthenatureofadisabilityandinsomecaseswhetherthepersonwiththedisabilityisaccompaniedbyanable-bodiedcompanion.Inordertoensurethecomfort,safetyandenjoymentofyourtour,wemustaskallsuchintendingtravellerstoprovidedetailsoftheirdisabilityandanyspecialrequirementsbeforebookingsothatwecanadvisewhetheraparticulartourissuitableandwherenecessary,instructourrepresentativesaccordingly.

Price

Thetourpricesquotedarevalidfordatesoftherespectivetoursonly.F1GPTreservestherighttoadjustthetourpriceatanytime(beforefullpaymentforthetourisreceived),duetocurrencyfluctuationsoranyotherunforeseencircumstances.Untilfullpaymentisreceived,theclientwillatalltimesbeliableforanyincreaseswithregardstoracetickets,hotelrates,airfaresairporttaxes,fuelsurchargesorexchangerateincreases.

Tourpricesarebasedonthetotalpackageandnobreakdownofcostswillbeprovided.Pricesquoteddonotincludeanyitemsunlessspecificallyspecifiedinabookingdocumentationtotheclient.

ItemsNotIncludedInYourTourPrice

Thefollowingitemsarenotincludedinyourtourprice:

  • Travelinsurance
  • Passports,visasandvaccinations
  • Optionalexcursions,mealsnotspecifiedanditemsofapersonalnaturePleaseseetherelevantsectionbelowfordetails.

Accommodation

Ourpricesareperpersonbasedonsingleorsharedoccupancyofdoubleortwin-beddedrooms.Three-beddedroomsareusuallytwinroomswithanextrabed.Check-intimesareusuallyafter14h00andcheck-outtimeisgenerallyat12h00onthedayofdeparture.Pleasenotethathotelratingsusedinourbrochuresandwebsiterefertolocalclassifications.Gradingsystemsvaryfromcountrytocountryandcannotbecompared.Asfaraspossiblewewillusethehotelsstatedinourbrochuresandwebsite.Occasionallyitmaybenecessarytouseanalternativehotelofequalstandardandyouwillbeadvisedattheearliestopportunity.Theterm`hotel'includesmotels,innsandotherequivalentestablishmentsaccordingtolocalclassification.

Payment

Aninitialpayment(deposit)of35%isrequiredattimeofbookingforafullpackage(inclusiveofflights)and50%foralandonlypackage(exclusiveofflights).F1GPTwillbeundernodutytosecureanyservicestotheClientuntiltheClient'sinitialpaymenthasclearedinourbankaccount.

Anybalanceonthetotaltourpriceispayablenotlessthan60daysbeforethedeparturedate.F1GPTshallbeentitledtocancelthebookingintheeventthatthebalanceremainsunpaid60daysorlessbeforethedeparturedate.Underthesecircumstancesacancellationchargeof100%ofthetotaltourpricewillbecomedue.

F1GPTreservestherighttocancelanyoverduebookingwithoutfurthernoticeandallmoniesreceivedtodateofsuchacancellationwillbeputtowardsthecancellationchargepayablebytheclient.

Traveldocumentswillnotbereleaseduntilreceiptoffullpayment.

Acceptedmethodsofpaymentinclude:cheques(subjecttoa10clearingperiodunlessbankguaranteed),banktransfers,cashorcreditcards(Visa,Master,DinersCard,andAmericanExpress).

CancellationByTheClient

Shouldyoucancelyourtourforanyreason,suchcancellationmustbemadeinwritingandsignedbythesamepersonwhosignedthereservationform.TheofficialcancellationdatewillcorrespondtothedayofreceiptofthisnoticeatF1GPToffices.Accordingtothisdate,thefollowingcancellationfeesapply:

-Morethan60daysbeforedeparture:Amountoftheinitialpayment(deposit)

-30to60daysbeforedeparture:50%ofthetotalcostofthetour

-Lessthan30daysbeforedeparture:100%ofthetotalcostofthetour(norefund)

CancellationbyF1GPT

  • •IncircumstancesbeyondF1GPT’scontrolsuchaswar,terrorism,hostilities,riotsorpoliticalunrest(orthethreatofanyofthese),industrialdisputes,naturaldisasters,adverseweatherconditionsorthewithdrawalof(orsignificantinterferencewith)traveloraccommodationfacilities,itmaybenecessaryfortheCompanytocanceltheClient'sbooking.Insuchcircumstances,theCompanywillnotifytheClientofthecancellationassoonaspracticable.FollowingsuchcancellationtheCompanymayrefundtotheClientallorpartofthemoniespaid.

Liability

F1GPToritsagentsshallnotbeliableforanyinjury,damageorlossincludingconsequentiallosstoanypersonortheirpossessionshowsoevercaused,includingpersonalinjury,diseaseordeathcausedbyorcontributedtobynegligenceofF1GPT,itsemployeesoragents.F1GPTshallfurthernotbeheldresponsibleforanytypeofclaim,includingdamagestopersonsorproperty,lossofenjoyment,delaysandillnessasaresultof,butnotlimitedto:

  • Acts,errorsoromissions,injury,loss,accidents,delaysorirregularitiesthatcouldbecausedbythebreakdownordefectofalandvehicleorairlinecarrieroranyothercompanytransportingpassengers;
  • Negligence,faultoromissiononthepartofatourservicesupplieroritspersonnel,includingallpersonsoverwhichF1GPThasnodirectorimmediateauthority;
  • Theft,strike,illness,quarantine,mechanicalfailure,terroristattack,war,governmentorpoliceconstraint,weathercondition,oranyothercausebeyondourcontrol,includinganymodificationtotheitineraryresultingfromtheseevents;
  • Bankruptcyorsuspensionofactivitiesofanairlinecarrier.

Whileeveryprecautionistakenonthetour,F1GPToritsagentsdoesnotholditselfresponsiblefordeathoranyinjuryorloss,whichmayoccurtosuchpersonssustainedfromanycausewhatsoever.TheclientherebyindemnifiesandholdsF1GPTanditsagentsharmlessagainstanyandallclaimsinrespectofpersonalinjuryordamageseitherdirectorconsequentialarisingfromanycausewhatsoeverasaresultoftheparticipationbytheclientandpersonsunderhisauthorityonthetour.

Delays

F1GPTshallnotbeliableforanyclaimsorifanyadditionalexpensesincurredthroughdelays,accidents,ordisruptionofplanneditinerariesbeyondthecontrolofF1GPT(e.g.flightdelays,wars,strikes,weather,actofGod,etc),andsuchexpenses(e.g.hotels,meals,telephonecalls,flightticketsetc.)aretobebornebytheclient.

Insurance

Itisstronglyadvisedthatyoutakeadequatetravelinsurancecoveronthesamedayyoumakeabooking,intheeventofcancellationduetoillness,accidentorinjury.F1GPTwillnotberesponsibleorliableifanypassengerfailstotakeinsurancecover.

Cancellationofanevent

ShouldtheeventorganizingbodycancelaneventforanyreasonwhatsoeverF1GPTcannotandwillnotbeheldliableforanylossesincurredasaresultofthiscancellation.Onlyrefundsleviedbytherespectivesupplierswillbepassedontotheclient.

Brochureaccuracy

Whilstalleffortshavebeenmadetoproduceaccurateinformationinitswebsiteandbrochuresweacceptnoliabilityforanylossesresultingfromincorrectinformation.Theinformationinthebrochures,circular,leaflets,videosandotheradvertisementsissuedbyF1GPToritsagentsisgiveningoodfaithandunlessspecificallystatedshallnotformpartofanycontractbetweentheclientandF1GPT.Noagent,servant,representativeorclientofF1GPThasanyrighttoalterorvaryorwaiveanyoftheseconditions.

Passports,visasvaccinations

Theresponsibilityfortheprovisionofcurrentandvalidpassports,visas,vaccinationsandinoculationsandthelike,whererequired,isthatoftheclientaloneandF1GPTshallnotberesponsibleorliableforanyconsequenceofanynaturearisingfromtheclientfailingtoensurethathe/shehascompliedwithallsuchrequirements.

Baggage

Allbaggageincludingpersonalitemsisatalltimesandinallcircumstancesat“ownersrisk”.Abaggageallowanceof20kgperpassengerispermittedforeconomyclassand30kgforbusinessclasstravellersonbothdomesticandinternationalflights

Traveldocuments

Documents(vouchers,itineraries,tickets,etc)areonlypreparedafterreceiptoffullandfinalpayment.Documentswillbesendabouttwoweekspriortodepartureofyourtour.Deliverychargeswillbefortheclientsaccountandmustbesettledbeforedeparture.

Break-away,claimsandrefunds

Refundswillnotbemadeforanymissedtourservices,unusedsightseeingtripsormeals.Whilstitispossibletobreakawayfromtheplannedtouritineraries,itisunderstoodthatsuchbreak-awayswillbeforthepassenger’saccountandtherewillbenorefundsunderanycircumstancesforunusedservices.

Forverifiableclaimstobeconsidered,theymustbereceivedinwritingwithin14daysoftheterminationofthetourandbeaccompaniedbysupportingdocumentationand/orastatementfromtheGroundOperatorverifyingtheclaim.Anyadjustmentconsideredwillbebasedontheactualcostoftheservicesinvolvedandnotonaperdaybasis.Onlyrefundsleviedbytherespectivesupplierswillbepassedontotheclient.Refundswillnotbemadefor.F1GPTwillnotacceptanyliabilityforanyclaimsthatarenotreceivedwithin14daysoftheterminationofyourtour.