Please Use the Following to Aid You in the Completion of Your 2013-2014 Annual Budget Packet

2013-2014 Annual Budget PacketChecklist

Please use the following to aid you in the completion of your 2013-2014 Annual Budget Packet

Organization Name: ______

·  The Council of Student Organizations allocates funding to registered student organizations every year. These funds come directly from student Activity and Service Fees. There are limitations on what can and cannot be purchased with these funds. Attached to this checklist are our funding limitations. Please take the time to review those prior to completing your budget packet.

·  Your annual budget packet and this checklist are DUEonFEB 1st 2013 BY 5PM!

·  The COSO Executive Board is comprised of one Director, one Assistant Director, 5 Council Chairs and the Ways and Means Chair from the House of Representatives. The COSO Executive Board will begin reviewing completed budget packets during the MANDATORY budget hearings that an executive board member from your organization MUST attend.

·  Once all budget hearings have been completed the Board will then vote to approve, deny or amend the proposed budget. ALL student organizations that submit a completed budget packet will be notified of their allocated funds before the end of the spring semester via the FAU e-mail address that has been provided under the contact information. ALL funds are for the 2013-2014 academic year.

Checklist for Budget Packet Completion & Signature and Verification

ð  Reviewed COSO funding limitations (attached to this checklist)

ð  Reviewed COSO Base Funding Criteria which can be found by visiting http://www.fau.edu/sil/clubhouse/COSOforms.php and then clicking on the “COSO” tab on the left and selecting the “COSO forms” link in the drop down menu

ð  Digitally completed the Excel sheet titled “COSO 2013-2014 Annual Budget Packet”(the sheet can be found in the same location as the “Base Funding Criteria” from above)

ð  Scanned (if applicable)any supporting documents

ð  Sent both “COSO 2013-2014 Annual Budget Packet” and any supporting documents as attachments in an e-mail to

Budget Request Submitted By: ______Amount Requested: $______

Requestor’s FAU E-mail: Requestors’ Signature: ______

Organization Adviser: ______Adviser Signature: ______

COSO Staff Initial: ______COSO Staff Signature: ______

Funding Limitations

Here we answer three pertinent questions:

1.  Where do COSO funds come from?

2.  What can you use your COSO funds for*?

3.  What is the maximum amount of funding you can request?

4.  What are specific restrictions or limitations set by the COSO Executive Board in order to be consistent and fair across the student organizations?

1) COSO funds come directly from Activity and Service Fees (A&S). These are fees required of each studentand are also used to fund the Student Union, Campus Recreationand Fitness Center, Student Government and a variety of other student support entities.

2) COSO CANNOT FUND FOR:

·  Food/refreshments for general meetings (any regular business meeting/non-event)

·  Cash awards, scholarships, or gift cards

·  Alcohol or weapons

·  Political campaigns (this does not pertain to elections within your organization)

·  Personal items

·  A fundraiser – you cannot use your COSO money for a any part of a fundrasingin event

·  Services/materials covered by the Club House (e.g. balloons, fliers, posters, etc.)

·  On-campus room rental: the Student Union facilitites are free to student organizations. Please check with the Student Union before attempting to reserve space if you have questionable items that may incur costs.

·  Anything that benefits someone who is not a CURRENT FAU student (A & S fees are only paid by current FAU students and thus are meant only for them)

·  Travel – all travel must go through the University Travel Committee (a separate fund specifically for student travel). This includes any day or overnight travel for competition, presentation etc.

3) The maximum amount of funding you can request through the annual budget packet is $10,000.

4) COSO Funding Limitations:

COSO has the right to set specific limitations on how much an organization can be allocated for specific

items. The current policies are as follows**:

·  $900 limitation for performers (speakers, bands, etc.) per academic year set in place for 2012-2013

·  No more than $9 per t-shirt INCLUDING all additional costs (shipping, screening, etc.)

·  No more than $16 per polo not including any additional costs (additional costs must be itemized)

* There are additional limitations for the usage of your funds not included in this document. However, we have included the most common requests. Additional information can be located in our policies which can be found by visiting http://www.fau.edu/sil/clubhouse/COSOforms.php and then clicking on the “COSO” tab on the left and selecting the “COSO policies” link in the drop down menu

**COSO reserves the right to make revisions to the policies.