PAYMENT REQUEST
For Non-Encumbered Goods Less Than $2,500, Registrations, Employee & Non-Employee Reimbursements & Services For 1 Day or Less Than $2,500. / Date Issued:Send To: Disbursements
400 A Sparks Hall Blank Form / Voucher Number:
Vendor Name & Remittance Address / Department Name:
Contact Person (your name):
Contact E-mail (your email):
Social Security/FEI Number: (Panther Card ID for Employees/Students) / Contact Telephone (your telephone):
State of Georgia Employee? Yes ( ) No ( )
Please check the appropriate response
/ Federal Employee? Yes ( ) No ( )Please check the appropriate response
Invoice Information
Invoice Date / Date Invoice/Goods Received / Invoice Number / Gross Amount / Sales Tax / Freight / Description
Distribution (Please the section below blank if the CIS department is paying for this)
This section needs to be completed only if payment is from an established account/budget.
SpeedChart / Invoice Number / Amount / Account(6) / Fund
(2) / Org
(9) / Program (4) / SubClass (5) / Budget Year (4) / Project/Grant (5)
Please attach all supporting documentation.
If the payment is for equipment or furniture of $1,000 or more, contact Central Receiving at 1-2392 to receive a GSU Inventory Number.Enter GSU Inventory Number.
Certification: I do solemnly affirm, under criminal penalty of a felony for false statements subject to punishment by a fine of not more than $1,000 or by imprisonment for not less than one year nor more than five, or both, that the statements are true and that the described item(s) is/are for institutional purposes only and that reimbursement or payment has not been previously requested and/or paid by Georgia State University and that payment has not been requested and/or paid by any other source.
The Governor’s Executive Order requires that all invoices be paid within thirty (30) days of the later of (1) the date of the invoice, (2) receipt of goods, or (3) receipt of invoice. A memo of explanation must accompany all requests for payments that do not meet these criteria.
Performance of Services
Description of Service(s) Date(s) of Service(s)
Type of Service
Consultant Visiting Lecturer
Non-Employee Reimbursement Other
If payment is not to be mailed to vendor, list name of individual who will pick up check. Include telephone number.
I certify that I have not received reimbursement from another source(s) for any expenses/services claimed. In the event payment is received from another source(s) for any portion of the expenses/services claimed, I assume responsibility for repaying the University in full for those expenses. Additionally, I certify:
1)The number shown on this form is my correct tax identification number and I am not subject to backup withholding either because I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or the IRS has notified me that I am no longer subject to backup withholding; and / 2) The gross amount is accepted as payment in full.
By signing the voucher, the individual is certifying that he/she is authorized on the ChartField combination(s), that the charges are appropriate to the ChartField combination(s) being charged, and the charges are legitimate expenses within the University guidelines.
Signature of Payment Recipient Telephone Number / Signature of Authorized Individual