Youth Volunteer Program

The Youth Volunteer Program is sponsored by the Oxford Parks and Recreation Department for youth,entering grades 7-9. The youth volunteer program gives students opportunities to participate in a wide variety of areas. The program is designed for students that are too young for summer jobs, but would like to put their talents and enthusiasm to good use while gaining valuable job experience. You can earn volunteer hours that may be used toward classes, certain sports leagues, lessons, discounted pool passes and use of the weight room facilities.

Please register by May 13th.Fill out the attached forms and return them to the Oxford Parks and Recreation Department, 6025 Fairfield Road. You must register at the front desk to ensure your spot in the summer volunteer program. We only accept 10 spots for this program.

An organizational meeting will be held at the TRI Community Center on

Saturday, May 27th at 10:30 a.m. Attendance at this meeting is required.

Please bring ALL completed paperwork with you!

After the meeting, volunteers will receive a free pass to the Oxford Municipal Pool Party that day. Bring a swim suit and towel.

Volunteers will be scheduled to work according to the needs of each program. VOLUNTEERS WILL NOT BE PERMITTED TO WORK MORE THAN 2 DAYS/WEEK AND NO MORE THAN 5 HOURS/DAY. Programs, dates and times will vary week to week.

Volunteers will be scheduled to work in the following programs:

Little Poppers(3-5 years old)

Assist teachers with a variety of activities for preschoolers

Experience working with children

Assist leaders with supervision of children during swim time

Hours are: Monday-Friday 8:45 a.m.-12:15 p.m.

Camp POP! (K-6th grade; 2017-2018 school year)

Assist leaders with a variety of activities for children

Assist leaders with supervision of children during swim time

Assist leaders on walking/bus field trips (volunteers will be required to pay any

admission fees required)

Assist leaders and campers with clean-up of grounds, rooms and the gymnasium

Volunteer Hours are:Monday-Friday, 8:00 a.m.-1:00 p.m. and 1:00 p.m.-5:00 p.m.

Please call513-523-6314for moreinformation.

Youth Volunteer Application

Volunteer Name:______

T-Shirt Size: (please circle one)

Youth: / Small / Medium / Large / X-Large
Adult: / Small / Medium / Large / X-Large
School attending in the Fall: / Age and grade:
Have you volunteered before? / If yes, where?

What experience do you have working with children?

______

______

We will schedule all volunteers according to our needs during the summer. Volunteers will be assigned to work with our Little Poppers and Camp POP!

To be completed by parents:

Volunteers will be scheduled no more than 2 days/week and no more than 5 hours/day.

Little Poppers CampMonday-Friday8:45 AM -12:15 PM

Camp POP!Monday-Friday 8:00 AM -1:00 PM

Camp POP! Monday-Friday1:00 PM - 5:00 PM

Please check below the time frames that you would like your child to work (mornings or afternoons). We cannot guarantee that they will be assigned to this time, but we will make every effort to meet your needs. Feel free to write more specific times if needed.

DAYS / Little Poppers
8:45 AM -12:15 PM / Camp POP!
8:00 AM -1:00 PM / Camp POP!
1:00 PM -5:00 PM
Monday
Tuesday
Wednesday
Thursday
Friday

Please list dates that you are not available to work: (vacations, etc.)

______

01/10/2017

YOUTH VOLUNTEER POLICY

The number of hours a person volunteers their time to work for the Oxford Parks and Recreation Department can be accumulated and used toward the enrollment in any class or activity sponsored by OPRD, with the following provisions:

  1. Volunteer Hours can be used for the following programs and activities:
  2. AM workout
  3. Archery
  4. Basketball League
  5. Birthday Parties
  6. Flag Football League
  7. Golf Lessons
  8. Pool Admission- Daily
  9. Pool Pass- Family (living in the same household)
  10. Pool Pass- Individual
  11. Ready, Set, Run!
  12. Single Day/Teen Trips
  13. Skateboard Lessons
  14. Swim Lessons
  15. Tennis Lessons
  16. Weight Room Pass- Individual
  17. Weight Room-Drop In
  18. Volunteer Youth Sports Coaches will receive a credit coupon in the value of one child’s registration fee for the specific sport coached.
  19. All youth volunteer hours will expire when the volunteer reaches the age of 18.
  20. Volunteer hours may only be used for programs or admission in which the volunteer him/herself is registering. Hours may not be used for other family members (except family pool pass).

VOLUNTEER HOURS MAY NOT BE USED FOR:

S.A.Y. SOCCER, OCHO FIELD HOCKEY AND OTHER SELECT PROGRAMS. SEE OPRD FRONT DESK STAFF FOR DETAILS.

01/10/2017

YOUTH VOLUNTEER CODE OF ETHICS AND RULES

  1. Smoking, alcohol or illegal drugs are prohibited at all times. Being under the influence of any of these will require immediate removal from the program.
  2. No cell phones are permitted during volunteer hours.
  3. No weapons of any kind are permitted.
  4. Volunteers shall not abuse children including:
  5. Physical Abuse - strike, spank or shake.
  6. Verbal Abuse - humiliate, degrade or threaten.
  7. Mental Abuse - calling names, etc.
  8. Volunteers must treat children, OPRD staff, and community members of all races, religions, genders and cultures with respect and consideration.
  9. Volunteers must use positive techniques of guidance, including positive reinforcement and encouragement rather than competition, comparison, or criticism.
  10. Volunteers shall not use profanity.
  11. Volunteers will refrain from intimate displays of affection toward others.
  12. Volunteers must keep their personal life personal. Personal issues should not be discussed with anyone, especially the children. If you have issues you need to discuss, please talk to the Volunteer Supervisor.
  13. Volunteers are not permitted to go anywhere with the camp staff (i.e. lunch, breaks, etc.).
  14. Volunteers are not permitted to give the camp staff or participants gifts.
  15. Volunteers must be free of contagious health conditions.
  16. Be prepared to participate in whatever activity camp is doing. For example, if you are volunteering during the afternoon swim session, you must have your swimming suit (girls - one pieceor tankini, boys – swim trunks (no bikinis or speedos) on and be ready to swim with campers, not friends or other volunteers. If you arrive unprepared to participate, you may be sent home.
  17. Volunteers will portray a positive role model for youth when volunteering and when participating in other programs (example, at the pool when they are not volunteering) by maintaining an attitude of respect, loyalty, patience, integrity, courtesy, tact, and maturity.
  18. Volunteer Discipline Policy: If a volunteer becomes a discipline problem the following will apply. Some offenses, depending on the severity (example; having a weapon, striking a child/leader, drugs/alcohol), will require immediate removal from the program.

1st OffenseVerbal Warning

2nd OffenseSent home for the rest of the day.

3rd OffenseSuspended for a week

4th OffenseRemoval from the program

We (parent and volunteer) have read and understand that any violations of this code may be grounds for removal as a volunteer.

______

Volunteer’s Signature Date

______

Parent/Guardian Signature Date

OXFORD PARKS & RECREATION DEPARTMENT

PROGRAM PARTICIPATION FORM

Name of Program: Youth Volunteer

Date:_____June 5th through August 11th Time:____Various Times______

PARTICIPANT INFORMATION
Name: ______
Address: ______
City: ______State: ______Zip Code: ______
Male ______Female ______Age ______Height ______Grade ______D.O.B. ______
PARENT/GUARDIAN’S INFORMATION: (*If participant under the age of 18)
Parent/Guardian: ______Home Phone#: ______
Address: ______
City: ______State: ______Zip Code: ______
Email Address: ______Cell Phone #: ______
Parent/Guardian Employer:______Work Phone #: ______
Parent/Guardian Name: ______Home Phone#: ______
Address: ______
City: ______State: ______Zip Code: ______
Email Address: ______Cell Phone #: ______
Parent/Guardian Employer: ______Work Phone #: ______
EMERGENCY INFORMATION AND CONTACTS:
GIVE NAMES AND PHONE NUMBERS OF THREE (3)PEOPLE TO CALL IF YOU CANNOT BE REACHED: (THESE PEOPLE ARE AUTHORIZED TO PICK UP YOUR CHILD)
Name: ______Relationship: ______
Home Phone: ______Cell Phone: ______Work Phone: ______
Name: ______Relationship: ______
Home Phone: ______Cell Phone: ______Work Phone: ______
Name: ______Relationship: ______
Home Phone: ______Cell Phone: ______Work Phone: ______
Physician’s Information:
Name: ______
Office Phone: ______
Dentist’s Information:
Name: ______
Office Phone: ______
SPECIAL ACCOMODATIONS
I, My child has the following special needs: ______
______
I, My child has the following known allergies: ______
______
I, My child is on the following medications for long term continuous use: ______
______
I, My child has the following pre-existing illness or health concerns: ______
______
**Do any of the above needs/allergies require lifesaving treatment (epi pen, Hospital)?______
** If yes, you must fill out a Child Medical/Physical Care Plan form, have your physician fill out the Request for Administration of Medication form and you must train the staff/leaders how to administer medical treatment.

My signature below indicates that this registration form is correct to the best of my knowledge and I, my child(ren), dependent(s), and other minors herein described has permission to engage in all prescribed activities except those noted by me. I understand that participation in the program described on page one (1) may require my child to be transported by the Oxford Parks and Recreation Department in a city owned motor vehicle. In the event I cannot be reached in an emergency, I hereby give my permission to the adult leader in charge to contact 911 and secure emergency transportation (i.e. ambulance, Care Flight) for my child. The cost for this emergency transportation will be billed directly to me by the Oxford Fire Department. In the event I cannot be reached in an emergency, I hereby give my permission to the physician in charge to hospitalize, secure proper anesthesia, or to order injection or surgery for my child. I agree to follow the rules, regulations and policies implemented by the Oxford Parks and Recreation Department and I understand that my failure to do so may result in my child being discharged from the program. I understand that payment is expected in advance and there may be a late fee assessment should I neglect to pay on time. I hereby consent to the use of my child’s likeness in photographs, film, videotape or website for use in editorial, illustrated or promotional purposes. I further certify by my signature that I have the legal authority to sign on behalf of the child.

Parent/Guardian Signature: ______

WAIVER AND PERMISSION TO TRANSPORT CHILD

Name of Child(ren): ______

Program: 2017 Summer Camp POP!/ Little Poppers

Location: Various locations in Oxford and field trips out of town with the Summer Camp POP! Program

I give permission for my child(ren), dependent(s), and or other minor (hereinafter referred to as “Children”) to be transported in a motor vehicle driven by Oxford Parks and Recreation to an event at the specified location on the date indicated. I understand that my child is expected to follow all applicable laws regarding riding in a motor vehicle and is expected to follow the directions provided by the driver and/or other adult volunteers.

I have read, understand, and discussed with my child(ren) that:

(1)They will be traveling in a motor vehicle driven by an adult and they are to wear their safety-belt while traveling;

(2)They are expected to respect each other, the vehicles they ride in, and the people they travel with during the trip;

(3)Riding in a motor vehicle may result in personal injuries or death from wrecks, collisions or acts by riders, other drivers, or objects; and

(4)They are to remain in their seats and not be disruptive to the driver of the vehicle.

I recognize that by participating in this activity, as with any activity involving motor vehicle transportation, my child(ren) may risk personal injury or permanent loss. I assume any expenses that may be incurred in the event of an accident, illness, or other incapacity, regardless of whether I have authorized such expenses.

In the event I cannot be reached during an emergency, I hereby give my permission to the adult leader in charge to contact 911 and secure emergency transportation (i.e. ambulance, Care Flight) for my child(ren). In a life threatening emergency I also authorize the physician in charge to hospitalize, secure proper anesthesia, or to order injections or surgery for my child(ren).

As a condition for the transportation received, I , for myself, my child(ren), my executors and assigns, further agree to release and forever discharge the City of Oxford, Ohio, the Oxford Parks and Recreation Department and their agents, directors, officers, employees and volunteers from any claim that I might have myself or that I could bring on my child(ren)’s behalf with regard to any damages, demands or actions whatsoever, including those based on negligence, in any manner arising out of this transportation. I have read this entire waiver and permission form, fully understand it, and agree to be legally bound by its terms.

Print Name of Parent/Guardian: ______

Signature of Parent/Guardian: ______Date:______