PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Monday, May 15, 2006

Attendance: Board: Helen Spence, Frank Wagner, Denny Holmes, Bob Wilson, Dave Bristol

Staff: Jessi Clark, Shannon Currier, Vicki Benning, Erika Woodyard

MEETING CALLED TO ORDER AT 17:20 BY HELEN SPENCE, PRESIDENT.

1.  Executive Session – Time meeting convened 17:21PM.

·  Resolution 1: Be it resolved that the Board of Directors go into Executive Session for discussion of personnel matter per statute C.R.S. Section 24-6-402(4)(f) at 17:21PM. Denny Holmes motioned and Frank Wagner seconded. Motion carried unanimously.

Meeting reconvened at 17:26.

2.  MINUTES

·  Resolution 2: Be it resolved that the Minutes of the April 17, 2006, regular meeting be approved as corrected. Frank Wagner motioned and Bob Wilson seconded. Motion carried unanimously.

·  Resolution 3: Be it resolved that the Minutes of the April 25, 2006, special meeting be approved as presented. Denny Holmes motioned and Dave Bristol seconded. Motion carried unanimously.

·  Resolution 4: Be it resolved that the Minutes o f the May 2, 2006, special meeting be approved as presented. Denny Holmes motioned and Frank Wagner seconded. Motion carried unanimously.

3.  CLINIC CONSULTANT REPORT

Debbie Johns absent.

4.  CONSULTANT CPA REPORT

April, 2006
Gross / Operating / Net Ordinary / Other / Net
Charges / Write Offs / Profit / Expense / Income / Income/Exp / Income/(Loss)
Misc. Inc.
Clinic / 34,037.84 / -5,647.70 / 28,390.14 / -62,419.95 / -34,029.81 / 0.00 / -34,029.81
Clinic-Mesa / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0.00
Construction / 0.00 / 0.00 / 0.00 / -104.71 / -104.71 / 0.00 / -104.71
Grant / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0.00
Administration / 1,246.48 / 0.00 / 1,246.48 / 0.00 / 1,246.48 / 62,533.92 / 63,780.40
Subtotal / 35,284.32 / -5,647.70 / 29,636.62 / -62,524.66 / -32,888.04 / 62,533.92 / 29,645.88
FIA / 0.00 / 0.00 / 0.00 / -598.45 / -598.45 / 0.31 / -598.14
Total / 35,284.32 / -5,647.70 / 29,636.62 / -63,123.11 / -33,486.49 / 62,534.23 / 29,047.74

·  Resolution 5: Be it resolved that the Accounts Payable & Payroll Checks (#44607-44661) are approved. Bob Wilson motioned and Denny Holmes seconded. Motion carried unanimously.

·  Resolution 6: Be it resolved that the Board of Directors approves the April write-offs in the amount of $5647.70. Denny Holmes motioned and Frank Wagner seconded it. Motion carried unanimously.

5.  FAITH IN ACTION

·  Coordinator Report – They are setting plans for the 4h of July yard sale. They are going to have a Board meeting on

Wednesday. They were asked to help sponsor the Concert by the Creek but it involves using our 501(c)3. It was decided not to accept.

·  Grants – They received $2000 from an El Pomar Grant. Part will be used in operating expenses and part will be used for a new brochure.

6.  ENVIRONMENTAL SERVICES

·  Project Report – Rene calculated the cost for us to shield the x-ray room in Mesa. It will be about $6,600, not including the lead-lined window or lead for lining electrical boxes.

7.  OLD BUSINESS

·  Mesa Clinic Progress Report – Frank and Denny met with Golden Villa Homes to go over changes from the last two meetings. Golden Villa will come up with a final cost for us. Mike Harvey is still looking into whether we need a sprinkler system or not.

·  Jessi presented the information from the attorney on the lease.

·  Resolution 7: Be it resolved that the Board of Directors approves the proposed lease with Mesa Creek Holdings and authorizes Jessi Clark to send it to the landowner after the corrections have been made. Denny Holmes motioned and Frank Wagner seconded. Motion carried unanimously.

·  Loans – The Board can take out a loan if it is paid back within the same fiscal year. The rate for the USDA loan changes quarterly. On 5/10/06 it was 4.375%.

·  USDA grant / loan – We have to post a notice inviting the public to comment on the proposed project. Jessi will publish it for next month’s meeting.

8.  NEW BUSINESS

·  Jessi was given the contact information for the Western Colorado Community Foundation. She will contact them about possible grant money.

9.  CLINIC REPORT

·  Census

Jan / Feb / Mar / Apr / May / Jun / Jul / Aug / Sept / Oct / Nov / Dec / Year to Date
Total Dr Appt / 268 / 344 / 328 / 302 / 1242
# Days / 21 / 20 / 23 / 20 / 84
Ave/Day / 12.76 / 17.20 / 14.26 / 15.10 / #### / #### / #### / #### / #### / ##### / ###### / #### / 14.79
Lab/Inj / 68 / 73 / 90 / 96 / 327
Pharm / 26 / 43 / 28 / 19 / 116
AH Pharm / 0 / 0 / 0 / 0 / 0
After Hours / 9 / 10 / 18 / 10 / 47
Other / 10 / 10 / 9 / 8 / 37
Paged Calls / 77 / 70 / 73 / 87 / 307
Mesa Clinic Dr / 0
Mesa Clinic Nu / 0
Mesa New Pt / 0
Clinic New Pt / 22 / 23 / 39 / 24 / 108
Clinic 1 Time Pt / 1 / 1 / 1 / 7 / 10

·  Office Manager Report – There is a new bill requiring us to audio record our executive sessions. Dave will find out more information such as how long to store the recordings and who they may be released to.

·  Reminder to check out our website and give suggestions / changes to Jessi.

10.  May EVALUATION / RAISES

·  Annual: None

·  3 Month: None

Meeting adjourned at 18:47.

Respectfully submitted,

Jessi Clark, secretary to the Board

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