PLANTATION SOUTH HOMEOWNERS ASSOCIATION

ANNUAL MEETING

MAY 5, 2009

Purpose of meeting: Annual Meeting of the Association members

Attendees: Board of Directors and Homeowners

The meeting was called to order at 7:00 pm by President, Sean Powell at the MandarinCommunity Center.

Board members introduced:

President, Sean Powell

Vice President, Pete Klaase

Treasurer, Bob Griesbach

Secretary, Karen Gallisath

OLD BUSINESS

  1. Financial Report: Budget/Expenses report for 2008 and 2009 were distributed to attendees and discussed by Bob Griesbach.
  2. Bob Griesbach explained in detail dues collected and outstanding.
  3. The expenses were reviewed leaving the capital position $8,677.17. No need to increase dues next year.
  4. There has been a change of mailing address for PSHA. The new address is PSHA, PO BOX 600918 Jacksonville, FL 32260. An email will be sent to homeowners informing them of the change.
  5. Neighborhood Watch Program Update was presented by Karen Gallisath.
  6. A yearly meeting must be held to keep the NW signs
  7. There is a need for block captain volunteers. Volunteers put there name on a list and will be contacted by Karen Gallisath.
  8. It was suggested the NW sign at the Brady entrance be lowered and moved back. This will be taken care of by one of the board members.
  1. Video Camera System Proposal was presented by Sean Powell
  2. ADT proposal to install cameras at both entrances was $25,000 a camera. The cameras would only be able to view cars during the day. Night vision cameras would be $50,000 a camera.
  3. Sean pointed out the liability factors involved with having cameras and other disadvantages.
  4. The homeowners agreed the price was high and would like to obtain other proposals. The new board will discuss possible alternatives to the cameras.
  1. Luminary celebration vote
  2. It was explained that the luminary celebration cost was $650.00 and involves a lot of work. The 2008 celebration did not have as many people involved as in past years.
  3. The celebration was put to a vote. 19 members for and 6 members against. Majority rules, the celebration will continue.
  1. Board of Directors Elections. Sean read the summary of duties for the position of President, Vice President and Secretary.
  2. President. Pete Klaase nominated, seconded. Pete received unanimous votes to become new President.
  3. Vice President. Lisa Drang nominated, seconded. Lisa received unanimous votes to become new Vice President.
  4. Secretary. Ruby Raine nominated, seconded. Ruby received unanimous votes to become the new Secretary.
  5. Architectural Control. The role was discussed and decided by the group to organize a new architectural committee. David Sundby agreed to head up the committee with Melissa Chorpening and Edith LeCroy volunteering to help.
  6. The new board members will meet with the old board members for transition of duties.

NEW BUSINESS

  1. Lawn Maintenance
  2. There were complaints that the entrances were not being maintained properly. Plants need to be replaced and debris picked up. The group thought $600 a week for maintenance was too high for the job being done.
  3. David Sundby volunteered to lead the landscaping committee and obtain estimates for a new company.
  4. Enforcement of Covenants
  5. There was discussion regarding the covenant Article IV, section 14, not permitting certain signs in homeowner lawns. A member requested that we change the covenant to allow the political signs. It was explained that in order to change a covenant, the board must obtain a vote from all homeowners, obtain an attorney to change the covenant.
  6. It was explained an attorney would need to be hired that deals with homeowner association law. The cost would be high.
  7. It was agreed that the covenants need to be updated. Several members would like to find an attorney that would provide the service pro bono.
  8. There was a discussion of outbuildings. Sean read from the covenants Article IV, Section 6 and 12 which states what is allowed and not allowed.
  9. Sean also explained buildings erected that do not meet the covenants standards were built because of past board members not enforcing the covenant in a timely matter or lack of an architectural control committee.
  10. Other topics
  11. There was a complaint regarding parking on both sides of the road in the morning and afternoon during school bus pickup and drop off. Driveways are being blocked and it becomes unsafe when driving through the parked cars. Complaint was noted and a notice will appear in the newsletter.
  12. Pete Klaase will fix lights front entrance and adjust sprinkler timers.

The meeting was adjourned at 8:20pm

Karen Gallisath, Secretary

PSHA