Planning Commission Meeting Minutes

April 5, 2016

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Call to order: Chair Swanson called the meeting to order at 7:00 p.m.

Roll Call: Member Hartson, Member Maynard, Member Swanson, Member Kepler and Member Bruggink.

Staff: Zoning Administrator Wanda Darrow and Secretary Amy Summers.

Agenda Approval:MemberMaynard moved to approve the agenda as amended. Member Hartson supported. Motion carried.

Approval of Minutes:MemberMaynard moved to approve the minutes of February 2, 2016 as presented. Member Kepler supported. Motion carried.

Public Hearing:None

Public Comment:None

Old Business:

  1. Pie-ala-mode: The representative for Pie-ala-mode addressed the Board by stating he is here to obtain a zoning referral. He has one set of sealed drawing for the Boards review. We are looking to be a walk up only right now so we can show some revenue. The inside is almost completely gutted. We are tight on a budget and welcome any help that we can as far as some equipment. Member Swanson asked if there will be a sign on the building. He stated there would be and it will be lighted.

New Business:

  1. Annual Event (Gizzard Fest) – Mr. Bristol addressed the Board by stating he is here again and this is our 17th year. We are downsizing abit as far as the entertainment as there will be no stage on Main Street and will have more vendors in that area. He stated we do have a free band forveteran’s park. They will be performing Saturday about four (4) hours. He stated there have been some concerns with tournament at the City Park as the city has spent a lot of money to get this going. The City is having concerns with parking because there will be leagues going on at the City park. Mr. Bristol went over the location of the carnival trucks. Will be making use of Murphy boulevard with vendors. The parade is scheduled for the exact same route. The concern with some of the people in regards to the baseball field activities (Monday thru Thursday of the week of the carnival). Mr. Bristol commented maybe they can park at school and walk through the tunnel. The other solution was moving carnival to Lake Alliance and shutter the ideal of this happening. Everybody feeds off of it and is in a centralized location. The carnival only makes about 1,000. We make money off from vendors and has went fairly well the last 16 years. Member Hartson asked about the parking on Church Street. The City Manager stated the concern that the City has once the field is up and operable they will be having weekend tournaments and for next year tournament during gizzard fest and this will eliminate this area for the Carnival. Member Hartson stated this is in the future. Mr. Bristol stated he does not understand why you could not have both for next year. Member Maynard made a motion to recommend Gizzard Fest to city council as the Planning Commission approves per site plan for the carnival and beer tent. Member Kepler supported. Motion carried.
  1. Election of officersfor Chair and Vice Chair for the Planning Commission. Member Maynard made a motion to leave Chair and Voice Chair as is currently for another year. Member Brugginksupported. Motion carried.

Administrators Report: The City Manager informed the Board that pre bids went out for Phase II, Contract I. The sewer bid will out go out in a week or so. As soon as we know who has the bid we will have a public hearing. Likely this will start May/June. DPW getting bids for country lake and Lockview. Member Hartson stated we should think about getting the City Council and Planning Commission to sit down and discuss Gizzard Fest for next year. Member Bruggink stated we should also have a scale map of Gizzard Fest. Member Swanson stated there will be some issues that will come up. The City Manager stated the trail pathway went out for bidand not sure if we will be having a soccer field out to Lake Alliance or not.

Commission/Administrative Report:

  1. Member Swanson welcomed new member Brent Bruggink to the Planning Commission. He stated he seems like a good fit to the Planning Commission.

Excuse absent Member: None

Member Maynardmoved to adjourn the April 5, 2016 meeting. Member Hartson supported. Motion carried.

The meeting adjourned at 8:15p.m.

Respectfully submitted by

Amy Summers