INDIANA APIC BOARD MEETING MINUTES 2 of 12
AGENDA ITEM / TOPIC / DISCUSSION / ACTION / RESPONSIBLE PERSONDATE: April 9, 2015
PLACE: Hilton Garden Inn, Fishers, In
ATTENDANCE: President: Susan Kraska
President Elect: Jennifer Spivey
Past President: Sonya Mauzey
Treasurer: Lori Getts
Secretary: Kelly Manning
Board Members: Helen Sookradge, Shannon King, Rhonda Reed, Joe McKanna, Kelly Joliff, Janene Pulaski, Kari Kuebler, Ann Carmien, Anna Roe, Sherry Robbins, Kim Knez, Diana Korpral, Miranda Grant, Tina Bowen, Stephanie Steel, Lisa Garrett, Jean Young, Robin Riley
Quorum: Established with 11 voting members
Special Guests: Annette Handy-IHA
Call to Order: Called to order at 6:10p by President
RECORDER(s): Kelly Manning-Secretary
Introductions:Approval of February, 2015 meeting minutes
Treasurer’s Report:
Scholarship Awards
APIC Text
ISDH
APIC National Conference-APIC Indiana Dinner
Board of Director Resignation
Membership Report
Program Committee Report
Bylaws/Handbook
Governmental Affairs/Public Policy Committee
Antibiotic Advisory Committee
AORN
Nominating Committee
IHA Liason
IHA Announcements
Scholarship Fundraising
Fall Conference
Emergency Preparedness
ESFA-IUPUI
Communications Committee
Presentation on HIV Outbreak in Indiana
APIC IN Facebook page
Library
Newsletter
Behavioral Health
LTC
Refunds for Conference / Those present introduced themselves and signed in.
Minutes had been sent electronically for review prior to meeting.
Lori Getts sent Treasurer’s Report and it was provided to board members. It was reviewed.
Executive Committee approved and awarded 6 individuals for scholarship
Kristine Crynes- $2,000
Donna Sexton- $1,000
Mary Kay Foster- $2,000
Angie Kitashoji-$850
Miranda Grant-$2500
Carol Yager-$750
Regional Directors reminded to send names to Lori Getts for Region $100.00 scholarship for the Fall Conference
APIC –Carol Fuchs reported to Sonya Mauzey that the APIC text online will longer be available for Chapters’ to have their own subscription. The subscription will be continued until December 31, 2015. The group wanted to continue to pursue this with APIC since many members do not have access to this important resource.
Shawn Richards reported that there is a grant available and that the ISDH would like to partner with APIC to support the APIC Program committee. They are not allowed to use the grant for food or facility fees but can pay for speakers. Sara Blosser- Institute for Health may be a possible speaker that could be provided
Jennifer Spivey is planning the dinner for the members that attend the National Conference. Information will be sent out to members if they would like attend the dinner in Nashville.
Jennifer Spivey has resigned her position as Board member due to her position as President Elect. Shannon King has also resigned her position due to pursing employment outside of infection control. This leaves two open Board positions available. Kari Kuebler agreed to take Jennifer Spivey’s position until her term was over in October. Miranda Grant agreed to take Shannon’s position in which the term will end in the fall of 2016.
Ann Carmien submitted a report to board members ahead of time which was reviewed. There are currently 230 members on the roster. Ann sends new member’s information to Regional Directors so they can send “Welcome emails” to the new member introducing themselves and inviting them to the regional meetings. Ann will send Kari the new members so they can be added to the roster online.
There were 8 new members this year:
1 LTC
2 Vendors
5 Acute Care
The new APIC In website will allow members to set up their profile and there is an option if you want phone numbers available. Kari and Miranda are utilizing ideas from other state APIC Chapter’s to design the APIC In website.
Still complaints on hot/cold room. The hotel is much more expensive and the committee has decided to use the hotel every other time in order to save money. The vendor space is also limited at the hotel (34 vendors). The fall conference will be held October 9, 2015 at the Indianapolis Marriot North and evaluations will be available on the website. The guest speaker is Dr Michael Edmond and he will be speaking on hand hygiene.
The spring conference attendance was 83 with 29 vendors.
No changes have been made to either the bylaws or the handbook.
Rhonda Reed reported:
In February there was a letter sent by APIC to Amanda Bellman ISDH regarding Sect 87-410 Reporting Rule-CRE reporting measures. APIC received what was asked for regarding the wording of the definition. Expect the rule to be published in the February 11 Indiana Register Final-APIC website. CRE reporting will go into effect February 2016.
Labs will submit to health department and the “health officer” at the health department will upload to the website… not IP’s. The CRE data will be available by # per county.
Nicole Delinio-ISDH –The XDRO registry in the INEDSS system can’t look at every patient. There is a study team looking to see how well it will work. IP’s needed for input .
CRE 2013/2014 stayed steady and then tapered off-transmission is being prevented. There are reporting forms available on the website.
Sara Blosser- ISDH worked for the NIH during a CRE outbreak and is very knowledgeable regarding the topic.
Dr Bush IU Bloomington identified 2 NDMI’s (New Delphi). Linked to India.
Guideline for LTC for a modified contact was published by APIC, ISDH, IHA.
Testing for CRE-Vera Winn-MidAmerica reported there is 1 FDA approved method instead of using the modified hodge test. A survey done by ISDH assessed needs of individual labs and most need help to identify CRE.
Heather not in attendance to provide report
Helen-No report
Willingness to serve forms on the website
No report
Annette Handy reported that 5 priorities have been decided:
Adverse Drug Events
CAUTI’s ICU
Sepsis
Falls with Injuries
Transition form acute care to LTC
HEN 2.0
HAC penalties
Designated faculty-CAUTI , Sepsis- All sepsis, septic shock
ICD 10 Codes-Annette will share with Susan to share with members
Core Measures-CMS Sepsis Core Measures 3-6 hour bundles. Starting with all discharges October 1, 2015
The abstraction tool was no yet available on Quality Net. There will be a Sepsis webinar coming soon.
Presentation of Advisory Antibiotics post webinar-
There is a need to work with local health departments and communication between facilities, and nursing and EVS staff development. Resources available at the Quality website. There is some overlay with regions that have patient safety coalitions. There is concern for local health departments and their education.
Have to change verbiage from scholarship to educational support per APIC
The fall conference profit was $1,352 from registration, $ 528 from Stericycle and Carpenter Union Board basket, $40 from 3 Pink hard hats sold. There was a reported issue with the closing of the silent auction and some were upset they were outbid because the auction went past the 1pm deadline.
No new updates. The EP Manual 2013 is the latest.
There will be a public health conference on June 10, 11 with an IC focus-Ebola.
Website-Mostly completed. Email went out to 213 members. There are some members missing but Kari will work with Ann to figure out who is missing. Behavioral Care tab added.
There have been over 100 cases. The index case has been identified. Several factors contributing to the ongoing transmission-significantly suppressed county, IV drug abuse, and sex trafficking.
40 people “like” it so far.
Tina has volunteered to take over Library
There is 1 CIC guide and 1 LTC guide available
How to check out an item: Go to the APICV website under Library. There was an additional$1500 budgeted for library services. Want to add skeleton key for CMS.
Newsletter- need to request feedback if we should keep same format or use pdf on the website.
Next flu season BH will be reporting
.
No report
Lori Getts requested direction from Board regarding refunds for conference fees.
Recommendation: If notified at least 10 days before will honor refund unless it was an emergency. The Conference centers generally request the numbers 7 days prior to the event.
If we are using online registration there may need to be an administrative fee added.
Meeting adjourned at 9:50 pm / It was moved by Rhonda Reed and seconded by Anna Roe to approve minutes. Minutes unanimously approved.
It was moved by Diana Korpral and seconded by Shannon King to approve the treasurer’s report. Motion unanimously approved.
Regional Director to send name of person that was awarded scholarship to Lori Getts
Sonya will draft a letter to APIC recommending that the option remain available for APIC Chapter’s to purchase the APIC text online subscription.
Committee approved replacement of Board of Directors with Kari Kuebler and Miranda Grant.
Susan Kraska will help look at the process and provide updates
Annette Handy will let APIC members know when the Sepsis webinar will be made available
Miranda will make the changes to the website and Robin will make the changes to the handbook
The auction will be monitored closely and close promptly at 1pm in future auctions
.
Toni Biasi will request the feedback
The committee agreed to leave it in the hands of the Treasurer to handle individual cases as needed. A request was made to put that information in the Newsletter (Toni Biasi) and put on website (Kari Kuebler) and flyer for conference (Anna Roe)