OFC: Agenda

Thursday, October 15, 2015

Pierce College Fort Steilacoom

Cascade Building (CAS)

Room: C421- Student Activity Center

7:00AMSign-in and Networking–Breakfast

8:00 AMGreetings and Welcome:

  • Introductions of College Representatives and years of service

8:15 AMWelcome toPierce College–President Denise Yochum

  • “the work that you do is amazing, thank you as our unsung heroes”
  • Basic housekeeping announcements – Jim Taylor

8:30 AMElevator Maintenance Control Plan MCP –Jack Day,L&I - ChiefElevator Inspector

  • Tim Wheeler (TW) Things are changing, past was hands off. MCP needs a hands on approach. We need to make our system partners with LnI.
  • Jack Day (JD) Has been with LNI for 11 years. 17,000 elevators in Washington. Building owners are responsible – not elevator companies.
  • What if my elevators are out of compliance? Work with your service provider to “reset” the safety requirments. If you come to us by 06/30/2016 we will wave the due dates and let you get caught up. Lets get back to an annual repeatable system.
  • 70% of elevators were uncompliant before MCP.
  • Were is your MCP, What does it look like, hold your provider accountable.
  • Know what is in your agreement and what isn’t.
  • When is your yearly test due.

10:00 AM Break

10:15 AM OFC TO PARTICIPATE IN THE GREAT WASHINGTON SHAKE OUT

10:30AMWSU - Plant Operations Support Consortium – Edwin Valbert

  • How does Plant Ops make money? Members, Fee for Service, and Grants.
  • We are an objective party who can audit product specs.
  • We work with WSU to test and develop emerging technology.

11:00 AMPreparingyour capital program for success – Wayne Doty, (SBCTC)

  • We help build the system to prioritize and allocate limited funds.
  • Whats unique regarding 15/19? Utilization.

12:00 PMWorking Lunch: Developing On-Campus CERT Teams - Chris MacKersie

  • CERT training is a series of unit classes. It assigns responsibilities to organizations and individuals. Can be used to train campus staff on how to handle emergencies.
  • Check out the FEMA guide for developing high quality school emergency operations plans.

1:00 PMFAE/Megamation/CTC Link & R25 Live – Kirk Knittle, Guy Hollingbury, Wayne Doty,

Gary Montgomery, Bill Wilkie

  • Guy Hollingbury (GH) FAE is going away, directline has a rol in getting CTC working. Update to 2.5 and clean up data.
  • Directline is a core system, important to go to 2.5
  • Bill Wilkie (BW) Cleanup is needed but it is hard to see in FAE, convert to 2.5 and cleanup there.

2:30 PM Break

2:40 PMSBCTC - Capital Project/Budget Updates – Steve Lewandowski, (SBCTC)

  • Status of Facility Condition Survey Updates & Schedule
  • Minor list change tool refresher
  • OCR civil rights audits – how to prepare & what to expect

3:40 PMDeveloping a reputation for excellence on your Campuses–Tim Wheeler

  • A discussion of tools and techniques to enhance communication with your campus community

4:00 PM Adjourn Meetings - Tour of the campus - Jim Taylor

6:00 PM OFC Dinner – McNamara’s Pub and Eatery

Friday October 16th, 2015

7:15 AMMeet and greet, networking – Breakfast

8:00 AMOFC Business Meeting – Tim Wheeler (LWTech)

  • Introductions of College Representatives and years of service
  • Introductions of new Members & Guests
  • John Kaniss – From PLU
  • Laura Price – Paninsula Capitol 7 yrs – SBCTC Capital – South Puget Sound
  • Greg Randell is back
  • OFC Leadership Reports
  • Secretary – Casey Huebner (LWTech)
  • Approve Agenda & Minutes
  • Approved by Dave, Seconded by Greg
  • Update on web page and membership outreach
  • Treasurer – Keith Penner (Grays Harbor)
  • Will Email
  • Vice Chair – Marty Mattes
  • Reading of the constitution and support of what we are doing.
  • Chair – Tim Wheeler
  • Thur relief efforts of allocation model – some will receive more some less- 200 to 300 thousand less. Based on FTE and annual enrollments.
  • Ready response plan for sexual crimes on campus. “right things for right reasons”
  • CTC link – nothing worked, staff is being burned out in Spokane.
  • Open discussion regarding CTC link.

9:00 AMOFC Housekeeping - Business Development Plan – Tim Wheeler

  • Share – Business Development Plan (DRAFT)
  • Discuss next steps for approval and implementation of our plan
  • Dave J – lets aim to have the OFC member at the college of the SSEM chair be the laison to ofc.
  • Vote to approve Business Plan after adjusted
  • Dave J 1st
  • Marty M 2nd
  • All agree
  • Dave J volunteered to help clean up the constitution and bylaws.

10:00 AMBreak

10:15 AMOFC 101 - PCAPPA – what is APPA and what it has to offer OFC members – Tony Guerrero

  • WAPPA changing to NWAPPA
  • Elevate facilities professional to influential leader.
  • Proffessional development
  • APPA thought leaders
  • Services
  • Supervisors toolkit
  • EFP and CEFP

11:00 AMOFC Committee Reports:

  • Safety Security Emergency Management (SSEM) – Jim Taylor
  • Chris will now be Chair. Their old chair left the system
  • Complience, cleary, Title 9, BIT, Armed Security are all topics
  • CMMS Steering/FAE Conversion – Marty M., (Bates TC)
  • Allmost all converted or on track. Very little problems in getting everyone over.
  • OFC Website revival – Casey Huebner (LWTech)
  • OFC 101/Best Practices – Tim Wheeler (LWTech)

11:20 AMBreak

11:30 AMOFC Business Meeting (continued) - (Box Lunch provided)

  • Review – current OFC Constitution & OFC Bylaws
  • Discuss need for a committee to review, refresh & revise
  • Work Session: Hot Topics & Future Meetings Agenda - (Tim Wheeler (LWTech)
  • February Meeting Agenda Items (1-5)
  • Delegated Authority
  • Small Works Roster roles
  • DES PM roles and responsibilities
  • WSU - Portfolio Manager
  • Cythia Gross – Osha manuals, lni, science lab hygine plan, hazcom, sds
  • Tony – LED lighting retrofits, exterior parking lot lights, human centric lighting
  • Lunch Topic – Cynthia, Emergency Operations manager
  • 2015-16 meeting dates & locations ( Feb - Bellevue, May - Bates, Oct)
  • Thursday and Friday February 25th and 26th
  • May needs to be aligned with SSEM
  • Thank our Hosts

12:30 PMAdjourn

OFC Agenda October 15th 2015 (revised 08-31-2015)

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