Policy Manual
Caney Valley
Public Schools
Table of Contents
Note to the Reader
Philosophy of the Caney Valley Public Schools
Instructional Focus
Board’s Mission
Goals of the Caney Valley ISD
Basic Commitments
Section 100 – Board of Education:
Composition of the Board of Education 100.1
Elections and Vacancies 100.2
New Board Members 100.3
Continuing Education 100.4
Board Officers 100.5
Employees of the Board 100.6
Prohibition on Nepotism
Treasurer/Activity Fund Custodian
Encumbrance Secretary/Board Minutes Clerk/Superintendent’s Secretary
Payroll Clerk/Business Office Secretary
Independent Auditor
Powers and Responsibilities of the Board of Education 100.7
Authority of the Board of Education 100.8
Meetings of the Board of Education 100.9
Request to be Placed on Board Agenda 100.10
Complaint Resolution Procedure 100.11
Finance and Funds Management 100.12
Planning Annual Budget of the General Fund
Federal Funds
Activity Funds
Fiscal Control
Purchasing Authority
Written Records
E-Rate Procurement
School Facilities and Equipment 100.13
Maintenance, Upkeep and Care
Acquisition and Disposition of School Property
Use of School Facilities and Equipment
Recycling
School Hours 100.14
Open Records Requests 100.15
General Information
Fee Schedule
Board Policy 100.16
Section 200 – All District Employees:
Personnel Policies Goals 200.1
Employment Renewal/Nonrenewal Notification Dates 200.2
Hiring of Personnel 200.3
Equal Opportunity Employment
Application Procedure
Felons/Sex Offenders and Employment
Employee Records Investigation
Drug/Alcohol Use Strictly Prohibited 200.4
Employee Assistance Program 200.5
Smoking/Tobacco Use Strictly Prohibited 200.6
Weapons and Firearms Prohibited 200.7
Employees Infected with AIDS/HIV 200.8
Sexual Harassment 200.9
Employee Grievance Procedure 200.10
Employee Use of District Property 200.11
Employee Use of School Vehicles 200.12
Travel/Expense Reimbursement 200.13
Credit Card Use and Accounting 200.14
Distribution of Campaign Literature 200.15
Selling, Merchandising & Supplemental Occupations 200.16
Leaves of Absence Without Pay 200.17
Retirement Sick Leave Bank 200.18
Family and Medical Leave 200.19
Sick Leave Donation 200.20
Misuse of Sick Leave Benefits 200.21
Workers Compensation 200.22
Staff Protection 200.23
Accident Investigation 200.24
Bloodborne Pathogens 200.25
Hazard Communication 200.26
Network & Internet Acceptable Use 200.27
Acceptance of Letters of Resignation 200.28
Section 300 – Administrators:
Administrator Contracts 300.1
Administrator Evaluations 300.2
Administrator Due Process 300.3
Section 400 – Certified Personnel:
Contractual Information 400.1
Staff Development 400.2
Academic Freedom 400.3
Sick Leave 400.4
Funeral Leave 400.5
Personal Business Leave 400.6
Jury Duty 400.7
When Paid Leave is Exhausted 400.8
School Business Leave and Professional Days 400.9
Substitute Teachers 400.10
Teacher Evaluations 400.11
Student Academic Growth and Other Academic Measures
for Implementation of the TLE
Standards of Performance an d Conduct 400.12
Oklahoma Minimum Criteria for Effective Teaching Performance 400.13
Suspension, Dismissal & Non-Reemployment of Teachers 400.14
Reduction in Force 400.15
Teacher Transfers 400.16
Release from Contract 400.17
Section 500 – Non-Certified Personnel:
Definitions 500.1
Fair Labor Standards Act Compliance 500.2
Dress Code 500.3
Sick Leave 500.4
Funeral Leave 500.5
Personal Business Leave 500.6
Vacations and Holidays 500.7
Jury Duty 500.8
Evaluations 500.9
Disciplinary Procedures 500.10
Definitions
Suspension, Demotion or Termination of Full-Time Support Employees
Causes for Suspension, Demotion or Termination
Procedures for Suspensions Without Pay, Terminations and Demotions
Section 600 – Student Behavioral Requirements, Student Dress Requirements and Consequences for Violation:
Student Offenses Subject to Disciplinary Action 600.1
Weapons and Firearms Prohibited
Drugs/Alcohol Prohibited
Smoking/Tobacco Use Prohibited
Bullying Prohibited
Sexual Harassment Prohibited
Gang Activity Prohibited
Hazing Prohibited
Possession/Use of Wireless Telecommunications Devices
Additional Offenses Subject to Discipline
Student Dress and Appearance Regulations 600.2
Searches and Seizures 600.3
Suspensions 600.4
Authority to Suspend Students
Pre-Suspension Procedures
Short-Term Suspensions
Long-Term Suspensions
Terms and Conditions of Suspension
Violation of Drug Prohibition Policy
School Work During Suspensions
Extracurricular Activities During Suspensions
Returning to School after the Suspension Ends
Appealing Sanctions 600.5
Corporal Punishment 600.6
Parental Liability for Student Actions 600.7
Damages – Liability of Parents
Penalties to Parent for Child with Firearm at School
Section 700 – Student Athletics and Student Activities:
Eligibility for ExtraCurricular Activities and Athletics 700.1
Attendance Requirements
Scholastic Eligibility Requirements
Extracurricular Clubs and Organizations 700.2
Athletics 700.3
General Provisions
Behavior of Participants
Co-Curricular and Interscholastic Programs 700.4
Fund-Raising 700.5
School-Sponsored Dances 700.6
Senior Trips 700.7
Co-Curricular Meal & Lodging Expenses 700.8
Sudden Cardiac Arrest Prevention 700.9
Section 800 – Student Safety and Student Health
Safe School Committee 800.1
Disasters and Disaster Drills 800.2
Procedures
Severe Weather
Fire
Bomb Threats
Lockdowns
Crowd Control for Emergencies
Dismissal of Students from School & Domestic Relations Matters 800.3
Closed Campus Regulations 800.4
Child Abuse and Neglect 800.5
Questioning by Law Enforcement Officials 800.6
Juvenile Sex Offenders 800.7
Communicable Diseases 800.8
Students with AIDS/HIV 800.9
Immunization Requirements 800.10
Administering Medicines to Students 800.11
Student Self-Administration of Inhaled Asthma Medication 800.12
Students with Diabetes 800.13
Student Wellness 800.14
Section 900 – Student Residency, Student Transfers and Student Transportation:
Student Residency 900.1
General
Students Living on Indian Lands
Homeless Students/McKinney-Vento Act
Student Transfers 900.2
Transfers, General
Open Transfer Policy
Emergency Transfers
Student Transportation 900.3
School Bus Program
Use of School-Owned Pickup Trucks in Agriculture Program
Vehicle Use and Parking Permits
Section 1000 – Student Attendance, Student Curriculum & Media and Student Records:
The Curriculum Program 1000.1
Grading and Graduation Requirements 1000.2
Enrollment from Non-Accredited Private and/or Home Schools 1000.3
Concurrent Course Enrollment 1000.4
Attendance 1000.5
Proficiency-Based Promotion 1000.6
Promotion and Retention 1000.7
Programs for Children with Disabilities 1000.8
Extended School Year 1000.9
Alternative Education Academy 1000.10
Homebound Education 1000.11
Gifted and Talented Program 1000.12
Library/Media Center 1000.13
Internet Use 1000.14
Terms and Conditions
Privileges
Guidelines
Alternatives to Classroom Instruction 1000.15
Copyright Guidelines for Television, Video & Audio 1000.16
Student Records and Information Dissemination 1000.17
Student Records
Directory Information
Collection, Maintenance and Dissemination of Student Information
Procedures to Seek to Correct Education Records
Notification of Rights Under the Protection of Pupil Rights Amendment
Parents Right to Know Under No Child Left Behind
Parents’ Bill of Rights 1000.18
Title I Parental Involvement 1000.19
Section 1100 – General Information for Public, Patrons & Parents:
Non-Discrimination 1100.1
Disability Accommodations 1100.2
Filing a Grievance Based on a Complaint of Discrimination 1100.3
Definitions
Pre-Filing Procedures
Filing and Processing Discrimination Complaints
Use of District Facilities 1100.4
Regulations
Use of Kitchen and Dining Area
Use of District Playground Facilities During Summer Months
Sanctioning of Student Programs and Parent Organizations 1100.5
Orders to Leave School Property 1100.6
Appeals Process for Banned Visitors 1100.7
Assault on School District Employees or Students 1100.8
General
Assaults at Athletic Contests
Smoking/Tobacco Use Strictly Prohibited 1100.9
Outside Entities, Solicitation or Distribution on District Property 1100.10
Questions from/Statements to Media Representatives 1100.11
Weapons and Firearms Prohibited 1100.12
Section 1200 – Forms Appendix, District Employees:
Property Check-Out Request 1200.1
Mandatory Referral and Release of Information 1200.2
Safety Sensitive Positions 1200.3
Employee Affirmation of Drug and Alcohol Testing Policy 1200.4
Applicant Affirmation of Drug and Alcohol Testing Policy 1200.5
Release of Information (Alcohol/Drug Testing) 1200.6
Reasonable Suspicion Report Form 1200.7
Applications for Family/Medical Leave – Releases & Certifications 1200.8
Application for FMLA Intermittent Leave or Reduced Schedule 1200.9
Notice of Intention to Return from Leave 1200.10
Request for Extended Leave of Absence 1200.11
Authorization and Release – Felony Records Search 1200.12
Authorization and Release – National Felony Check 1200.13
Travel and Expense Voucher 1200.14
Employee Grievance Report Form 1200.15
Job Descriptions 1200.16
Superintendent Evaluation Instrument 1200.17
Support Employee Evaluation Instrument 1200.18
Section 1300 – Forms Appendix, Students:
Transfer Application form 1300.1
Transfer Student Consent to Cancellation of Transfer 1300.2
Parental Authorization to Administer Medicine 1300.3
Parental Authorization for Student-Administered Asthma Meds 1300.4
Student Contract & Application for Internet Access 1300.5
Student Drug Testing Consent Form 1300.6
Section 1400 – Forms Appendix, Public, Patrons & Parents:
Request to Address Board of Education 1400.1
Facilities Use Contract 1400.2
Request for Additional Caney Valley School Employees 1400.3
Rules for Kitchen and Dining Room Use Compliance Form 1400.4
Citizen’s Request for Reconsideration of Educational Materials 1400.5
Americans With Disabilities Act Grievance Form 1400.6
Public Record Access Request – OK Open Records Act 1400.7
Proposal for Fundraising 1400.8
Policy/Personnel Complaint/Grievance 1400.9
Note to the Reader:
While every attempt has been made to ensure that this policy manual is up to date, it is inevitable that, from time to time, certain situations might arise which could affect its accuracy:
§ The board has formally adopted a new policy that has not yet been physically inserted into this manual.
§ The board has formally changed an existing policy and such changes have not yet been inserted into this manual.
§ There has been a change in state or federal law rendering an existing policy invalid, but the policy has not yet been physically removed from this manual.
§ There has been a change in state or federal law mandating a new policy and the new policy has not been drafted and/or inserted into this manual.
§ There has been a change in state or federal law requiring editing of an existing policy and such editing has not yet been done to this policy manual.
§ There has been a change in the current year’s Negotiated Agreement (if applicable, where a Negotiated Agreement is in place) which has not yet been made to the corresponding section(s) in this manual.
In the event that the reader notices any such inaccuracy and wishes to make it known to the board or superintendent, he/she should submit a brief, written notice to the superintendent’s office, citing the section, page number and observed inaccuracy. Upon notification, the policy will be examined and the inaccuracy verified or discounted. If needed, appropriate action will be taken to correct the situation.
The new and/or revised policy will take precedence over any outdated policy.
The new law and/or revised law will take precedence over any outdated law.
The language contained in the current year’s Negotiated Agreement (if applicable, where a Negotiated Agreement is in place) will take precedence over any conflicting policy language.
Note: This manual contains board policies representative of issues and/or regulations the district’s employees and patrons are most likely to need to access on a day-to-day basis. Policies mandated by law for inclusion here are placed in this manual as well. In addition to the policies mentioned above, there may be other board and/or administrative material which has been formally acted upon and/or state or federal law or regulation which has been enacted which constitutes official board policy which is not included in this manual due to its length, its tendency to have to be amended regularly, etc. This manual is provided in as concise a format as possible and is intended to be easily accessible by those wishing to use it. In the event the reader does not find printed in this manual the information he/she desires to access, he/she should contact the superintendent’s office for further assistance regarding such material.
Board Policy Development
It is the intent of the Caney Valley School Board to develop policies and put them in writing so that they may serve as guidelines and goals for the successful and efficient functioning of the Caney Valley Public Schools.
The Board considers policy development and the successful administration, application and execution of its policies to be one of its chief functions.
The Board accepts the definition of policy set forth by the National School Boards Association:
“Policies are principles adopted by the School Board to chart a course of action. They tell what is wanted; they may include why and how much. Policies should be broad enough to indicate a line of action to be followed by the administration in meeting a number of problems; narrow enough to give clear guidance. Policies are guides for action by the administration, who then sets the rules and regulations to provide specific directions to school district personnel.”
It is the Board's intention that its policies serve as sources of information and guidance for all people who are interested in, or connected with, the Caney Valley Public Schools.
The policies of the Caney Valley School Board are framed and are meant to be interpreted, in terms of Oklahoma and federal laws, rules and regulations of the State Board of Education and all other regulatory agencies within our local, county, state and federal levels of government. The policies are also framed and are meant to be interpreted, in terms of those educational objectives, procedures and practices that are broadly accepted by leaders and authorities in the public education field.
Changes in needs, conditions, purposes and objectives will require revisions, deletions, and additions to the policies of present and future boards. The Board will welcome suggestions for ongoing policy development.
The Board Policies Committee is composed of the following members:
· Rick Peters – Superintendent of Schools
· Debra Keil – Principal, Senior High School
· Travis Lashbrook – Principal, Middle School
· Anita Prather – Principal, Elementary School
Philosophy of Caney Valley Public Schools
We believe that education is a long-term investment on the part of the state. We recognize that our duty is to provide for children and experiences which lead to emotional and social adjustment in a democratic way of life.
The purpose of the school system is to help all the children in attendance to develop their capacities to the highest degree possible to the end, that each may become an effective member of society. This means that the schools are responsible for assisting youth in finding their place in the world's work, in achieving those attitudes and skills essential to the discharge of their responsibilities as citizens.
The attainment of this purpose necessitates the cooperation with all agencies in community life. The Board of Education, realizing its responsibilities in the fulfillment of these objectives, shall hold regular monthly meetings in order to formulate policies and regulate what they deem will best meet the purposes and objectives.
Instructional Focus
The main focus of the Caney Valley Schools must be directed toward the student. It is the intent of the board of education that the corporate resources of the entire school community be utilized to guarantee that every student in the Caney Valley Public Schools will be provided an equal opportunity to attain a level of education equal to his/her ability and level of motivation.