PHCC SMS Logistical Site Survey

PHCC SMS Logistical Site Survey

The answers to the questions below and all other information provided in this document will be used as Attachment G; a subset of the Shelter Supplies Commodities RFP. Attachment G will be provided to potential contractors who may be awarded contracts for providing logistical support and supplies to your SMS facility. It is for informational purposes only and the responses will not be available for public dissemination. Answers to these questions are mandatory for all SMS facilities.

Please complete the questionnaire and return to the contacts noted at the bottom no later than 21 February 2014 at close of business.

Receiving Area Questions

1. Do you have a designated receiving area for the SMS supplies?

Yes

1. Is this area different than your normal receiving area for daily operations?

Yes

1. Are there multiple locations for receiving commodities or a single location?

Multiple, the receiving area for food is different than shelter supplies.

1. What is the square footage of the receiving area (initial offload/loading dock/supply terminal)?

Parking lot

1. What type of “hard top” surface (cement, asphalt, gravel) is the receiving area set on?

Asphalt

1. What is the floor to ceiling height of the receiving area/loading dock?

Parking lot

1. What is the maximum number of tractor trailers (estimate 12 feet x 100 feet of space for each tractor trailer) your receiving area can support at the same time?

6

1. Does the initial receiving area have adequate space to accommodate tractor trailers waiting to be offloaded?

Yes

Staging Area Questions

1. Does your facility have a designated staging area that is not the receiving area to support the State Managed Shelter (SMS)?

Yes

1. What type of “hard top” surface (cement, asphalt, gravel) is the staging area set on?

Asphalt

1. Does your facility have, or will you be receiving as part of the SMS Push Pack, the necessary equipment (pallet jacks, forklift with operator, etc.) and staging area personnel?

We have pallet jacks and a forklift and a forklift operator but will need more manpower.

1. Will commodities be offloaded into the SMS site directly or into conex style containers, or a mixture of both?

We do not have any conex containers.

External Storage Questions

1. Does your facility have a designated area outside (open to the environment) for the placement of conex style containers and/or cargo freight trailers if needed to support the SMS facility?

Yes

1. What is the square footage of space dedicated to the external storage of commodities?

Parking lot

1. If this area is a warehouse, or other structure, what is the floor to ceiling height of this area?

Parking lot

1. Has planning to secure the external storage area been addressed such as temporary fencing/locks/security personnel, etc.?

Security personal only.

Logistics Supply Unit Questions

1. Does your facility have a designated area within the SMS facility for the smaller logistical supply unit?

No

1. What is the square footage of the area designated for the logistical supply unit?
2. What is the floor to ceiling height of the area designated logistical supply unit?
3. Has planning to secure the logistical supply unit area been addressed such as locks/security personnel, etc?

Logistics Supply Unit Questions

1. Are there any special requirements or considerations that must be noted for the contractor to be aware of for your site – truck sizing restrictions, product usage contract agreements, etc.

None

Please attach a campus/area map designating all SMS components that will be supported by logistical operations .

Please provide any open text comments about your facility that the contractor would benefit in knowing as they begin planning how to support your Logistics Operations.

PLEASE EMAIL YOUR RESPONSES AND MAP TO THE FOLLOWING PERSONS BY 21 February 2014:

Jason C. Eaton

Logistics Section Chief

Dustin J. Calhoun

Logistics Planner

Michelle Pope

Emergency Planner for State Managed Shelter Program