PERT Conference Call Agenda

April 12, 2012

Participants:

Adolfo BachichaAnn Howe

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Tim Chasteen

Laura Crosby

Dave Ferguson

Stephanie Fuller

David Goett

Robert Gordon

Tony Guadagni

Jerome Hicks

Joe Ingraffia

Evelyn Landini

Mike Larson

Sandra Maes

Imogene Manuelito

Jim McDaniel

Kelly Miller

Tony Pace

Sonny Rogers

Amber Romero

Steve Sandager

Wayne Skinner

Ralph Tennant

Rod Templon

Mark Waite

Michelle Wiest

Lorri Wright

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Recorder for April 12, 2012:Evelyn Landini

Recorder for May 10, 2012:Imogene Manuelito

Recorder for June 14, 2012: (L. Crosby cannot make this call, she is in training)

Recorder for July 12, 2012:Laura Crosby

Recorder for Aug. 23, 2012:Laura Crosby

Opening Remarks – Mike Larson, as the DOE Co-Chair, opened the meeting by welcoming all to the call and proceeded to follow the agenda attached on page 3. It was noted that the recorder for this meeting would be Evelyn Landini who requested email confirmation of attendance. Imogene volunteered to be the recorder for May and Laura volunteered for the June meeting. [Update, subsequently, Laura can record for July and August, but in May she has a conflict. We need a volunteer recorder for May 10, 2012.]

FY12 Peer Reviews – Michelle Wiest:

Michelle reported that the FY 12 reviews listed below are well underway. Fermi is first up and they are ready to go. A change in reviewers may be warranted for Sandia due to a possible conflict; a determination will be made shortly. The Ames review may end early on Thursday. Sergio is working with JLab to determine an exact date in the late July/early August timeframe.

FY12 Peer Reviews

  • FERMI (April 23-27)- Lead: Mark Waite
  • Pantex (May 14-18) – Lead: Anne Frankowski
  • Sandia (May 21-25) – Lead: Sonny Rogers
  • INL (June 18-22) – Lead: Pat Marmo
  • AMES (June 25-29) – Lead: Dave Ferguson
  • Nevada NTL (August 13-17) – Lead: Vicki Worthington
  • JLab (July/August) – Lead: Sergio Martinez

PERT Subcommittee status—Team Leads

CSCC Cost Savings Task Update – Michelle Wiest

Michelle reported that the Team (Mellie Cannady, John Coon, John Robinson, Rod Templon and Don Rawlings) that was assembled to work on the Tasking from the CSCC has reviewed the 21 responses, developed a spreadsheet and will have a report ready in about 2-3 weeks. The report may be changed is more sites respond. To date, there has been a solid representation of EM, Science and NNSA. The report will summarize the extensive data provided by procurement managers who were asked for the details of savings calculations, allocation methods and definitions (just to name a few) with the intent of developing a more standardized, consistent method of reporting. Michelle will share the recommendation that is sent to the CSCC with the PERT members.

Website –Scott Mason

Laura Crosby reported for Scott who was not able to make the call. As information is provided, it is posted quite quickly. A clarification was made to remind everyone that only Review Team members have access to the PERT Review documentation; the data is password protected. Evelyn Landini encouraged everyone to view the Website which looks great!

Criteria – Sonny Rogers

Sonny reported that the Team has made tremendous progress and will have another telecon after the meeting today. The criteria have been formatted to show the original statements and the changes made with a “Notes” section. It was suggested that the Draft document could be posted to the Webpage and people could send in their comments for posting also. Sonny will contact Scott to have the Draft posted prior to the May meeting.

Handbook – Rod Templon

Rod reported that the Team completed most of their revisions and is now waiting for the other Teams to finish. The next step will be to determine what sections of the Handbook may need revision in order to incorporate the other Team findings.

Balanced Scorecard – Mike Larson

Mike stated that discussion would be tabled for next meeting; he clarified that he was not the BSC team leader and the BSC team leader has been Joe Ingraffia for some time now. Joe Ingraffia stated that he would be happy to continue with leading the Team..

PERT Membership/Review Cycle – Bob Gordon

Bob is drafting a whitepaper to recommend a change to the frequency of Peer Reviews. He should have something ready to send to the Team by next week.

PERT Membership – Michelle Wiest

Michelle will be talking with the 4 Co-Chair to develop a White Paper on the PERT Membership. During work on the CSCC Tasking, it was evident that Distribution and Membership lists need updating; multiple emails are inactive.

Volunteers for conference call recorders:

We still need volunteers for Septemberthrough January 2013.

Call in number (803) 725-1403, Conference Code 1132862 followed by the # sign.

The next call is scheduled for May 10, 2012 10:00 Pacific/1:00 Eastern.

PERT Agenda for Thursday, April 12, 2011

Opening Remarks – Mike Larson DOE Co-Chair

FY12 Peer Reviews – Michelle Wiest

  • FERMI (April 23-27)- Lead: Mark Waite
  • Pantex (May 14-18) – Lead: Anne Frankowski
  • Sandia (May 21-25) – Lead: Sonny Rogers
  • INL (June 18-22) – Lead: Pat Marmo
  • AMES (June 25-29) – Lead: Dave Ferguson
  • Nevada NTL (August 13-17) – Lead: Vicki Worthington
  • JLab (July/August) – Lead: Sergio Martinez

Subcommittee Updates

  • CSCC Cost Savings Task Update – Michelle Wiest
  • Website –Scott Mason
  • Criteria – Sonny Rogers
  • Handbook – Rod Templon
  • Balanced Scorecard – Mike Larson
  • PERT Membership/Review Cycle – Bob Gordon
  • PERT Membership – Michelle Wiest
  • Volunteers for conference call recorders

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