Personnel Effort Reporting Tool (PERT) Quick Reference Guide

Personnel Effort Reporting Tool (PERT) Quick Reference Guide

/ PERT is the University’s federal effort and committed cost share reporting system. Compliance with federally established Office of Management and Budget, OMB Circular A-21, Cost Principles for Educational Institutions requires educational institutions to maintain an accurate system for reporting the percentage of time that employees devote to federally funded projects (Effort).
Effort reports are certified via the PERT system in GEMS Self-Service. GEMS (Global EMployment System) is USF's Human Resources/Payroll business system. Employees can sign onto GEMS Self Service by connecting directly to the system or via the eUSF Portal.
Sign In
1.  Open Internet Explorer (web browser)
2.  Access GEMS Self-Service
a.  On Campus: https://gems.fastmail.usf.edu/gemspro/signon.html
b.  Off Campus: https://gems.fastmail.usf.edu:4430/psp/gemspro/signon.html
c.  MyUSF Portal: https://my.usf.edu/
3.  Type your User ID (GEMS EmplID: Six Zeros + five digits) and Password
4.  Click
All Faculty, A&P and USPS employees who are paid from or provide cost sharing to federally funded projects are responsible for certifying their effort.
If an individual is no longer employed by USF the individual’s supervisor, PI or CO-PI must certify the effort report on his/her behalf.
For OPS employees, the nature of their responsibilities may not provide sufficient information to distinguish one research project from another. In order to assure proper reporting, supervisors, PIs or CO-PIs of OPS employees are responsible for certifying the OPS employee’s effort.
Certify My Effort Report
1.  Navigate:
2.  Type GEMS EmplID (Six Zeros + five digits) or social security number and a N in the Effort Certification field to retrieve only uncertified report(s)
3.  Click
4.  Click on row to certify
5.  View Data
6.  If correct click
7.  If incorrect:
8.  Click in Comment box and type reason
9.  Click
10.  Use to view additional data
/ Certify OPS or Terminated Employee Effort (Supervisors and Chairs Only)
1.  Navigate:
2.  Click (right of EmplID)
3.  In the Name field, type employee’s Last Name,First name (no spaces)
4.  Click
5.  Click on employee’s name below Search Results
6.  Type search criteria (search criteria must include a Y in the “Reject” field)
7.  Click
8.  Click on row to certify
9.  View Data
10.  If correct click
11.  If incorrect:
12.  Click in Comment box and type reason
13.  Click
14.  Use to view additional data
Locate All OPS Employee Effort Reports
1.  Navigate:
2.  Click (right of PI and/or Co-PI ID)
3.  In the Name field, type employee’s Last Name, First name (no spaces)
4.  Click
5.  Click on employee’s name below Search Results
6.  Type search criteria (search criteria must include a Y in the “Reject” field)
7.  Click
8.  Click on row to certify
9.  View Data
10.  If correct click
11.  If incorrect:
12.  Click in Comment box and type reason
13.  Click
14.  Use to view additional data
Responsibilities associated with access to University information requires systems to be properly signed off when not in use.
Sign out of GEMS Self-Service
1.  Click (top right corner)

02/2007