Performance Interview Planning Checklist
Conference Checklist - Speakers
Speaker Checklist Items / Completed / In Progress / CommentsSelect committee
Hold preliminary meeting to determine list of possible speakers and topics
Determine keynote speakers
Negotiate contracts and fees with keynote speakers
Explore possibility of book sales, if applicable / Book title, price, etc.
Map possibilities on conference schedule draft
Contact speakers
Hold secondary meeting with speaker committee
Confirm speakers and topics
Obtain bios and topic descriptions
Download HRCI Conference template
Paste bio/topic desc in HRCI worksheet
Paste bio/topic desc in CVENT
Paste bio/topic desc and details in speaker Excel file for later merging the session host packets and email
Paste bio/topic desc on website
Submit conference program for pre-approval to HRCI
Obtain speaker pictures
Insert speaker info into conference program
Send speaker confirmation email and ask them to review information on website
Coordinate panel questions, if any panels held and communicate final questions to the panelists
Prepare (merge) session host packets
Send email to remind speakers of need for PP presentations
Send Outlook calendar invites to speakers
Coordinate with speaker if book sales available and ensure volunteers and payment methods are addressed
Prepare room survey forms (merge file) and send for printing
Locate laptops and projectors for break out room use (the State Council has one projector)
Load power point presentations on individual machines and TEST Them and label them for the room they will belong to
Create weblink to load presentations
/presentations
Save PPs on jump drive to load to individual laptops
Engage services of IMIG or similar A/V provider
Confirm with speakers a week before the event and send the conference details again from the Excel merge file
Prepare speaker badges
Communicate special A/V needs to the venue
Upload attendee list to website for vendors
Prepare speaker packets to include badges, letter with thanks, conference program copy
Bring clickers, one for each room and batteries
Greet speakers the day of
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