PeopleSoft Upgrade Memo Number 1
Page 1 of 2
May 10, 2006
B.J. Walker, Commissioner
Georgia Department of Human Resources Office of Financial Services John F. Sartain, Director
2 Peachtree Street NW Suite 27-232 Atlanta, GA 30303
404-656-2072 FAX: 404-651-9337
May 10, 2006
MEMORANDUM
TO:All DHR Employees
FROM:John F. Sartain, Director
SUBJECT:PeopleSoft Upgrade to Version 8.8
Topic: System Upgrade and System Availability
Memo Number: 1
The State of Georgia is upgrading the PeopleSoft System from Version 7.02 to Version 8.8. This memorandum is intended for PeopleSoft users. If you do not use the PeopleSoft system or code any documents for entry in the PeopleSoft system, then you can discard this memorandum. The Version 8.8 is Internet based so that you will be able to use the system from anywhere that you have the appropriate Internet connection (Internet Explorer is what is used).
I am excited about the upgrade to version 8.8. It has many features that I believe you will like. It will take getting used to, but once you learn to navigate, it has some really good capabilities.
In order to upgrade, the PeopleSoft system will come down on June 29, 2006 at 7:00 P.M. The system will not be back up until July 10, 2006. When the system comes back up, users will be defaulted to FY 2007 in their entry. If there is a need for a FY 2006 entry at that point, refer to the memorandum on Closeout issued May 9, 2006.
The system will be down for 10 days but only five are actual business days. When the system comes back up, you will need to use the new accounting forms for all modules. These forms will be detailed in a later memorandum.
No payments other than paychecks will be generated during this time period. That includes payments to vendors and travel for employees. Therefore, you need to process any payments as far in advance of June 29th as you can in order for them to be paid prior to the system going down.
When the system does come back up, we will issue checks as quickly as possible. Many of our contractors depend on the funds from the Department to meet payroll; these will be given immediate attention. However, you need to get the documents to us for them so we can pay them in a timely manner. Continue to send your documents during the time we are down so that we can finalize coding and have them ready to go when the system is back up.
Future Memorandums to be Issued
1 – Account Codes – Information on the changes to our account codes including the new OPB subprogram numbers that will be required.
2 – Training – Information on training schedules and what the training entails. This will be “Delta” training. In other words, it will show what the changes are between the old system and the new system. Processes will also be discussed in the training.
3 – UPK Tool – Information on the training tool that is being used and how you can use it to go ahead and learn how to navigate in the system. Also, required sessions you must do in the User Productivity Kit (UPK) prior to being trained.
4 –State Accounting Office Website and how to use the information.
5 – Office of Financial Services Website.
6 – New accounting forms to use.
7 – System Capability Highlights Memos.
As we go through this process, there will be additional subjects added. We need your help and cooperation in this transition. If you see any problems as we go through this, please send them to us. We will work with you to resolve whatever issues we have.
Equal Opportunity Employer